Projector: October 10, 2023 at 7:00 PM - REGULAR MEETING OF THE BOARD OF EDUCATION

Meeting Agenda

1. REGULAR MEETING CALL TO ORDER (Policy 2:220)

1.1. Roll Call

1.2. Welcome

1.3. Pledge

1.4. Reminder to Sign Attendance Record

2. APPROVAL OF MINUTES (Policy 2:220)

2.1. Regular Session, September 25, 2023

3. RECOGNITION, AWARDS, PRESENTATIONS, PUBLIC HEARINGS

3.1. ALOP Presentation – Anne Scalia & Geneva 304 Staff

3.2. Public Hearing, ISBE Waiver Application Renewal: Driver Education Fee

3.2.1. President Convenes Public Hearing

3.2.2. Overview of Waiver Application

3.2.3. Comments/Questions from the Board of Education

3.2.4. Comments/Questions from the Public

3.2.5. President Closes Hearing

3.3. FY2024 Budget Fund Balance Transfers Hearing (Policy 4:10)

3.3.1. President Convenes Public Hearing

3.3.2. Public Hearing Agenda

3.3.3. Comments/Questions from the Board of Education

3.3.4. Comments/Questions from the Public

3.3.5. President Closes Hearing

4. LEGISLATIVE UPDATES

5. SUPERINTENDENT'S REPORT (Policy 3:40)

6. BOARD DIALOGUE TOPICS & PENDING ACTION CONSIDERATIONS

6.1. Board Action on Red Ribbon Week Resolution

6.2. Approval of ISBE Application for Five-year Renewal of Previously Approved Waiver: Driver Education Fee

6.3. Board Action on FY2023-24 Resolution to Transfer $6,200,000 from the O&M Fund to the Capital Projects Fund (Policy 4:10)

6.4. Board Action on FY2023-24 Resolution to Transfer $4,725,350 from the Education Fund to the O&M Fund (Policy 4:10)

6.5. Board Action on FY2023-24 Resolution to Transfer $354,675 from the Education Fund to the Debt Service Fund (Policy 4:10)

6.6. Board Action on FY2023-24 Resolution to Transfer $1,174,650 from the Transportation Fund to the O&M Fund (Policy 4:10)

7. WORK-STUDY TOPICS & FUTURE ACTION CONSIDERATIONS

7.1. Policy Updates: First Reading – Updated, Reviewed & New (Policy 2:240)

7.1.1. Policy 2:260, Uniform Grievance Procedure – Updated

7.1.2. Policy 2:265, Title IX Sexual Harassment Grievance Procedure – Updated

7.1.3. Policy 5:10, Equal Employment Opportunity and Minority Recruitment – Updated

7.1.4. Policy 5:20, Workplace Harassment Prohibited – Updated

8. INFORMATION

8.1. FOIA Requests (Policy 2:250)

9. CONSENT AGENDA (Bylaw 0166.1)

9.1. Personnel Report: Resignations, Retirements, Leave Requests, Changes in Assignment/FTE, New Hires (Policies 3:50, 5:200, 5:280)

9.2. Monthly Financials – July & August (Policy 4:40, 4:55)

9.3. Gifts, Grants, Bequests: $1,500, Maid Brigade of Central DuPage & Kane Counties, for GHS Athletics for team supplies, uniform purchases, other needs

9.4. Authorization to Use Cooperative Purchasing Contracts Approved by The State of Illinois

9.5. Authorization to Solicit Request for Qualifications for Architectural and Civil Engineering Services

9.6. Authorization to Use Capital Improvement Funds for Masonry Repairs at Keslinger Transportation Facility

10. PUBLIC COMMENTS
Per Board Policy 2:230, attendees wishing to speak at the Board meeting must register their intention to participate in the public portion(s) of the meeting upon their arrival at the meeting. Complete the form found in the Welcome to Our Meeting brochure (print legibly) and give it to the Presiding Officer or the Recording Secretary before the meeting is called to order.

11. BOARD MEMBER COMMENTS AND REPORTS
Policy Committee, Finance Committee, Boundary Task Force, Communications Task Force, Facilities Task Force, Joint PTO, Geneva Academic Foundation, Geneva All-Sports Boosters, Geneva Music Boosters, Geneva High School Theater Boosters, GEARS, K-12 Discipline Committee, Geneva Coalition for Youth, PRIDE, Fox Valley Career Center, IASB/Legislative, IASB Kishwaukee Governing Board, REMS Grant Advisory Board

