Meeting Agenda
1. Call to Order of Regular Board meeting at 6:00 p.m.
2. Roll Call
3. Pledge of Allegiance:
4. Approval of Agenda
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
6. Approval of Board Meeting Minutes of June 16, 2025
7. Awards and Recognitions
8. Comments from the Community
9. Approval of Bills
9.A. Payables Summary
9.B. Voided Checks
9.C. Payroll Voucher(s)
9.D. Accounts Payable Warrants
10. Communications and Committee Reports
10.A. Evelyn Meeks, Secretary
10.A.1. Next Equity & Social Justice Meeting:  August 13, 2025 @ 4:30 p.m.
10.B. Aaron McKnight, Board member
10.C. Rebecca Carlson, Board member
10.C.1. Recommendation to approve Second Reading of Policy Updates from May 19, 2025 First Readings
10.C.2. Next Policy Committee Meeting:  August 13, 2025 @ 4:30 p.m.
10.D. Diana Johnson, Board member
10.E. Diane McKinney, Board Member
10.E.1. Next Education Committee meeting:  August 13, 2025 @ 4:30 p.m.
10.F. Michael Sterling, President
10.F.1. Budget Discussion
10.F.2. Next Regular Board Meeting:  August 18, 2025 @ 6:00 p.m.
10.G. Kurt Thompson, Vice President
10.G.1. Next Business Services Committee:  August 13, 2025 @ 4:30 p.m.
11. Administrative Reports
11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
11.A.1. Recommendation to approve Student Travel Requests:
11.B. Josh Aurand, Assistant Superintendent for Business & Operations
11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
11.B.2. Recommendation to approve Facility Requests:
11.B.3. Recommendation to accept the May 2025 Treasurer's Report
11.B.4. Recommendation to approve an agreement with the Regional Office of Education for the renewal of a Truancy Interventionist for a cost of $50/hour at 40 hours/week for the 2025-2026 school year, paid with District Funds
11.B.5. Recommendation to approve an agreement with Secure Halo for Security Penetration Testing for a cost of $21,254, paid with Technology Department funds.
11.B.6. Recommendation to approve a Proposal of Service with Hagney Architects for a dust collection system at Harlem High School CTE building
11.B.7. Recommendation to approve Harlem High School Life Safety Amendment for Dust Collection System in the amount of $531,000
11.B.8. Recommendation to approve the purchase of updated Woodcock Johnson V protocols for 2025-2026 school year for a cost of $7,817.50, paid with IDEA Flow Through Part B. 
11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
11.C.1. Recommendation to approve Personnel Agenda & Addendum
11.C.2. Resignations
11.D. Dr. Terrell Yarbrough, Superintendent
11.D.1. Freedom of Information Act Request (FOIA) submitted by Owen Wang on June 18, 2025 requesting graduate information and the District's response dated June 23, 2025 with partial inclusive information
11.D.2. Freedom of Information Act Request (FOIA) submitted on June 23, 2025 by Owen Wang of the Rockford sun requesting information about the Math Team attendance at the Mu Alpha Theta conference and the District's response dated July 10, 2025
11.D.3. Freedom of Information Act Request (FOIA) submitted by SmartProcure on July 7, 2025 all purchasing records from 4/7/2025 to current and the District's response dated July 9, 2025.
11.D.4. Recommendation to approve the NIA (Northwestern Illinois Association) Subregion II Ballot for the Executive Board for a two-year term as follows:  To elect Sarah Moore, Winnebago County Special Education District Administrator and David Lombardo, Rockton # 140 School Board Member 
11.D.5. Profile of a Graduate
12. Consent Agenda
12.A. Approve Personnel Agenda & Addendum
12.B. Approve Student Travel Request(s)
12.C. Approve Facility Request(s)
13. ACTION ITEMS
13.A. Approve Resolution Declaring Surplus Property
13.B. Approve the NIA (Northwestern Illinois Association) Subregion II Ballot for the Executive Board for a two-year term as follows:  To elect Sarah Moore, Winnebago County Special Education District Administrator and David Lombardo, Rockton # 140 School Board Member 
13.C. Approve acceptance of the May 2025 Treasurer's Report
13.D. Approve an agreement with the Regional Office of Education for the renewal of a Truancy Interventionist for a cost of $50/hour at 40 hours/week for the 2025-2026 school year, paid with District Funds
13.E. Approve an agreement with Secure Halo for Security Penetration Testing for a cost of $21,254, paid with Technology Department funds.
13.F. Recommendation to approve a Proposal of Service with Hagney Architects for a dust collection system at Harlem High School CTE building
13.G. Approve Harlem High School Life Safety Amendment for Dust Collection System in the amount of $531,000
13.H.  Recommendation to approve the purchase of updated Woodcock Johnson V protocols for 2025-2026 school year for a cost of $7,817.50, paid with IDEA Flow Through Part B. 
14. Announcements and Discussion:  
15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
16. ACTION ITEMS AFTER CLOSED SESSION
17. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: July 14, 2025 at 6:00 PM - Regular Board Meeting
Subject:
1. Call to Order of Regular Board meeting at 6:00 p.m.
Subject:
2. Roll Call
Subject:
3. Pledge of Allegiance:
Subject:
4. Approval of Agenda
Subject:
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
Subject:
6. Approval of Board Meeting Minutes of June 16, 2025
Attachments:
Subject:
7. Awards and Recognitions
Presenter:
Jason Blume, Director of Equity & Community Engagement
Subject:
8. Comments from the Community
Subject:
9. Approval of Bills
Subject:
9.A. Payables Summary
Attachments:
Subject:
9.B. Voided Checks
Attachments:
Subject:
9.C. Payroll Voucher(s)
Attachments:
Subject:
9.D. Accounts Payable Warrants
Attachments:
Subject:
10. Communications and Committee Reports
Subject:
10.A. Evelyn Meeks, Secretary
Subject:
10.A.1. Next Equity & Social Justice Meeting:  August 13, 2025 @ 4:30 p.m.
