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Meeting Agenda
A. Call to Order
B. Roll Call
C. Student Led Pledge of Allegiance
D. Public Communications
E. Consent Agenda
E.1. Minutes
E.2. Financial Statements
E.3. Investment Report
E.4. State Aid Comparison - Budgeted vs. Earned
E.5. Earned vs. TEA Payments
E.6. Tax Collection Report
F. Information Items
F.1. Financial Report
F.2. Superintendent's Report
F.3. SISD Instructional/Curriculum Program Highlight: TEKS Resource System
F.4. Safety and Security Update
F.5. Discuss Possible Increase in Substitute Pay
F.6. Tentative January Agenda Items
 
G. Action Items
G.1. Approval of Expenditure in Excess of $50,000
G.2. Personnel
G.2.a. Resignations of Certified Personnel
G.2.b. Employment of Certified Personnel
G.2.c. Superintendent's Self-Evaluation Submission to the Board of Trustees and Distribution of Evaluation Materials
Agenda Item Details Reload Your Meeting
 
Meeting: December 12, 2022 at 6:00 PM - Regular Meeting
Subject:
A. Call to Order
Description:
The Board President or his/her designee will call the meeting to order.
Subject:
B. Roll Call
Description:
The Board President or his/her designee will call the roll of members.
Subject:
C. Student Led Pledge of Allegiance
Description:
Students representing the House System at Smithville Elementary will lead the group in the Pledge of Allegiance.  This month the students are from the House of Confidence.  Those students are:
Zelda Perez - 1st Grade
Alaynna Brown - 1st Grade
Elle Browning - 1st Grade
Audrianna Risinger - 2nd Grade
Tyler Jones - 2nd Grade
Julias Allison - 2nd Grade
Madison Moore - 3rd Grade
Addisyn McNeil - 3rd Grade
Scarlett Zingelmann - 3rd Grade
Meleya Oliver - 4th Grade
Dawsyn Behrens - 4th Grade
Kynlee Hodges - 4th Grade
Hazel Wells - 5th Grade
Elijah Denny - 5th Grade
Evan Brantley - 5th Grade
Subject:
D. Public Communications
Description:
Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes.
The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. 
Subject:
E. Consent Agenda
Description:
Board members routinely approve items on the consent agenda as a group.  These are routine agenda items.  Board members have the option to ask questions regarding any of the items listed under "consent agenda".
Subject:
E.1. Minutes
Description:
State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.

The minutes from November 14, 2022 are included in the board packet.
Attachments:
Subject:
E.2. Financial Statements
Description:
Monthly reporting of financial position in relation to the budget.  The Board is provided monthly financial statements.
Attachments:
Subject:
E.3. Investment Report
Description:
Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
Attachments:
Subject:
E.4. State Aid Comparison - Budgeted vs. Earned
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments:
Subject:
E.5. Earned vs. TEA Payments
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments:
Subject:
E.6. Tax Collection Report
Description:
Attached is the Tax Assessor-Collector's Report.
Attachments:
Subject:
F. Information Items
Subject:
F.1. Financial Report
Description:
The Chief Financial Officer, Jean Ann McCarthy, will review the financial disbursements for the previous month with the Board of Trustees.  No action is required.
Attachments:
Subject:
F.2. Superintendent's Report
Description:
The Superintendent will update the Board on important issues pertaining to the District.
Subject:
F.3. SISD Instructional/Curriculum Program Highlight: TEKS Resource System
Description:
The Board will be presented with curriculum and program area highlights on a regular basis.  The purpose of each presentation is to keep the Board informed of the academic progress within the district and on campuses.

This month we will be featuring the TEKS Resource System.
Subject:
F.4. Safety and Security Update
Description:
Dr. Michael Caudill, Assistant Superintendent, will report to the Board on measures being taken in the district to address safety and security for students and staff.  
Attachments:
Subject:
F.5. Discuss Possible Increase in Substitute Pay
Description:
Per the request of the Board, we have attached the TASB Salary report for Substitute Teachers for the 2022-2023 school year. 

Page 1 and 2 of the attachment include schools with an enrollment of 1000-2500 and are located in Region 3 (Victoria), Region 6 (Huntsville) and Region 13(Austin).

Page 3 of the report compares Bastrop ISD to Smithville ISD in regards to substitute pay for the 2022-2023 school year.
Attachments:
Subject:
F.6. Tentative January Agenda Items
 
Description:
Tentative items to be included on the January board meeting agenda are:

a.  Public Hearing - Texas Academic Performance Report
b.  Board Recognitions
c.  Financial Report
d.  Superintendent's Report
e.  District Improvement Plan Mid-Year Update
f.   Call for Regular School Board Election, May 6, 2023
g.  Consider Approval of Election Services Contract with Fayette County,       Bastrop County and Joint Election Contract with City of Smithville
h.  Personnel
i.  Superintendent’s Evaluation/Contract Renewal
Subject:
G. Action Items
Subject:
G.1. Approval of Expenditure in Excess of $50,000
Description:
The purpose of this agenda item is to authorize the replacement of rusted gutters at the High School.  This project will replace all of the gutters on the low sloping roofs and will take approximately 2-3 weeks for completion. 

If the project is approved, we will utilize the services of TIPS Coop vendor, Parsons Roofing in the amount of $58,518.00.  Mr. Zach Harris will be available at the meeting to address questions and concerns. 
Subject:
G.2. Personnel
Subject:
G.2.a. Resignations of Certified Personnel
Description:
There are no resignations to report.

 
Subject:
G.2.b. Employment of Certified Personnel
Description:
According to Board Policy DC [Local], the Superintendent has the authority to make recommendations to the Board regarding the selection of all personnel.

There are no recommendations for employment.
Subject:
G.2.c. Superintendent's Self-Evaluation Submission to the Board of Trustees and Distribution of Evaluation Materials
Description:
Board Policy BJCD [Legal] requires the Board to annually evaluate the Superintendent.  One part of the appraisal process involves the superintendent completing and providing to Board members a self-evaluation.  After the superintendent completes her self-evaluation, and prior to the regular January meeting, Board members will individually complete an evaluation form on the Superintendent and submit it to the Board President who will compile a consensus evaluation of the Superintendent.  The formal evaluation of the Superintendent will be given to the Superintendent at the January board meeting in closed session.  The Board will then return to open session and act upon the contract of the Superintendent.

The Superintendent will deliver her self-evaluation to the Board of Trustees. Materials for evaluation of the Superintendent will be distributed to the Board and a deadline set for return of the completed form to the Board President.
 
Attachments:

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