12. NOTICES / ANNOUNCEMENTS

13. EXECUTIVE SESSION TO CONSIDER MATTERS PERTAINING TO LITIGATION, WHEN AN ACTION AGAINST, AFFECTING, OR ON BEHALF OF THE PARTICULAR PUBLIC BODY FINDS THAT SUCH AN ACTION IS PROBABLE OR IMMINENT, IN WHICH CASE THE BASIS FOR THE FINDING SHALL BE RECORDED AND ENTERED INTO THE MINUTES OF THE CLOSED MEETING [5 ILCS 120/2(c)(11)]; APPOINTMENT, EMPLOYMENT, COMPENSATION, OR DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC INDIVIDUALS WHO SERVE AS INDEPENDENT CONTRACTORS IN A PARK, RECREATIONAL, OR EDUCATIONAL SETTING, OR SPECIFIC VOLUNTEERS OF THE PUBLIC BODY OR LEGAL COUNSEL FOR THE PUBLIC BODY, INCLUDING HEARING TESTIMONY ON A COMPLAINT LODGED AGAINST AN EMPLOYEE, A SPECIFIC INDIVIDUAL WHO SERVES AS AN INDEPENDENT CONTRACTOR IN A PARK, RECREATIONAL, OR EDUCATIONAL SETTING, OR A VOLUNTEER OF THE PUBLIC BODY OR AGAINST LEGAL COUNSEL FOR THE PUBLIC BODY TO DETERMINE ITS VALIDITY. HOWEVER, A MEETING TO CONSIDER AN INCREASE IN COMPENSATION TO A SPECIFIC EMPLOYEE THAT IS SUBJECT TO THE LOCAL GOVERNMENT WAGE INCREASE TRANSPARENCY ACT MAY NOT BE CLOSED AND MUST BE OPEN TO THE PUBLIC [5 ILCS 120/2(c)(1)]. [5 ILCS 120/2(c)(11)]