Subject:
10.B. Aaron McKnight, Board member
Subject:
10.C. Rebecca Carlson, Board member
Subject:
10.C.1. Recommendation to approve Second Reading of Policy Updates from May 19, 2025 First Readings
Subject:
10.C.2. Next Policy Committee Meeting:  August 13, 2025 @ 4:30 p.m.
Subject:
10.D. Diana Johnson, Board member
Subject:
10.E. Diane McKinney, Board Member
Subject:
10.E.1. Next Education Committee meeting:  August 13, 2025 @ 4:30 p.m.
Subject:
10.F. Michael Sterling, President
Subject:
10.F.1. Budget Discussion
Subject:
10.F.2. Next Regular Board Meeting:  August 18, 2025 @ 6:00 p.m.
Subject:
10.G. Kurt Thompson, Vice President
Subject:
10.G.1. Next Business Services Committee:  August 13, 2025 @ 4:30 p.m.
Subject:
11. Administrative Reports
Subject:
11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
Subject:
11.A.1. Recommendation to approve Student Travel Requests:
Attachments:
Subject:
11.B. Josh Aurand, Assistant Superintendent for Business & Operations
Subject:
11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
Attachments:
Subject:
11.B.2. Recommendation to approve Facility Requests:
Attachments:
Subject:
11.B.3. Recommendation to accept the May 2025 Treasurer's Report
Attachments:
Subject:
11.B.4. Recommendation to approve an agreement with the Regional Office of Education for the renewal of a Truancy Interventionist for a cost of $50/hour at 40 hours/week for the 2025-2026 school year, paid with District Funds
Attachments:
Subject:
11.B.5. Recommendation to approve an agreement with Secure Halo for Security Penetration Testing for a cost of $21,254, paid with Technology Department funds.
Attachments:
Subject:
11.B.6. Recommendation to approve a Proposal of Service with Hagney Architects for a dust collection system at Harlem High School CTE building
Attachments:
Subject:
11.B.7. Recommendation to approve Harlem High School Life Safety Amendment for Dust Collection System in the amount of $531,000
Subject:
11.B.8. Recommendation to approve the purchase of updated Woodcock Johnson V protocols for 2025-2026 school year for a cost of $7,817.50, paid with IDEA Flow Through Part B. 
Attachments:
Subject:
11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
Subject:
11.C.1. Recommendation to approve Personnel Agenda & Addendum
Attachments:
Subject:
11.C.2. Resignations
Attachments:
Subject:
11.D. Dr. Terrell Yarbrough, Superintendent
Subject:
11.D.1. Freedom of Information Act Request (FOIA) submitted by Owen Wang on June 18, 2025 requesting graduate information and the District's response dated June 23, 2025 with partial inclusive information
Subject:
11.D.2. Freedom of Information Act Request (FOIA) submitted on June 23, 2025 by Owen Wang of the Rockford sun requesting information about the Math Team attendance at the Mu Alpha Theta conference and the District's response dated July 10, 2025
Subject:
11.D.3. Freedom of Information Act Request (FOIA) submitted by SmartProcure on July 7, 2025 all purchasing records from 4/7/2025 to current and the District's response dated July 9, 2025.
Subject:
11.D.4. Recommendation to approve the NIA (Northwestern Illinois Association) Subregion II Ballot for the Executive Board for a two-year term as follows:  To elect Sarah Moore, Winnebago County Special Education District Administrator and David Lombardo, Rockton # 140 School Board Member 
Subject:
11.D.5. Profile of a Graduate
Attachments:
Subject:
12. Consent Agenda
Subject:
12.A. Approve Personnel Agenda & Addendum
Subject:
12.B. Approve Student Travel Request(s)
Subject:
12.C. Approve Facility Request(s)
Subject:
13. ACTION ITEMS
Subject:
13.A. Approve Resolution Declaring Surplus Property
Subject:
13.B. Approve the NIA (Northwestern Illinois Association) Subregion II Ballot for the Executive Board for a two-year term as follows:  To elect Sarah Moore, Winnebago County Special Education District Administrator and David Lombardo, Rockton # 140 School Board Member 
Subject:
13.C. Approve acceptance of the May 2025 Treasurer's Report
Subject:
13.D. Approve an agreement with the Regional Office of Education for the renewal of a Truancy Interventionist for a cost of $50/hour at 40 hours/week for the 2025-2026 school year, paid with District Funds
Subject:
13.E. Approve an agreement with Secure Halo for Security Penetration Testing for a cost of $21,254, paid with Technology Department funds.
Subject:
13.F. Recommendation to approve a Proposal of Service with Hagney Architects for a dust collection system at Harlem High School CTE building
Subject:
13.G. Approve Harlem High School Life Safety Amendment for Dust Collection System in the amount of $531,000
Subject:
13.H.  Recommendation to approve the purchase of updated Woodcock Johnson V protocols for 2025-2026 school year for a cost of $7,817.50, paid with IDEA Flow Through Part B. 
Subject:
14. Announcements and Discussion:  
Subject:
15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
Subject:
16. ACTION ITEMS AFTER CLOSED SESSION
Subject:
17. Adjournment

Web Viewer