skip to main content
Meeting Agenda
1. (5:15 PM) Call Executive Session to Order pursuant to:
  • ORS 192.660(2)(d): "To conduct deliberations with persons designated to carry on labor negotiations."
  • ORS 192.660(2)(b) - "To consider the dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or agent, unless he or she requests an open meeting."
2. Adjourn the Executive Session
3. (6:00 PM) Call the Supplemental Budget Hearing to Order & Pledge of Allegiance
3.a. Public Comment on the Supplemental Hearing
4. Adjourn the Supplemental Budget Hearing
5. Call the Regular Meeting to Order 
6. Elect Board Chair & Vice Chair [ORS 332.005(2), 332.040(4)]
7. Review / Revision of the Agenda
8. District Mission / Vision / Values 
9. Consent Agenda
9.a. 2024-2025 July Board Organizational Chart
9.b. School Board Meeting Minutes from June 20th, 2024
9.c. Personnel Report
10. Board Action Calendar - Review & Approve for the 2024-2025 year
11. Student Representatives to the Board - Report:
  • Kylee Rose
  • Nancy Diaz Sanchez
12. Staff Reports:
13. Appoint School Board Members to standing committees:
14. New Business:
14.a. Presentations / Reports:
14.a.1. The Link Public Transit Presentation
14.a.2. Superintendent's Report
14.a.2.a. Report:  English Learners in Oregon Annual Report 2022-23
14.a.2.b. Report:  2023-2024 Communications Report
14.a.2.c. Action Item:  Approve services contract for Intensive Program Community Engagement Audit
14.a.2.d. Action Item:  Approve the Athletic Handbook
14.a.3. Chief Financial Officer's Report
14.a.3.a. Action Item:  Approve Resolution 24-25-02:  Resolution Adopting a Supplemental Budget and Making Appropriations within the Student Investment Account Fund.
14.a.3.b. Financial Statements:
14.a.4. Board Attorney's Report
15. Discussion / Action Items:

 
15.a. Action Item:  Board Direction on Complaint  (March 31st, 2024)
15.b. Action Item:  Request for approval for Out of State Travel to attend the CCIRA Conference in February 2025. 
16. 1st Reading on School Board Policies (informational only):
 
16.a. Policy BFC:  Adoption and Revision of Policies
16.b. Policy DJC:  Bidding Requirements 
16.c. Policy DJCA:  Personal Service Contracts (DELETE)
16.d. Policy EBBA:  Student Health Services (NEW)
16.e. Policy EBCA:  Safety Threats (NEW POLICY)
16.f. Policy EBCB:  Emergency Drills 
16.g. Policy EBC:  Emergency Plan and First Aid (NEW)
16.h. Policy EBC/EBCA:  Emergency Procedures and Disaster Plans (DELETE)
16.i. Policy EBBA:  First Aid (DELETE)
16.j. Policy GBEB:  Communicable Diseases in Schools
16.k. Policy GBEBA:  Staff - HIV, AIDS, and HBV (DELETE)
16.l. Policy IFCA:  Site Councils
16.m. Policy JHCA/JHCB:  Immunization and School Sports Participation (NEW)
16.n. Policy JHC:  Student Health Services & Requirements (DELETE)
16.o. Policy JHCC:  Communicable Diseases - Students (DELETE)
16.p. Policy JHCCA:  Students - HIV, HBV or AIDS (DELETE)
16.q. Policy JEA:  Compulsory Attendance
17. 2nd Reading / Adoption on School Board Policies (action required):
 
17.a. Policy BCBA:  Student Representatives on the Board
17.b. Policy CBG: Evaluation of Superintendent 
17.c. Policy CCG:  Evaluation of Administrators
17.d. Policy EBBB:  Injury or Illness Reports
17.e. Policy JGAB:  Use of Restraint or Seclusion
18. Informational Only:
 
