The group will recite the Pledge of Allegiance.

The Board President or his/her designee will call the roll of members.

Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes.
The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. 

Board members routinely approve items on the consent agenda as a group.  These are routine agenda items.  Board members have the option to ask questions regarding any of the items listed under "consent agenda".

State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.

Attached are the minutes from the May 20, 2024 regular board meeting and the June 6, 2024 special board workshop.

Monthly reporting of financial position in relation to the budget.  The Board is provided monthly financial statements.

Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.

The Board has requested a monthly status report of earned state aid in relation to the budget.

The Board has requested a monthly status report of earned state aid in relation to the budget.

Attached is the Tax Assessor-Collector's Report.

The business manager, Sean Sanchez, will review the financial disbursements for the previous month with the Board of Trustees.  No action is required.

The Superintendent will update the Board on important issues pertaining to the District.

June Superintendent Report

• Summer Feeding Update: We are currently providing summer meals at the elementary school and Smithville Recreation Center, where we are providing meals for approximately 100 students on Monday through Thursday and on weekends.  We serve meals at Lake Thunderbird Community Center and Rosanky Community Center on Monday and Thursday, where we distribute approximately 80 meals per day.  Beginning this Thursday, we will be serving meals at MLK Park, where our goal is to serve 250 to 300 meals a day.  We have hired 7 student workers this summer.

• Your link to board training through SafeSchools (Vector Solutions) has been emailed to you.  Cybersecurity and Child Abuse training will be available through this source.  Remember, board members are required to have 1 hour of Cybersecurity training each year, and 1 hour of Child Abuse training every 2 years.  Important: your timeline starts over in May after we have announced your hours at the April board meeting.  You will be required to complete Cybersecurity training between now and April 2025, and if you completed Child Abuse training this past spring you will be required to do it again between now and April 2026. 

• Registration and Housing opens in July for the TASA/TASB Convention, which will be held September 27-29, 2024 at the Henry B. Gonzalez Convention Center in San Antonio.  Mr. Gutierrez is the delegate and Mr. Magden is the alternate.

• Please refer to the Smithville ISD website for the latest news and resources.

Mrs. Burns, Superintendent, will report to the Board on measures being taken in the district to address safety and security for students and staff.  

The school district staff is currently in the process of developing the proposed budget for the 2024-2025 school year.  The process began in January with budget planning at the campus level.  The Board must adopt the final budget on or before August 31, 2024 in accordance with legal requirements.

Budget hearings were conducted with each campus principal and each department director.  

The expenditure side of this draft has been thoroughly reviewed by the superintendent and business manager.  However, the revenue side is very vague at this point.

Jean Ann McCarthy, Chief Financial Officer, and Sean Sanchez, Business Manager, will present the first draft of the 2024-2025 budget to the Board.
 

Tentative items for the July agenda include:

1.  ESSER III, ESSA and Perkins Grant Public Hearing
2.  Financial Report
3.  Superintendent’s Report
4.  Second Draft of the 2024-2025 District Budget
5.  Preliminary STAAR Test Scores
6.  Call for Public Hearing on Proposed Budget and Tax Rate
7.  Approve TTESS Appraisers and Appraisal Calendar
8.  Annual Professional Learning Review Senate Bill 1267
9.  Approval of 2024-2025 Student Code of Conduct
10. Superintendent’s Formative Evaluation
11. Personnel

District administrators have been working on an updated salary schedule for teachers, administrators, paraprofessionals, and trades for the upcoming school year 2024-2025.  Salary schedules are necessary to calculate the 2024-2025 budget, and it has been Smithville I.S.D.'s practice to inform staff as early as possible of any changes to the salary schedules.  Salaries have to be set each year and have a major impact on the district budget, which must be adopted no later than August 31, 2024. 

Due to the retirement of current CFO Jean Ann McCarthy and the hire of Business Manager Sean Sanchez as her replacement, district representatives for TexPool and Lone Star Investments will change.  This board agenda is to remove Mrs. McCarthy and add Mr. Sanchez to those accounts.

The purpose of this agenda item is to authorize removal of the existing chain link fabric fence at both Brown Primary and Smithville Elementary, and to replace it with fencing that qualifies as a non-scalable fence.  

This request is currently not budgeted and will be funded with available grant funding.  Mrs. McCarthy and Mr. Harris will be available for discussion on this project.
 

The student dress code is annually reviewed by the administration, campus site-based committees, and the district site-based committee.  The Board will need to formally adopt the dress codes for the district.  After review from the above-mentioned groups, and a vote from the District Site-Based Committee, attached are the student dress codes, with proposed revisions/additions, for the secondary school and the elementary schools of the district for 2024-2025.  

• Monday, August 26, 2024 (fourth Monday to accommodate budget process
• Monday, September 16, 2024
• Monday, October 21, 2024
• Monday, November 18, 2024
• Monday, December 16, 2024
• Monday, January 27, 2025 (fourth Monday due to January 20, 2025 MLK Holiday)
• Monday, February 24, 2025 (fourth Monday due to February 17, 2025 President’s Day)
• Monday, March 31, 2025 (fifth Monday due to Spring Break)
• Monday, April 21, 2025
• Monday, May 19, 2025
• Monday, June 16, 2025
• Monday, July 21, 2025

• Developing meeting agendas
• Member conduct during board meetings
• Voting procedures
• Member requests for information
• Handling requests or complaints from citizens and employees
• Member visits to school campuses
• Communications with the Superintendent
• Evaluation of the Board and the Superintendent
• Board officer selection
• Role and responsibilities of board officers
• Executive or closed board meetings
• Systematic problem-solving and decision-making guidelines

Following board elections and reorganization of the board each year, the board reviews their operating procedures to ensure that all board members have input into adopting the operating procedures and contact information is correct. 
 

The Board conducts a self-assessment once a year to accomplish the following:
1.  Assess governance team effectiveness
2.   Review roles and responsibilities in the decision- making process
3.   Identify the continuing education needs of the governance team
      and team members
4.   Initiate dialogue among team members to enhance  communications
5.  Establish goals for the governance team

The Board is using a survey instrument and process recommended and developed by the Texas Association of School Boards.  The instrument is organized according to the Framework for School Board Development.  The question arises "Can this be done in executive session since some of the discussion might be about a particular member of the governance team?"  TASB Legal has been consulted regarding this question, and the response from them was that it had to be conducted in open session.  The only exception would be if the discussion needed to address directly the conduct of board member X.  Then according to TASB that discussion could occur in closed session.
 

The Superintendent would like to inform the Board of the resignations of Dr. Michael Caudill, Asst. Superintendent, Scott Stephens and Rachel Davee, teacher/coaches at Smithville Junior High and Chris Young, teacher/coach at Smithville High School.

No action is required.

Description:
According to Board Policy DC [Local], the Superintendent has the authority to make recommendations to the Board regarding the selection of all personnel.

The Superintendent approved hire of the following individuals:

Brian Mack - Teacher/Coach
Degree - Bachelor of Arts from Lamar University
Certification - History 7-12, Social Studies 7-12
Years of Experience - 4 years
Campus - Smithville Junior High School

Melissa Vladyka - Teacher
Degree - Master of Arts from Concordia University
Certification - Elem. Self-Contained 1-8, Sec. History 6-12, Sec. English 6-12, Sec. Journalism 6-12, Sec. ELA 6-12, Generic Special Education PK-12, ESL Supplemental PK-12, Principal EC-12
Years of Service - 30 years
Campus - Smithville Elementary

Cassandra Kovar - Teacher
Degree - LVN
Certification - LVN
Years of Service - 3 years
Campus - Smithville High School