14. ADJOURNMENT

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	October 10, 2023 at 7:00 PM - REGULAR MEETING OF THE BOARD OF EDUCATION
Subject:	1. REGULAR MEETING CALL TO ORDER (Policy 2:220)
Subject:	1.1. Roll Call
Subject:	1.2. Welcome
Subject:	1.3. Pledge
Subject:	1.4. Reminder to Sign Attendance Record
Subject:	2. APPROVAL OF MINUTES (Policy 2:220)
Subject:	2.1. Regular Session, September 25, 2023
Attachments: Item 2.1 Board Minutes 2023_9.25 Item 2.1 Board Minutes 2023_9.25 10/3/2023 at 8:53 AM
Subject:	3. RECOGNITION, AWARDS, PRESENTATIONS, PUBLIC HEARINGS
Subject:	3.1. ALOP Presentation – Anne Scalia & Geneva 304 Staff
Attachments: Item 3.1 ALOP BOE Presentation Item 3.1 ALOP BOE Presentation 10/5/2023 at 12:02 PM
Subject:	3.2. Public Hearing, ISBE Waiver Application Renewal: Driver Education Fee
Attachments: Item 3.2 Driver Education Fee Waiver Memo Item 3.2 Driver Education Fee Waiver Memo 10/3/2023 at 2:52 PM
Subject:	3.2.1. President Convenes Public Hearing
Subject:	3.2.2. Overview of Waiver Application
Attachments: Item 3.2.2 Drivers Ed Waiver Packet Item 3.2.2 Drivers Ed Waiver Packet 10/3/2023 at 2:52 PM
Subject:	3.2.3. Comments/Questions from the Board of Education
Subject:	3.2.4. Comments/Questions from the Public
Subject:	3.2.5. President Closes Hearing
Subject:	3.3. FY2024 Budget Fund Balance Transfers Hearing (Policy 4:10)
Attachments: Item 3.3 Fund Transfers Memo Item 3.3 Fund Transfers Memo 10/3/2023 at 2:52 PM
Subject:	3.3.1. President Convenes Public Hearing
Subject:	3.3.2. Public Hearing Agenda
Attachments: Item 3.3.2 Agenda for Public Hearing - Budget Transfers Item 3.3.2 Agenda for Public Hearing - Budget Transfers 10/3/2023 at 2:42 PM
Subject:	3.3.3. Comments/Questions from the Board of Education
Subject:	3.3.4. Comments/Questions from the Public
Subject:	3.3.5. President Closes Hearing
Subject:	4. LEGISLATIVE UPDATES
Subject:	5. SUPERINTENDENT'S REPORT (Policy 3:40)
Subject:	6. BOARD DIALOGUE TOPICS & PENDING ACTION CONSIDERATIONS
Subject:	6.1. Board Action on Red Ribbon Week Resolution
Attachments: Item 6.1 Red Ribbon Resolution Item 6.1 Red Ribbon Resolution 10/3/2023 at 8:55 AM
Subject:	6.2. Approval of ISBE Application for Five-year Renewal of Previously Approved Waiver: Driver Education Fee
Subject:	6.3. Board Action on FY2023-24 Resolution to Transfer $6,200,000 from the O&M Fund to the Capital Projects Fund (Policy 4:10)
Attachments: Item 6.3 Transfer Resolution O&M to Capital Projects Item 6.3 Transfer Resolution O&M to Capital Projects 10/3/2023 at 2:43 PM
Subject:	6.4. Board Action on FY2023-24 Resolution to Transfer $4,725,350 from the Education Fund to the O&M Fund (Policy 4:10)
Attachments: Item 6.4 Transfer Resolution Education to O&M Item 6.4 Transfer Resolution Education to O&M 10/3/2023 at 2:44 PM
Subject:	6.5. Board Action on FY2023-24 Resolution to Transfer $354,675 from the Education Fund to the Debt Service Fund (Policy 4:10)
Attachments: Item 6.5 Transfer Resolution Education to Debt Service Item 6.5 Transfer Resolution Education to Debt Service 10/3/2023 at 2:44 PM
Subject:	6.6. Board Action on FY2023-24 Resolution to Transfer $1,174,650 from the Transportation Fund to the O&M Fund (Policy 4:10)
Attachments: Item 6.6 Transfer Resolution Transportation to O&M Item 6.6 Transfer Resolution Transportation to O&M 10/3/2023 at 2:45 PM
Subject:	7. WORK-STUDY TOPICS & FUTURE ACTION CONSIDERATIONS
Subject:	7.1. Policy Updates: First Reading – Updated, Reviewed & New (Policy 2:240)
Subject:	7.1.1. Policy 2:260, Uniform Grievance Procedure – Updated
Attachments: Item 7.1.1 Policy-2260 Item 7.1.1 Policy-2260 10/3/2023 at 8:56 AM
Subject:	7.1.2. Policy 2:265, Title IX Sexual Harassment Grievance Procedure – Updated
Attachments: Item 7.1.2 Policy-2265 Item 7.1.2 Policy-2265 10/3/2023 at 8:56 AM
Subject:	7.1.3. Policy 5:10, Equal Employment Opportunity and Minority Recruitment – Updated
Attachments: Item 7.1.3 Policy-510 Item 7.1.3 Policy-510 10/3/2023 at 8:56 AM
Subject:	7.1.4. Policy 5:20, Workplace Harassment Prohibited – Updated
Attachments: Item 7.1.4 Policy-520 Item 7.1.4 Policy-520 10/3/2023 at 8:56 AM
Subject:	8. INFORMATION
Subject:	8.1. FOIA Requests (Policy 2:250)
Attachments: Item 8.1 FOIA Request - Griffin Item 8.1 FOIA Request - Griffin 10/4/2023 at 1:07 PM
Subject:	9. CONSENT AGENDA (Bylaw 0166.1)
Description:
Subject:	9.1. Personnel Report: Resignations, Retirements, Leave Requests, Changes in Assignment/FTE, New Hires (Policies 3:50, 5:200, 5:280)
Attachments: Item 9.1 Personnel Report Item 9.1 Personnel Report 10/6/2023 at 1:18 PM
