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Meeting Agenda
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. May 18, 2021 Board of Trustee Meeting Minutes
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IV. Citizens' Comments (approved by board on 5-20-99)
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V. Special Items
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VI. Presentations, Awards, and/or President's Report
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VI.A. WCJC Foundation Presentation
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VII. Student Success
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.B. Management Reports
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VIII.B.1. Technology Report
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VIII.B.2. Financial Aid Report
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VIII.B.3. Testing Report
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VIII.C. Reports from College Governance Councils
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VIII.C.1. Faculty Council Meeting Minutes from May 4, 2021
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IX. CONSENT AGENDA
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X. Matters Relating to General Administration
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X.A. Approve the Reporting Specialist Position in Human Resources (-$30,000 00 department savings)
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XI. Matters Relating to Academic Affairs
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XI.A. Approve the change in method to collect student lease fee (no cost; approximate revenue of $14,700.00 based on $525 x 28 students)
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XI.B. Approve the proposal submitted by Assessment Technologies Institute Nursing Education to provide comprehensive nursing knowledge assessments for our nursing students ($0.00 - nursing students pay for this service in their fees charged at registration)
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XII. Matters Relating to Administrative Services
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XII.A. Approve the new position of financial aid recruitment and outreach coordinator ($34,525.00 to $41,195.00; funded through current operating budget)
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XIII. Matters Relating to Technology
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XIV. Matters Relating to Planning & Institutional Effectiveness
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XIV.A. Approval of the WCJC Strategic Plan AY 2021-2025
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XIV.B. Notify the Board of Trustees of the American Rescue Plan Funds ($11,142,851.00 - award amount; no cost to college)
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XV. Matters Relating to Personnel
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XV.A. Board of Trustees
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XV.B. Office of President
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XV.C. Office of Academic Affairs
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XV.C.1. Madeline Walton Buchanan employed as temporary, full-time Title V HSI engagement and communications advisor, A-05-6, effective June 1, 2021
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XV.C.2. Kelly Novikoff employed as temporary, full-time Title V HSI experiential learning specialist, A-05-10, effective June 1, 2021
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XV.C.3. Donald S. Smith employed as regular, full-time Dean of Vocational Instruction, D-15-25, effective July 6, 2021
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XV.C.4. Shazia Usman received a change in title/assignment as temporary, full-time instructor of Associate Degree Nursing, FAC-1-20, to regular, full-time instructor of Associate Degree Nursing, FAC-1-20, effective August 23, 2021
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XV.C.5. Approve 2021 May Mini Overloads
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XV.C.6. James A. Reed employed as regular, full-time director of student life, CA-10-5, effective July 1, 2021
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XV.D. Office of Administrative Services
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XV.E. Office of Student Services
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XV.F. Office of Technology
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XV.G. Office of Planning & Institutional Effectiveness
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XVI. END OF CONSENT AGENDA
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XVII. Paid Professional Assignments
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XVII.A. Information Item:
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XVII.B. Paid Professional Assignment for Emily Voulgaris, additional duties related to the management OAR, July 2021 - October 2021 - $4,000.00
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XVII.C. Paid Professional Assignment for Robby Mathews, extra responsibilities pertaining to network services, June 1-30, 2021 - $1,000.00
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XVII.D. Paid Professional Assignment for Kerri Novak, additional duties and responsibilities related to HR, June 2021 - September 2021 - $4,000.00
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XVIII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XIX. Consideration and possible action on items discussed in closed session
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XX. Discuss Matters Relating to Formal Policy
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XXI. Other Business
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XXII. Adjourn
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Agenda Item Details
Reload Your Meeting
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| Meeting: | June 15, 2021 at 6:30 PM - Regular Board Meeting | |
| Subject: |
I. Determination of Quorum and Call to Order
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|
| Subject: |
II. Pledge of Allegiance
|
|
| Subject: |
III. Reading of the Minutes
|
|
| Subject: |
III.A. May 18, 2021 Board of Trustee Meeting Minutes
|
|
|
Attachments:
|
||
| Subject: |
IV. Citizens' Comments (approved by board on 5-20-99)
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Description:
This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted. If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly. These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting. |
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| Subject: |
V. Special Items
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| Subject: |
VI. Presentations, Awards, and/or President's Report
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|
| Subject: |
VI.A. WCJC Foundation Presentation
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|
| Subject: |
VII. Student Success
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|
| Subject: |
VIII. Reports to the Board
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| Subject: |
VIII.A. Financial Reports
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Attachments:
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| Subject: |
VIII.B. Management Reports
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| Subject: |
VIII.B.1. Technology Report
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Attachments:
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| Subject: |
VIII.B.2. Financial Aid Report
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Attachments:
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| Subject: |
VIII.B.3. Testing Report
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Attachments:
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| Subject: |
VIII.C. Reports from College Governance Councils
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| Subject: |
VIII.C.1. Faculty Council Meeting Minutes from May 4, 2021
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Attachments:
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| Subject: |
IX. CONSENT AGENDA
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Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
||
| Subject: |
X. Matters Relating to General Administration
|
|
| Subject: |
X.A. Approve the Reporting Specialist Position in Human Resources (-$30,000 00 department savings)
|
|
|
Attachments:
|
||
| Subject: |
XI. Matters Relating to Academic Affairs
|
|
| Subject: |
XI.A. Approve the change in method to collect student lease fee (no cost; approximate revenue of $14,700.00 based on $525 x 28 students)
|
|
|
Attachments:
|
||
| Subject: |
XI.B. Approve the proposal submitted by Assessment Technologies Institute Nursing Education to provide comprehensive nursing knowledge assessments for our nursing students ($0.00 - nursing students pay for this service in their fees charged at registration)
|
|
|
Attachments:
|
||
| Subject: |
XII. Matters Relating to Administrative Services
|
|
| Subject: |
XII.A. Approve the new position of financial aid recruitment and outreach coordinator ($34,525.00 to $41,195.00; funded through current operating budget)
|
|
|
Attachments:
|
||
| Subject: |
XIII. Matters Relating to Technology
|
|
| Subject: |
XIV. Matters Relating to Planning & Institutional Effectiveness
|
|
| Subject: |
XIV.A. Approval of the WCJC Strategic Plan AY 2021-2025
|
|
|
Attachments:
|
||
| Subject: |
XIV.B. Notify the Board of Trustees of the American Rescue Plan Funds ($11,142,851.00 - award amount; no cost to college)
|
|
|
Attachments:
|
||
| Subject: |
XV. Matters Relating to Personnel
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|
| Subject: |
XV.A. Board of Trustees
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|
| Subject: |
XV.B. Office of President
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|
| Subject: |
XV.C. Office of Academic Affairs
|
|
| Subject: |
XV.C.1. Madeline Walton Buchanan employed as temporary, full-time Title V HSI engagement and communications advisor, A-05-6, effective June 1, 2021
|
|
|
Attachments:
|
||
| Subject: |
XV.C.2. Kelly Novikoff employed as temporary, full-time Title V HSI experiential learning specialist, A-05-10, effective June 1, 2021
|
|
|
Attachments:
|
||
| Subject: |
XV.C.3. Donald S. Smith employed as regular, full-time Dean of Vocational Instruction, D-15-25, effective July 6, 2021
|
|
|
Attachments:
|
||
| Subject: |
XV.C.4. Shazia Usman received a change in title/assignment as temporary, full-time instructor of Associate Degree Nursing, FAC-1-20, to regular, full-time instructor of Associate Degree Nursing, FAC-1-20, effective August 23, 2021
|
|
|
Attachments:
|
||
| Subject: |
XV.C.5. Approve 2021 May Mini Overloads
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|
|
Attachments:
|
||
| Subject: |
XV.C.6. James A. Reed employed as regular, full-time director of student life, CA-10-5, effective July 1, 2021
|
|
|
Attachments:
|
||
| Subject: |
XV.D. Office of Administrative Services
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|
| Subject: |
XV.E. Office of Student Services
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|
| Subject: |
XV.F. Office of Technology
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| Subject: |
XV.G. Office of Planning & Institutional Effectiveness
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| Subject: |
XVI. END OF CONSENT AGENDA
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| Subject: |
XVII. Paid Professional Assignments
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|
| Subject: |
XVII.A. Information Item:
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|
| Subject: |
XVII.B. Paid Professional Assignment for Emily Voulgaris, additional duties related to the management OAR, July 2021 - October 2021 - $4,000.00
|
|
|
Attachments:
|
||
| Subject: |
XVII.C. Paid Professional Assignment for Robby Mathews, extra responsibilities pertaining to network services, June 1-30, 2021 - $1,000.00
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|
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Attachments:
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||
| Subject: |
XVII.D. Paid Professional Assignment for Kerri Novak, additional duties and responsibilities related to HR, June 2021 - September 2021 - $4,000.00
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|
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Attachments:
|
||
| Subject: |
XVIII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
|
|
| Subject: |
XIX. Consideration and possible action on items discussed in closed session
|
|
| Subject: |
XX. Discuss Matters Relating to Formal Policy
|
|
| Subject: |
XXI. Other Business
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|
| Subject: |
XXII. Adjourn
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