Meeting Agenda
1. Call to Order of Regular Board meeting at 6:00 p.m.
2. Roll Call

3. Pledge of Allegiance: Parker Center students 
4. Approval of Agenda
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes: October 27, 2025
7. Jason Blume, Assistant Superintendent for Communications & Community Relations
7.A. Awards and Recognitions
7.A.1. NOVEMBER 15, 2025 - NATIONAL SCHOOL BOARD MEMBER DAY!
8. Comments from the Community
9. Approval of Bills
9.A. Payables Summary
9.B. Voided Checks
9.C. Payroll Voucher(s)
9.D. Accounts Payable Warrants
10. Administrative Reports
10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
10.A.1. Recommendation to approve Student Travel Requests:
10.B. Josh Aurand, Assistant Superintendent for Business & Operations
10.B.1. Recommendation to approve Resolution Declaring Surplus Property:
10.B.2. Recommendation to accept September 2025 Treasurer's Report
10.B.3. Recommendation to approve 2025 Tax Levy.
10.B.4.  Recommendation to approve the 2026 School Maintenance Project Grant Opportunity
10.B.5. Recommendation to approve resolution authorizing remaining bond proceeds to be used for other fire prevention, safety, energy conservation and school securities purposes.
10.B.6. Recommendation to approve an Independent Contractor Agreement with Jannice Bubnack to provide tutoring services for students who attend Concordia Lutheran School for the FY26 school year for a total of $8,100 paid with ESEA Title I Funds.
10.B.7. Recommendation to approve an agreement with Thayer Energy Solutions to update lighting in Gym, Field House, Gym Mezzanine, Wrestling and Weight Rooms at Harlem High School for a cost of $18,634.59.
10.B.8. Recommendation to approve an agreement with Formative for Professional Development for the middle school and high school on January 5, 2026, at a cost of $4,200, paid with Title II Funds.
10.B.9. Recommendation to approve the purchase of OpenSciEd ECA Science Kits for the middle school and high school science departments at a cost of $14,481.60, paid with Title IV Funds. 
10.B.10. Recommendation to approve electricity provider services bid and approval for the Assistant Superintendent for Business and Operations to lock electricity rates
10.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
10.C.1. Recommendation to approve Personnel Agenda & Addendum
10.D. Dr. Terrell Yarbrough, Superintendent
10.D.1. Recommendation to approve First Reading of Policy Updates from November 12, 2025 Policy Committee
10.D.2. Freedom of Information Act request dated October 16, 2025, was submitted by Shari Reid of SmartProcure requesting all purchasing records from 7/7/2025 to current. The District responded to the requestor on October 30, 2025, with the inclusive documents.
10.D.3. Freedom of Information Act request dated October 16, 2025, was submitted by Justin Wenig requesting all purchasing records from 7/1/2022 to current. The District responded to the requestor on November 7, 2025, with the inclusive documents.
10.D.4. District Utilization Proposal
11. Consent Agenda
11.A. Approve Personnel Agenda & Addendum
12. ACTION ITEMS
12.A. Approve Resolution Declaring Surplus Property
12.B. Accept September 2025 Treasurer's Report
12.C. Approve 2025 Certificate of Tax Levy
12.D. Approve 2025 Tax Levy Resolution
12.E. Approve the 2026 School Maintenance Project Grant Opportunity
12.F. Approve resolution authorizing remaining bond proceeds to be used for other fire prevention, safety, energy conservation and school securities purposes.
12.G. Approve an Independent Contractor Agreement with Jannice Bubnack to provide tutoring services for students who attend Concordia Lutheran School for the FY26 school year for a total of $8,100 paid with ESEA Title I Funds.
12.H. Approve an agreement with Thayer Energy Solutions to update lighting in Gym, Field House, Gym Mezzanine, Wrestling and Weight Rooms at Harlem High School for a cost of $18,634.59.
12.I. Approve an agreement with Formative for Professional Development for the middle school and high school on January 5, 2026, at a cost of $4,200, paid with Title II Funds.
12.J. Approve the purchase of OpenSciEd ECA Science Kits for the middle school and high school science departments at a cost of $14,481.60, paid with Title IV Funds. 
12.K. Approve electricity provider services bid and approval for the Assistant Superintendent for Business and Operations to lock electricity rates
12.L. Approve First Reading of Policy 8.20 AP from November 12, 2025 Committee Meeting
13. Announcements and Discussion:  
13.A. Next Committee of the Whole Meeting: December 10, 2025
13.B. Next Regular Board Meeting: December 15, 2025
14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
15. ACTION ITEMS AFTER CLOSED SESSION
15.A.  Consideration and Possible Action on Employment of Personnel #2025-2026-1
16. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: November 17, 2025 at 6:00 PM - Regular Board Meeting
Subject:
1. Call to Order of Regular Board meeting at 6:00 p.m.
Subject:
2. Roll Call
Subject:

3. Pledge of Allegiance: Parker Center students 
Subject:
4. Approval of Agenda
Subject:
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
Subject:

