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Meeting Agenda
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1. Call to Order - Organizational Budget Committee Meeting - 6:30pm to 9:00pm
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2. Land Acknowledgement
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3. Approve Agenda
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4. Public Comment Procedure
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5. Welcome and Introductions
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6. Election/Appointment of Budget Committee Officers
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6.A. Elect Chair
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6.B. Elect Vice Chair
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6.C. Appoint Budget Committee Secretary - Maria Taylor
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7. Superintendent's Budget Message
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8. Parkrose School District Information
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8.A. Next Steps
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9. In-person Public Comment
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10. Budget Committee & Student School Board Representatives Discussion
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11. PFA President Comments
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12. OSEA President Comments
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13. Summary of Meeting
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14. Reading of Public Comments
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15. Action Items
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15.A. Accept or Reject Resolution Approving 2023-2024 Fiscal Year Budget in the aggregate amount of $70,874,187
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15.B. Accept or Reject Approving 2023-2024 Property Taxes, the levy taxes, at the rate of $4.8906 per $1,000 for the General Fund and $3,528,970 for 2019 Refunded Bond (replaced 2011A) & 2011B General Obligation Bond that includes both Principal and Interest
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16. Closing Announcements
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17. Upcoming Budget Meetings
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18. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | May 10, 2023 at 6:30 PM - Organizational Budget Committee Meeting | |
| Subject: |
1. Call to Order - Organizational Budget Committee Meeting - 6:30pm to 9:00pm
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| Presenter: |
Board Chair Elizabeth Durant
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| Subject: |
2. Land Acknowledgement
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| Presenter: |
Board Chair Elizabeth Durant
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Description:
Truth and acknowledgment are critical to building mutual respect and connection across differences. Please take a moment to consider the many legacies of violence, displacement, migration, and settlement that bring us together here today. The Parkrose Board of Education begins this effort by acknowledging that we are gathering on the ancestral and unceded lands of the Chinook, Multnomah, Kathlamet, Clackamas, Cowlitz, Tualatin, Kalapuya, Molalla and many other tribes who made their homes along the Columbia River in the Portland area. We pay respect to their elders past and present. We acknowledge them as the past, current and future caretakers of this land.
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| Subject: |
3. Approve Agenda
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| Presenter: |
Board Chair Elizabeth Durant
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| Subject: |
4. Public Comment Procedure
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| Presenter: |
Board Chair Elizabeth Durant
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Description:
Virtual - If you wish to submit a public comment before, or during this Board Meeting, please fill out this electronic public comment form before "Public Comments" on the agenda: https://forms.gle/5sUjRZjxJikqmqVg9
In-person - Please fill out an Intent-to-Speak card and hand it to the Board Secretary prior to "Public Comments" on the agenda. |
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| Subject: |
5. Welcome and Introductions
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| Presenter: |
Superintendent Michael Lopes Serrao
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Description:
Nine Budget Committee voting members: Danielle Walker, Jamie Dunphy, Abigail Steichen, Karen Sheley, Peter Anyanwu, Elizabeth Durant, Brenda Rivas, Eva-Jeanette Rawlins & Sonja McKenzie (board position #1 vacant) Budget Officer: Sharie Lewis Student School Board Representatives: Kennedy Phillips, Hunter Napa'a, Justin Santos & Beni Berhe |
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| Subject: |
6. Election/Appointment of Budget Committee Officers
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| Presenter: |
Board Chair Elizabeth Durant
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| Subject: |
6.A. Elect Chair
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| Presenter: |
Board Chair Elizabeth Durant
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Description:
(please note #13 below, Budget Chair briefly summarizes... or designates someone else & #14 reading public comments)
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| Subject: |
6.B. Elect Vice Chair
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| Presenter: |
Budget Committee Chair (takes over facilitation of the meeting)
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Description:
Script: Do I hear a nomination for the position of Vice Chair? (Pause for Nominations) ________________ nominated _________________ to Vice Chair of the Budget Committee. Is there a second? (pause for a nomination & note "discussion" should not happen until there has been a second) Seconded by ________________ Do I hear any discussion? (Pause for Discussion) Hearing no further (or no) discussion, all those in favor please signify by saying "I" (Pause for "I’s") #____ All those opposed say "Nay" (Pause for "Nays") #____ Any "abstentions" ? #____ The motion to Elect _________________ budget committee Vice Chair carried ___ to ____. (then say) the motion passes (or the motion fails) (votes are recorded #I’s to #Nay’s, votes will be 9 to 0 unless there are any "nays" or abstentions) |
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| Subject: |
6.C. Appoint Budget Committee Secretary - Maria Taylor
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| Presenter: |
Budget Committee Chair
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Description:
Script: Do I hear a nomination to appoint Maria Taylor budget committee secretary? (Pause for Nominations) ________________ nominated Maria Taylor to secretary of the Budget Committee. Is there a second? (pause for a nomination & note "discussion" should not happen until there has been a second) Seconded by ________________ Do I hear any discussion? (Pause for Discussion) Hearing no further (or no) discussion, all those in favor please signify by saying "I" (Pause for "I’s") #____ All those opposed say "Nay" (Pause for "Nays") #____ Any "abstentions" ? #____ The motion to appoint Maria Taylor budget committee secretary carried ___ to ____. (then say) the motion passes (or the motion fails) (votes are recorded #I’s to #Nay’s, votes will be 9 to 0 unless there are any "nays" or abstentions) |
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| Subject: |
7. Superintendent's Budget Message
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| Presenter: |
Superintendent Michael Lopes Serrao
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Description:
Script: I will now turn the meeting back over to Superintendent, Michael Lopes Serrao. (After his presentation, he will turn the meeting over to Sharie Lewis. If either of them stop for questions, we recommend you call on members and students in a rotation around the table so everyone gets a chance to comment or ask one question - repeat around the table until there are no more questions/comments - and/or depending on time and your observation of the group, just ask if anyone has a question.. once everyone is given the chance to ask a question ask for any followup questions... making sure to also call on those who haven't been heard from in a while) |
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| Subject: |
8. Parkrose School District Information
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| Presenter: |
Budget Officer Sharie Lewis
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Attachments:
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| Subject: |
8.A. Next Steps
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| Subject: |
9. In-person Public Comment
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Description:
Script: Nothing further? Okay Budget Committee Members, please note public comment is a time for us to hear from the public, in most cases the Superintendent will respond to the comments during the meeting or if it requires a little time to research he will follow up at our next budget meeting or via email. Audience Members, public comments are limited to 3 minutes and may offer objective criticism of school operations and programs but the Committee will not hear complaints concerning specific school personnel. For complaints against specific personnel please follow complaint policy KL found on the district webpage. Budget Secretary, do we have any requests for in-person public comment? (If yes call the individual to the table & ask the Vice Chair to keep time... after the 3 minutes, pause for the Superintendent or any clarifying questions from the Committee... after that thank them for their comments. ((This is not a time for Committee Members to dialog with the public)) |
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| Subject: |
10. Budget Committee & Student School Board Representatives Discussion
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| Presenter: |
Budget Committee Chair
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Description:
Script: At this time we will open up for committee member & student school board member discussion. (Repeat your method for questions/comments.)
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| Subject: |
11. PFA President Comments
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| Presenter: |
Zachary Melzer
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| Time: |
5 minutes
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Description:
Script: PFA President Melzer, do you have 5 minutes worth of comments to share with us tonight? Vice Chair, please watch the time. (Zach may arrive later than 6:30pm due to a rep meeting)
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| Subject: |
12. OSEA President Comments
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| Presenter: |
Richard Doyle
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| Time: |
5 minutes
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Description:
Script: Thank you Zachary Melzer. OSEA Doyle, do you have 5 minutes worth of comments to share with us tonight? Unfortunately, Rick was unable to attend this evening.
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| Subject: |
13. Summary of Meeting
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| Presenter: |
Budget Committee Chair
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Description:
Script: Moving on to a summary of the meeting. (Briefly summarize this evening’s presentation/discussions, or ask/designate another committee member to do so)
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14. Reading of Public Comments
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Description:
Script: Moving on now to written Public Comment (all members should have been emailed a link to the google form responses) We will now read them into the public record, remembering to skip any mentions of Parkrose personnel. We will be sure to state the individuals name, their relationship to district and their comment for the public record.