18.a. Policy DJC-AR:  Exemptions from Competitive Bidding and Special Procurements
18.b. Policy DJCA-AR: Personal Services Contract (DELETE)
18.c. Policy EBBA-AR:  First Aid - Infection Control (DELETE)
18.d. Policy GBEB-AR:  Communicable Diseases in Schools
18.e. Policy IFCA-AR:  School Site Councils
18.f. Policy JHCC-AR:  Communicable Diseases - Student (DELETE)
18.g. Policy KL/GBM-AR:  Public Complaint Procedure
19. Comments from the Audience about Agenda & Non Agenda Items
20. Adjourn the Regular School Board Meeting
Agenda Item Details Reload Your Meeting
Meeting: July 25, 2024 at 6:00 PM - Regular Meeting with an Executive Session & Supplemental Budget Hearing
Subject:
1. (5:15 PM) Call Executive Session to Order pursuant to:
  • ORS 192.660(2)(d): "To conduct deliberations with persons designated to carry on labor negotiations."
  • ORS 192.660(2)(b) - "To consider the dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or agent, unless he or she requests an open meeting."
Subject:
2. Adjourn the Executive Session
Subject:
3. (6:00 PM) Call the Supplemental Budget Hearing to Order & Pledge of Allegiance
Presenter:
David Jones, Chair
Subject:
3.a. Public Comment on the Supplemental Hearing
Subject:
4. Adjourn the Supplemental Budget Hearing
Subject:
5. Call the Regular Meeting to Order 
Presenter:
David Jones, Chair
Subject:
6. Elect Board Chair & Vice Chair [ORS 332.005(2), 332.040(4)]
Subject:
7. Review / Revision of the Agenda
Subject:
8. District Mission / Vision / Values 
Description:

Mission Statement:  "Educating each student to the highest standards while motivating them to reach their fullest potential and graduating them to be college, career and life ready."

Vision Statement:  "Our schools are a place where children belong. Each student is known by name, strength, and need, and provided the education and opportunities to achieve success."

Our Values:  *Striving for Equity, Inclusion, and Belonging * Celebrating Diversity * Engaging the Community * Supporting the Whole Child * Promoting and Achieving Academic Excellence *
 
Subject:
9. Consent Agenda
Description:

The consent agenda consists of routine items such as previous board minutes, routine personnel actions and routine financial transactions. Normally, there is little or no discussion on these items.


 
Subject:
9.a. 2024-2025 July Board Organizational Chart
Attachments:
Subject:
9.b. School Board Meeting Minutes from June 20th, 2024
Subject:
9.c. Personnel Report
Attachments:
Subject:
10. Board Action Calendar - Review & Approve for the 2024-2025 year
Attachments:
Subject:
11. Student Representatives to the Board - Report:
  • Kylee Rose
  • Nancy Diaz Sanchez
Subject:
12. Staff Reports:
Description:
  • D21 Education Association Representative
  • NW Education Support Professionals Representatives
Subject:
13. Appoint School Board Members to standing committees:
Description:
  • Scholarship Committee:  (previously - Dir Wynn-Elledge)
  • Community Outreach Team:  (previously - Dir Aparicio)
  • Wellness Committee:  (previously - Dir Richardson)
  • Equity Committee: (previously - Dir Wynn-Elledge)
  • Wasco County Forest Collaborative: (previously - Dir Nelson)
  • OSBA Legislative Policy Committee - Director Richardson:
  • D21 Education Foundation:  (previously - Dir Nelson)
  • Columbia Gorge ESD Budget Committee:
    • Term 7/1/24 - 6/30/27 (previously Dir Aparicio) 
    • Term 7/1/24 - 6/30/27 (previously Dir Nelson) 
    • Term 7/1/23 - 6/30/26 (previously Dir Wynn-Elledge/Chair Jones)
Attachments:
Subject:
14. New Business:
Subject:
14.a. Presentations / Reports:
Subject:
14.a.1. The Link Public Transit Presentation
Presenter:
Sara Crook, Travel Trainer, MCEDD
Attachments:
Subject:
14.a.2. Superintendent's Report
Presenter:
Dr. Carolyn Bernal, Superintendent
Subject:
14.a.2.a. Report:  English Learners in Oregon Annual Report 2022-23
Presenter:
Shannon Brennan, Director of TLA
Description:
ORS 327.016 directs the Oregon Department of Education (ODE) to prepare an annual report on English learner program funding and student outcomes. The report’s intention is to describe the population of English Learners in Oregon and provide a summary of district and state progress towards meeting their needs and objectives.