6. Approval of Board Meeting Minutes: October 27, 2025
Attachments:
Subject:
7. Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
7.A. Awards and Recognitions
Presenter:
Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
7.A.1. NOVEMBER 15, 2025 - NATIONAL SCHOOL BOARD MEMBER DAY!
Subject:
8. Comments from the Community
Subject:
9. Approval of Bills
Subject:
9.A. Payables Summary
Attachments:
Subject:
9.B. Voided Checks
Subject:
9.C. Payroll Voucher(s)
Attachments:
Subject:
9.D. Accounts Payable Warrants
Attachments:
Subject:
10. Administrative Reports
Subject:
10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
Subject:
10.A.1. Recommendation to approve Student Travel Requests:
Subject:
10.B. Josh Aurand, Assistant Superintendent for Business & Operations
Subject:
10.B.1. Recommendation to approve Resolution Declaring Surplus Property:
Attachments:
Subject:
10.B.2. Recommendation to accept September 2025 Treasurer's Report
Attachments:
Subject:
10.B.3. Recommendation to approve 2025 Tax Levy.
Attachments:
Subject:
10.B.4.  Recommendation to approve the 2026 School Maintenance Project Grant Opportunity
Subject:
10.B.5. Recommendation to approve resolution authorizing remaining bond proceeds to be used for other fire prevention, safety, energy conservation and school securities purposes.
Attachments:
Subject:
10.B.6. Recommendation to approve an Independent Contractor Agreement with Jannice Bubnack to provide tutoring services for students who attend Concordia Lutheran School for the FY26 school year for a total of $8,100 paid with ESEA Title I Funds.
Attachments:
Subject:
10.B.7. Recommendation to approve an agreement with Thayer Energy Solutions to update lighting in Gym, Field House, Gym Mezzanine, Wrestling and Weight Rooms at Harlem High School for a cost of $18,634.59.
Attachments:
Subject:
10.B.8. Recommendation to approve an agreement with Formative for Professional Development for the middle school and high school on January 5, 2026, at a cost of $4,200, paid with Title II Funds.
Attachments:
Subject:
10.B.9. Recommendation to approve the purchase of OpenSciEd ECA Science Kits for the middle school and high school science departments at a cost of $14,481.60, paid with Title IV Funds. 
Attachments:
Subject:
10.B.10. Recommendation to approve electricity provider services bid and approval for the Assistant Superintendent for Business and Operations to lock electricity rates
Subject:
10.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
Subject:
10.C.1. Recommendation to approve Personnel Agenda & Addendum
Attachments:
Subject:
10.D. Dr. Terrell Yarbrough, Superintendent
Subject:
10.D.1. Recommendation to approve First Reading of Policy Updates from November 12, 2025 Policy Committee
Attachments:
Subject:
10.D.2. Freedom of Information Act request dated October 16, 2025, was submitted by Shari Reid of SmartProcure requesting all purchasing records from 7/7/2025 to current. The District responded to the requestor on October 30, 2025, with the inclusive documents.
Subject:
10.D.3. Freedom of Information Act request dated October 16, 2025, was submitted by Justin Wenig requesting all purchasing records from 7/1/2022 to current. The District responded to the requestor on November 7, 2025, with the inclusive documents.
Subject:
10.D.4. District Utilization Proposal
Subject:
11. Consent Agenda
Subject:
11.A. Approve Personnel Agenda & Addendum
Subject:
12. ACTION ITEMS
Subject:
12.A. Approve Resolution Declaring Surplus Property
Subject:
12.B. Accept September 2025 Treasurer's Report
Subject:
12.C. Approve 2025 Certificate of Tax Levy
Subject:
12.D. Approve 2025 Tax Levy Resolution
Subject:
12.E. Approve the 2026 School Maintenance Project Grant Opportunity
Subject:
12.F. Approve resolution authorizing remaining bond proceeds to be used for other fire prevention, safety, energy conservation and school securities purposes.
Subject:
12.G. Approve an Independent Contractor Agreement with Jannice Bubnack to provide tutoring services for students who attend Concordia Lutheran School for the FY26 school year for a total of $8,100 paid with ESEA Title I Funds.
Subject:
12.H. Approve an agreement with Thayer Energy Solutions to update lighting in Gym, Field House, Gym Mezzanine, Wrestling and Weight Rooms at Harlem High School for a cost of $18,634.59.
Subject:
12.I. Approve an agreement with Formative for Professional Development for the middle school and high school on January 5, 2026, at a cost of $4,200, paid with Title II Funds.
Subject:
12.J. Approve the purchase of OpenSciEd ECA Science Kits for the middle school and high school science departments at a cost of $14,481.60, paid with Title IV Funds. 
Subject:
12.K. Approve electricity provider services bid and approval for the Assistant Superintendent for Business and Operations to lock electricity rates
Subject:
12.L. Approve First Reading of Policy 8.20 AP from November 12, 2025 Committee Meeting
Subject:
13. Announcements and Discussion:  
Subject:
13.A. Next Committee of the Whole Meeting: December 10, 2025
Subject:
13.B. Next Regular Board Meeting: December 15, 2025
Subject:
14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
Subject:
15. ACTION ITEMS AFTER CLOSED SESSION
Subject:
15.A.  Consideration and Possible Action on Employment of Personnel #2025-2026-1
Subject:
16. Adjournment

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