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| Subject: |
15. Action Items
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Description:
Thank you for those public comments. A few procedural notes: A majority of the constituted committee is required for passing an action item. Majority for a 10-member budget committee is 6. Therefore, if only 6 members are present, a unanimous vote is needed for passing an action.(policy DBEA) This Committee will need 6 "I" votes to pass an action item. (the vacancy of Board Member position 1 or any committee member absences will not change the 6 votes required to pass an item.) Additionally note: abstentions count as a nay vote. Committee members are welcome to refer to the District Equity Lens while considering your votes tonight. It was linked on the agenda and available in print on the front table. One last procedural note: Once we continue to action items, discussion is not allowed until a motion has been made and seconded. We may not have a discussion without a motion and a second, so speak up now if you have further questions/comments. (pause)
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Attachments:
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| Subject: |
15.A. Accept or Reject Resolution Approving 2023-2024 Fiscal Year Budget in the aggregate amount of $70,874,187
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Description:
Script: Do I hear a motion for (read motion aloud)? (Pause) A first from________________ Is there a second? Seconded by ________________ Do I hear any discussion? (Pause) Hearing no further (or no) discussion, all those in favor please signify by saying "I" (Pause for "I’s") #____ All those opposed say "Nay" (Pause for "Nays") #____ Any "abstentions" ? #____ The motion to (state whether "accept" or "reject") (re-read motion) (state "passes" or "fails") by a vote of ___ to ____. (votes are recorded #I’s to #Nay’s, votes will be 9 to 0 unless there are any "nays" or abstentions) |
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Attachments:
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| Subject: |
15.B. Accept or Reject Approving 2023-2024 Property Taxes, the levy taxes, at the rate of $4.8906 per $1,000 for the General Fund and $3,528,970 for 2019 Refunded Bond (replaced 2011A) & 2011B General Obligation Bond that includes both Principal and Interest
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Description:
Script: Do I hear a motion for (read motion aloud)? (Pause) A first from________________ Is there a second? Seconded by ________________ Do I hear any discussion? (Pause) Hearing no further (or no) discussion, all those in favor please signify by saying "I" (Pause for "I’s") #____ All those opposed say "Nay" (Pause for "Nays") #____ Any "abstentions" ? #____ The motion to (state whether "accept" or "reject") (re-read motion) (state "passes" or "fails") by a vote of ___ to ____. (votes are recorded #I’s to #Nay’s, votes will be 9 to 0 unless there are any "nays" or abstentions) |
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Attachments:
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| Subject: |
16. Closing Announcements
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| Presenter: |
Budget Committee Chair
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Description:
Script: Does the Superintendent or Committee Chair have any closing announcements?
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17. Upcoming Budget Meetings
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Description:
Script: (read aloud unless it's not relevant)
All Budget Meetings begin at 6:30pm in the Parkrose District Office boardroom. In-person attendance requested for Committee members*, virtual option available for the public: 5.24.23 Second Budget Committee Meeting 5.31.23 Optional Third Meeting 6.26.23 Budget Hearing (Board adopts Committee approved budget) *we can make accommodations due to illness, please notify us asap |
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18. Adjournment
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Description:
Script: This meeting of the Parkrose Budget Committee is adjourned at _____________
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Mission: We build a safe, creative community where our students can grow and have agency in their educational path by providing diverse learning opportunities, partnering with our wider community and building a foundation for life-long learning. If requested to do so at least 72 hours before a meeting held in public, the Board will make a reasonable effort to provide translation services. (Policy BD/BDA 12.13.21) Please call the Business Office at 503-408-2100. Zoom closed captioning provided for the hearing-impaired. Other appropriate auxiliary aids and services may be provided upon request and appropriate advance notice. The district prohibits discrimination and harassment on any basis protected by law, including but not limited to, an individual’s perceived or actual race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, marital status, age, mental or physical disability, pregnancy, familial status, economic status, or veterans’ status of any other persons with whom the individual associates. (AC 12.13.21) Persons having questions about civil rights, equal opportunity, and nondiscrimination should contact Julie Sams, Director of Student Services at julie_sams@parkrose.k12.or.us or 503-408-2118. BDDH - Public Comment at Board Meetings (12.13.21) BDDH-AR Public Comment at Board Meetings Procedure (12.13.21) |
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