Districts are required to share the current report with the school board and make it available at the school district's main office as well as on the school district's website by September 1st. 
Attachments:
Subject:
14.a.2.b. Report:  2023-2024 Communications Report
Presenter:
Stephanie Bowen, Director of Communications
Attachments:
Subject:
14.a.2.c. Action Item:  Approve services contract for Intensive Program Community Engagement Audit
Presenter:
Carolyn Bernal, Superintendent
Attachments:
Subject:
14.a.2.d. Action Item:  Approve the Athletic Handbook
Presenter:
Carolyn Bernal, Superintendent
Attachments:
Subject:
14.a.3. Chief Financial Officer's Report
Presenter:
Randy Anderson, CFO
Subject:
14.a.3.a. Action Item:  Approve Resolution 24-25-02:  Resolution Adopting a Supplemental Budget and Making Appropriations within the Student Investment Account Fund.
Attachments:
Subject:
14.a.3.b. Financial Statements:
Attachments:
Subject:
14.a.4. Board Attorney's Report
Presenter:
Jason Corey, Board Attorney
Subject:
15. Discussion / Action Items:

 
Subject:
15.a. Action Item:  Board Direction on Complaint  (March 31st, 2024)
Subject:
15.b. Action Item:  Request for approval for Out of State Travel to attend the CCIRA Conference in February 2025. 
Presenter:
Shannon Brennan, Director of TLA
Attachments:
Subject:
16. 1st Reading on School Board Policies (informational only):
 
Subject:
16.a. Policy BFC:  Adoption and Revision of Policies
Attachments:
Subject:
16.b. Policy DJC:  Bidding Requirements 
Description:
OSBA recommends replacing the current language with the revised language that includes the procurement requirements for Small Procurement, Intermediate Procurement, Regular Procurement, Emergency Procurement, Sole-Source Procurement and Personal Services Contracts.

Additionally, the revised policy reflects the new amounts for the procurement levels passed in HB1047 (2023) and went into effect January 1, 2024.  The policy also defines "public improvements" for purposes of the procurement levels, defines "community benefit contract" and the "Construction Manager/General Contractor procurement."
Attachments:
Subject:
16.c. Policy DJCA:  Personal Service Contracts (DELETE)
Description:
OSBA recommends deleting this policy and replacing it with the new proposed version of DJC & DJC-AR. 
 