Subject:	9.2. Monthly Financials – July & August (Policy 4:40, 4:55)
Attachments: Item 9.2.1 Financial Executive Summary Item 9.2.1 Financial Executive Summary 10/4/2023 at 1:06 PM Item 9.2.2 Balance Sheet Item 9.2.2 Balance Sheet 10/4/2023 at 1:06 PM Item 9.2.3 Revenue Report Item 9.2.3 Revenue Report 10/4/2023 at 1:06 PM Item 9.2.4 Expenditure Report Item 9.2.4 Expenditure Report 10/4/2023 at 1:06 PM Item 9.2.5 Bills Item 9.2.5 Bills 10/4/2023 at 1:06 PM Item 9.2.6 Purchasing Card Transactions Item 9.2.6 Purchasing Card Transactions 10/4/2023 at 1:06 PM Item 9.2.7 PMA Report Item 9.2.7 PMA Report 10/4/2023 at 1:06 PM Item 9.2.8 Financial Executive Summary Item 9.2.8 Financial Executive Summary 10/4/2023 at 1:06 PM Item 9.2.9 Balance Sheet Item 9.2.9 Balance Sheet 10/4/2023 at 1:06 PM Item 9.2.10 Revenue Report Item 9.2.10 Revenue Report 10/4/2023 at 1:06 PM Item 9.2.11 Expenditure Report Item 9.2.11 Expenditure Report 10/4/2023 at 1:06 PM Item 9.2.12 Bills Item 9.2.12 Bills 10/4/2023 at 1:06 PM Item 9.2.13 Purchasing Card Transactions Item 9.2.13 Purchasing Card Transactions 10/4/2023 at 1:06 PM Item 9.2.14 PMA Report Item 9.2.14 PMA Report 10/4/2023 at 1:06 PM
Subject:	9.3. Gifts, Grants, Bequests: $1,500, Maid Brigade of Central DuPage & Kane Counties, for GHS Athletics for team supplies, uniform purchases, other needs
Attachments: Item 9.3.1 Donation Acceptance Letter Item 9.3.1 Donation Acceptance Letter 10/3/2023 at 9:01 AM Item 9.3.2 Donation Letter - Maid Brigade Item 9.3.2 Donation Letter - Maid Brigade 10/3/2023 at 9:01 AM
Subject:	9.4. Authorization to Use Cooperative Purchasing Contracts Approved by The State of Illinois
Description: Gifts, Grants, Bequests: $1,500, Maid Brigade of Central DuPage & Kane Counties, for GHS Athletics for team supplies, uniform purchases, other needs
Attachments: Item 9.4 Approval for Use of Co-Op Purchasing Contracts Memo Item 9.4 Approval for Use of Co-Op Purchasing Contracts Memo 10/4/2023 at 9:00 AM
Subject:	9.5. Authorization to Solicit Request for Qualifications for Architectural and Civil Engineering Services
Attachments: Item 9.5 Request to Solicit RFQ Services Memo Item 9.5 Request to Solicit RFQ Services Memo 10/10/2023 at 2:28 PM
Subject:	9.6. Authorization to Use Capital Improvement Funds for Masonry Repairs at Keslinger Transportation Facility
Attachments: Item 9.6 Use of Capital Improvement Funds Memo Item 9.6 Use of Capital Improvement Funds Memo 10/4/2023 at 9:01 AM
Subject:	10. PUBLIC COMMENTS Per Board Policy 2:230, attendees wishing to speak at the Board meeting must register their intention to participate in the public portion(s) of the meeting upon their arrival at the meeting. Complete the form found in the Welcome to Our Meeting brochure (print legibly) and give it to the Presiding Officer or the Recording Secretary before the meeting is called to order.
Subject:	11. BOARD MEMBER COMMENTS AND REPORTS Policy Committee, Finance Committee, Boundary Task Force, Communications Task Force, Facilities Task Force, Joint PTO, Geneva Academic Foundation, Geneva All-Sports Boosters, Geneva Music Boosters, Geneva High School Theater Boosters, GEARS, K-12 Discipline Committee, Geneva Coalition for Youth, PRIDE, Fox Valley Career Center, IASB/Legislative, IASB Kishwaukee Governing Board, REMS Grant Advisory Board
Description:
Subject:	12. NOTICES / ANNOUNCEMENTS
Subject:	13. EXECUTIVE SESSION TO CONSIDER MATTERS PERTAINING TO LITIGATION, WHEN AN ACTION AGAINST, AFFECTING, OR ON BEHALF OF THE PARTICULAR PUBLIC BODY FINDS THAT SUCH AN ACTION IS PROBABLE OR IMMINENT, IN WHICH CASE THE BASIS FOR THE FINDING SHALL BE RECORDED AND ENTERED INTO THE MINUTES OF THE CLOSED MEETING [5 ILCS 120/2(c)(11)]; APPOINTMENT, EMPLOYMENT, COMPENSATION, OR DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC INDIVIDUALS WHO SERVE AS INDEPENDENT CONTRACTORS IN A PARK, RECREATIONAL, OR EDUCATIONAL SETTING, OR SPECIFIC VOLUNTEERS OF THE PUBLIC BODY OR LEGAL COUNSEL FOR THE PUBLIC BODY, INCLUDING HEARING TESTIMONY ON A COMPLAINT LODGED AGAINST AN EMPLOYEE, A SPECIFIC INDIVIDUAL WHO SERVES AS AN INDEPENDENT CONTRACTOR IN A PARK, RECREATIONAL, OR EDUCATIONAL SETTING, OR A VOLUNTEER OF THE PUBLIC BODY OR AGAINST LEGAL COUNSEL FOR THE PUBLIC BODY TO DETERMINE ITS VALIDITY. HOWEVER, A MEETING TO CONSIDER AN INCREASE IN COMPENSATION TO A SPECIFIC EMPLOYEE THAT IS SUBJECT TO THE LOCAL GOVERNMENT WAGE INCREASE TRANSPARENCY ACT MAY NOT BE CLOSED AND MUST BE OPEN TO THE PUBLIC [5 ILCS 120/2(c)(1)]. [5 ILCS 120/2(c)(11)]
Subject:	14. ADJOURNMENT

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