Meeting Agenda
1. Call to Order and Roll Check 
2. Land Acknowledgment
3. Adoption of Agenda (At this time Board members are provided the opportunity to amend the Regular Session agenda.)
4. Consent Agenda (All items may be adopted by a single motion unless pulled for special consideration.)
4.A. Approval of Minutes
4.B. Board Policy Updates   
4.B.1) GBNAA/JHFF Suspected Sexual Conduct with Students and Reporting Requirements
4.B.2) EBC, EBCA, EBCB - Safety and Emergency Procedures
4.B.3) JGE Expulsion
4.B.4) Procurement: DJC Bidding Requirements - New Version and
DJC-AR Exemptions from Competitive Bidding and Special Procurements - New
4.B.5) JHCD and JHCD-AR Medications
4.C. Enrollment Report for April 2025
4.D. Personnel Report for March 2025
4.E. AEA Newly Hired MOA
4.F. High School Success Agreement 
5. School Presentation: Walker Elementary School  15 minutes 
6. Bond Report
6.A. Monthly Report March 2025
6.B. Safety & Security Upgrades Expenditure Report 
7. Recurring Reports
7.A. AHS Student Report
7.B. OSEA Report
7.C. AEA Report
8. Board Reports
9. Hear Public Comments (The Ashland School District Board of Directors reserves this time for individuals to relay comments in writing to the Board regarding topics, not on the printed agenda.) 
10. Student Board Representative Report
11. Superintendent Report
11.A. ACTION ITEM: Resolution Recognizing May 5-9, 2025, as Teacher Appreciation Week.
11.B. 2025-26 Budget Restructuring Plan (Phase II)
12. Finance Report
12.A. Finance Report for April 2025
13. Unfinished Business
13.A. ACTION ITEM: Integrated Application Plan (IAP) 
14. New Business
15. Announcements and Appointments  
15.A. The Budget Committee will hold Budget 101 Orientation on Wednesday, April 16, 2025 at 7:00 PM in the District Office Conference Room, 885 Siskiyou Blvd., Ashland, OR.
15.B. The Board will convene a Work Session on Thursday, April 24, 2025, at 7:00 pm via Zoom. 
15.C. The Budget Committee will hold it's first meeting on Wednesday, May 7, 2025 at 7:00 PM in the District Office Conference Room, 885 Siskiyou Blvd., Ashland, OR. 
15.D. The Board will hold its next Regular Session on Thursday, May 8, 2025, at 7:00 PM in the City Council Chamber, 1175 E. Main Street, Ashland, OR.
16. Adjourn
Agenda Item Details Reload Your Meeting
Meeting: April 10, 2025 at 7:00 PM - School Board Regular Session
Subject:
1. Call to Order and Roll Check 
Presenter:
Board Chair Rebecca Dyson
Subject:
2. Land Acknowledgment
Presenter:
Board Chair Rebecca Dyson
Description:
We acknowledge that the sacred land that we live and learn on today belongs to the Takelma, Shasta, Modoc, Klamath & Umpqua peoples. We honor and acknowledge the traditional owners of the land we now call the United States. We recognize the Native American peoples' continuing connection to land, place, waters, and community. We pay our respects to their cultures, country, and elders, past, present, and emerging.
Subject:
3. Adoption of Agenda (At this time Board members are provided the opportunity to amend the Regular Session agenda.)
Presenter:
Board Chair Rebecca Dyson
Description:
It is recommended that the Board adopt the agenda for April 10, 2025.
QUESTION: Should the Board adopt the April 10, 2025, Regular Session agenda as presented?
Subject:
4. Consent Agenda (All items may be adopted by a single motion unless pulled for special consideration.)
Presenter:
Board Chair Rebecca Dyson
Description:
It is recommended that the Board approve the consent agenda.
QUESTION: Should the Board approve the consent agenda for April 10, as presented?
Subject:
4.A. Approval of Minutes
Description:
Regular Session - February 13, 2025
Special Sessions - January 23, 2025 and February 27, 2025
Attachments:
Subject:
4.B. Board Policy Updates   
Presenter:
Superintendent Joseph Hattrick
Description:
These policies were reviewed by the board at the January 23 work session. Due to snow and the transition in the district office, they were delayed in making it to a regular session agenda. 