Attachments:
Subject:
16.d. Policy EBBA:  Student Health Services (NEW)
Description:
Based on the revisions to OAR 581-022-2220 on health services, several policies  and AR's have been revised and may include deleting or rescinding, recording and/or reassigning some policy content to a new section or policy. 
Attachments:
Subject:
16.e. Policy EBCA:  Safety Threats (NEW POLICY)
Description:
HB3584 was passed in the 2023 legislative session.  The bill requires districts to adopt policy language about using electronic communication to notify parents, guardians and employees within 24 hours of a safety threat action that was not a drill.  The bill states the communication should be "provided in a manner that communicates relevant facts and details as necessary and useful."
Attachments:
Subject:
16.f. Policy EBCB:  Emergency Drills 
Description:
Based on the passage of HB3584, several policies were identified and resulted in revisions and updates, which include recording and/or reassigning content to a different policy or policy section.  
Attachments:
Subject:
16.g. Policy EBC:  Emergency Plan and First Aid (NEW)
Description:
Based on the passage of HB3584, several policies were identified and resulted in revisions and updates, which include recording and/or reassigning content to a different policy or policy section. 
Attachments:
Subject:
16.h. Policy EBC/EBCA:  Emergency Procedures and Disaster Plans (DELETE)
Description:
Based on the passage of HB3584, several policies were identified and resulted in revisions and updates, which include recording and/or reassigning content to a different policy or policy section.  
Attachments:
Subject:
16.i. Policy EBBA:  First Aid (DELETE)
Description:
Based on the revisions to OAR 581-022-2220 on health services, several policies  and AR's have been revised and may include deleting or rescinding, recording and/or reassigning some policy content to a new section or policy. 
Attachments:
Subject:
16.j. Policy GBEB:  Communicable Diseases in Schools
Description:
Based on the revisions to OAR 581-022-2220 on health services, several policies  and AR's have been revised and may include deleting or rescinding, recording and/or reassigning some policy content to a new section or policy. 
Attachments:
Subject:
16.k. Policy GBEBA:  Staff - HIV, AIDS, and HBV (DELETE)
Description:
Based on the revisions to OAR 581-022-2220 on health services, several policies  and AR's have been revised and may include deleting or rescinding, recording and/or reassigning some policy content to a new section or policy.
Attachments:
Subject:
16.l. Policy IFCA:  Site Councils
Description:
Internal revisions
Attachments:
Subject:
16.m. Policy JHCA/JHCB:  Immunization and School Sports Participation (NEW)
Description:
Based on the revisions to OAR 581-022-2220 on health services, several policies  and AR's have been revised and may include deleting or rescinding, recording and/or reassigning some policy content to a new section or policy. 
Attachments:
Subject:
16.n. Policy JHC:  Student Health Services & Requirements (DELETE)
Description:
Based on the revisions to OAR 581-022-2220 on health services, several policies  and AR's have been revised and may include deleting or rescinding, recording and/or reassigning some policy content to a new section or policy. 
Attachments:
Subject:
16.o. Policy JHCC:  Communicable Diseases - Students (DELETE)
Description:
Based on the revisions to OAR 581-022-2220 on health services, several policies  and AR's have been revised and may include deleting or rescinding, recording and/or reassigning some policy content to a new section or policy.
Attachments:
Subject:
16.p. Policy JHCCA:  Students - HIV, HBV or AIDS (DELETE)
Description:
Based on the revisions to OAR 581-022-2220 on health services, several policies  and AR's have been revised and may include deleting or rescinding, recording and/or reassigning some policy content to a new section or policy.
Attachments:
Subject:
16.q. Policy JEA:  Compulsory Attendance
Description:
School districts are still required to monitor for non-enrollment and irregular attendance issues and to send related notices in accordance with ORS 339.080, however, as the Oregon Department of Education has recently noticed, citations for compulsory attendance are no longer issued. 

Additionally, a violation of compulsory attendance law is no longer a Class C violation, however, a violation of ORS 163.577(1)(c) - failing to supervise a child is still a Class A violation. 
Attachments:
Subject:
17. 2nd Reading / Adoption on School Board Policies (action required):
 
Subject:
17.a. Policy BCBA:  Student Representatives on the Board
Description:
The practice of installing student representative(s) on local school boards has increased, and therefore a desire for more policy and administrative regulation options has been voiced. Oregon does not mandate a student representative, so these recommended policy revisions are optional. 
Attachments:
Subject:
17.b. Policy CBG: Evaluation of Superintendent 
Description:
Required policy. OAR 581-022-2405 requires districts to "adopt and implement personnel policies which address...evaluation procedures".
Attachments:
Subject:
17.c. Policy CCG:  Evaluation of Administrators
Description:
Required Policy. OAR 581-022-2405 requires districts to "adopt and implement personnel policies which address...evaluation procedures." As a reminder, the district should review employment contracts before adopting to ensure there is no conflicting language. Many of the legal requirements in this policy apply only to those who meet the definition of administrator in ORS 342.815.
Attachments:
Subject:
17.d. Policy EBBB:  Injury or Illness Reports
Description:
OSBA recently reviewed this policy and made additional changes to more closely match OSHA rules and guidance language. 
Attachments:
Subject:
17.e. Policy JGAB:  Use of Restraint or Seclusion
Description:
The procedures for responding to an incident of restraint or seclusion are found in ORS 339.294 and were amended by SB 1024. These amended procedures are represented in the recommended changes to this policy and AR.  These changes are a result of the adopted language from the bill related and the revised OARs recently adopted by the State Board. 
Attachments:
Subject:
18. Informational Only:
 
Subject:
18.a. Policy DJC-AR:  Exemptions from Competitive Bidding and Special Procurements
Description:
This proposed administrative regulation has been updated and continues to provide guidance for procurements which are exempt from competitive bidding or are special procurements. 
Attachments:
Subject:
18.b. Policy DJCA-AR: Personal Services Contract (DELETE)
Description:
OSBA recommends deleting this policy and replacing it with the new proposed version of DJC & DJC-AR. 
Attachments:
Subject:
18.c. Policy EBBA-AR:  First Aid - Infection Control (DELETE)
Description:
Based on the passage of HB3584, several policies were identified and resulted in revisions and updates, which include recording and/or reassigning content to a different policy or policy section.  
Attachments:
Subject:
18.d. Policy GBEB-AR:  Communicable Diseases in Schools
Description:
Based on the revisions to OAR 581-022-2220 on health services, several policies  and AR's have been revised and may include deleting or rescinding, recording and/or reassigning some policy content to a new section or policy. 
Attachments:
Subject:
18.e. Policy IFCA-AR:  School Site Councils
Attachments:
Subject:
18.f. Policy JHCC-AR:  Communicable Diseases - Student (DELETE)
Description:
Based on the revisions to OAR 581-022-2220 on health services, several policies  and AR's have been revised and may include deleting or rescinding, recording and/or reassigning some policy content to a new section or policy.
Attachments:
Subject:
18.g. Policy KL/GBM-AR:  Public Complaint Procedure
Description:
Internal revisions. 
Attachments:
Subject:
19. Comments from the Audience about Agenda & Non Agenda Items
Description:
"A person speaking during the designated portion of the agenda for public comment may offer objective criticism of district operations and programs. The Board will not hear comments regarding any individual district staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Complaints for consideration of a legitimate complaint involving a staff member. A commendation involving a staff member should be sent to the superintendent, who will forward it to the employee, a supervisor and the Board."

The Board requests that a public comment add information or a perspective that has not already been mentioned previously, and that the patron refrains from repeating a similar point.

Public Comments: The Board will accept public comments for the July 25th, 2024 meeting. The Board is committed to the public comment process and will consider all public comment seriously.  Public Comments for virtual meetings will continue to follow School Board Policy BDDH - Public Participation in Board Meetings. 

Public Comment Options:

Sign-up to speak at the meeting:  A sign-up form will be available for those wishing to speak to the school board in person.  Comments will follow District Policy with up to 3 minutes allotted per person to speak.

To submit written comments:  Please send an email to publiccomments@nwasco.k12.or.us.   Deadline to submit written comments is Wednesday, July 24th, 2024 by 4:00 PM.  Public comments submitted after the deadline will be included in the next Regular School Board Meeting agenda. 

Sign-up to speak via Zoom Webinar: Please send an
email to publiccomments@nwasco.k12.or.us to receive the Zoom Webinar link and added to the speaker list. Comments will follow District Policy with up to 3 minutes allotted per person to speak. Deadline to request the Zoom Webinar link is Wednesday, July 24th, 2024 by 4:00 PM.

The Board sincerely appreciates your input, and thanks you for your participation.
Subject:
20. Adjourn the Regular School Board Meeting
 

Web Viewer