 
Subject:
4.B.1) GBNAA/JHFF Suspected Sexual Conduct with Students and Reporting Requirements
Description:
First Read
House Bill 4160 (2024) changed the definition of student: changing a student who left school or graduated from high school "within 90 days" to "within one calendar year", and is in effect as of July 1, 2024. This is the only significant change to the existing policy.
Attachments:
Subject:
4.B.2) EBC, EBCA, EBCB - Safety and Emergency Procedures
Description:
First Read: 
Delete old policies and adopt the recommended new ones. 
EBC Emergency Plan and First Aid - NEW
EBCA Safety Threats - NEW
EBCB Emergency Procedure Drills and Instruction - REVISED
EBC/EBCA (old) Emergency Procedures and Disaster Plans - DELETE
Attachments:
Subject:
4.B.3) JGE Expulsion
Description:
First Read 
JGE Expulsion 
Attachments:
Subject:
4.B.4) Procurement: DJC Bidding Requirements - New Version and
DJC-AR Exemptions from Competitive Bidding and Special Procurements - New
Description:
First Read 
OSBA recommends deleting existing policies: DJC - Bidding Requirements and DJCA - Personal Service Contracts and replacing them with a new version of DJC and the Administrative Regulation that describes related procedures.  The AR is optional. 
Attachments:
Subject:
4.B.5) JHCD and JHCD-AR Medications
Description:
First Read 
These are new versions of required policies reflecting recent changes in legislation. OSBA strongly recommends deleting old versions and adopting the new ones that are compliant with regulations.
Attachments:
Subject:
4.C. Enrollment Report for April 2025
Attachments:
Subject:
4.D. Personnel Report for March 2025
Attachments:
Subject:
4.E. AEA Newly Hired MOA
Attachments:
Subject:
4.F. High School Success Agreement 
Description:
Agreement to allow HSS funds to flow through Pinehurst School District to Ashland School District. 
Attachments:
Subject:
5. School Presentation: Walker Elementary School  15 minutes 
Presenter:
Walker Principal J'me Strowbridge
Description:
Principal J'me Strowbridge will give an update on activities at Walker Elementary. 
Attachments:
Subject:
6. Bond Report
Presenter:
Executive Director of Operations Steve Mitzel & HMK Project Manager Josh Whitaker
Subject:
6.A. Monthly Report March 2025
Description:
HMK Project Manager Josh Whitaker will review the monthly bond report for activities that occurred in March.
Attachments:
Subject:
6.B. Safety & Security Upgrades Expenditure Report 
Description:
Steve Mitzel, the Executive Director of Operations, will review the safety and security upgrades carried out at all the sites as part of the bond project.
Attachments:
Subject:
7. Recurring Reports
Subject:
7.A. AHS Student Report
Presenter:
AHS Co-Presidents Owen Taylor and Ella Robinson
Subject:
7.B. OSEA Report
Presenter:
OSEA Board Member James Johnson
Subject:
7.C. AEA Report
Presenter:
AEA Board Representative Alan Parowski
Subject:
8. Board Reports
Presenter:
Board Chair Rebecca Dyson
Description:
Board members will report on recent activities.
Subject:
9. Hear Public Comments (The Ashland School District Board of Directors reserves this time for individuals to relay comments in writing to the Board regarding topics, not on the printed agenda.) 
Presenter:
Board Chair Rebecca Dyson
Subject:
10. Student Board Representative Report
Presenter:
Student Board Reps Owen Taylor and Azaleah Davis Powell
Subject:
11. Superintendent Report
Presenter:
Superintendent Joseph Hattrick
Description:
The Superintendent will report on items of interest.
Out-of-state travel notifications: 
05/02/25-05/03/25 AMS Band to Fairfield, CA
05/06/25 AHS Softball to Mt. Shasta, CA 
 
Subject:
11.A. ACTION ITEM: Resolution Recognizing May 5-9, 2025, as Teacher Appreciation Week.
Attachments:
Subject:
11.B. 2025-26 Budget Restructuring Plan (Phase II)
Description:
Supt. Hattrick will present the proposed budgeting strategies for the 2025-26 budget. These strategies were developed through the collaborative work of the District's Cabinet and Lead Team. 
Attachments:
Subject:
12. Finance Report
Presenter:
Director of Business Services Sherry Ely
Description:
The Board will receive a report on the current financial condition of the district.
Subject:
12.A. Finance Report for April 2025
Attachments:
Subject:
13. Unfinished Business
Subject:
13.A. ACTION ITEM: Integrated Application Plan (IAP) 
Presenter:
Ericka Beck-Brattin
Description:
Presentation of the District's IAP for approval and submission. 
Attachments:
Subject:
14. New Business
Subject:
15. Announcements and Appointments  
Subject:
15.A. The Budget Committee will hold Budget 101 Orientation on Wednesday, April 16, 2025 at 7:00 PM in the District Office Conference Room, 885 Siskiyou Blvd., Ashland, OR.
Subject:
15.B. The Board will convene a Work Session on Thursday, April 24, 2025, at 7:00 pm via Zoom. 
Subject:
15.C. The Budget Committee will hold it's first meeting on Wednesday, May 7, 2025 at 7:00 PM in the District Office Conference Room, 885 Siskiyou Blvd., Ashland, OR. 
Subject:
15.D. The Board will hold its next Regular Session on Thursday, May 8, 2025, at 7:00 PM in the City Council Chamber, 1175 E. Main Street, Ashland, OR.
Subject:
16. Adjourn
Description:

ASHLAND BOARD OF EDUCATION GOALS FOR 2019-2025
A. Improve student achievement.
B. Recruit and retain high quality and diverse staff.
C. Create and maintain an environment that is welcoming, supportive and inclusive of all students and staff.

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