RELEVANT INFORMATION:  At this time, members of the public may sign-up to speak to the Governing Board to give input regarding topics that are not on the agenda and will be given a time limit to be determined by the Governing Board President.

RELEVANT INFORMATION:  The anti-substance abuse task force, MATForce, has designated April as "Substance Abuse Awareness Month."  Prescott Unified School District is an active member of the MATForce Steering Committee with Mr. Kevin Kapp representing the school district at meetings and activities.

MATForce's mission is to raise awareness of substance abuse among students, parents and community members in Yavapai County during April through a variety of methods.  Our Governing Board approving a proclamation will indicate the district's support for this important initiative.

RELEVANT INFORMATION:  This loss was caused by heavy rains that occurred in a storm this past February.  The total cost of repairs will be approximately $9,736.        

RELEVANT INFORMATION:  The request for Qualifications (RFQ) #10-06 for CM at Risk Services and Construction was initially approved at the Governing Board meeting on March 9, 2010.  The RFQ was mailed to eight firms, advertised in The Courier and also posted on the district's Purchasing webpage.  The mandatory pre-submittal conference was held on March 29, 2010, in the Governing Board Room at the District Office.  Representatives from 14 firms attended, and the following 11 firms responded and submitted Statements of Qualifications:

•     B's Contractors, LLC
•     Concord General Contracting
•     Core Construction
•     Haley Construction Company
•     Jokake Construction
•     Kinney Construction Services
•     MacMillan Construction Co.
•     NL Booth & Son, Inc.
•     Norquay Construction
•     SD Crane Builders, Inc.
•     Straightline Builders, Inc.

A committee consisting of the following evaluated the Statements of Qualifications:

•     Tom Bielecki, Contractor Representative
•     Jay Collier, Facilities Director
•     Michael Taylor, Architect
•     Jeanne Zander, Director of Purchasing/Internal Audit

Steve Campbell, the Governing Board member representative of the committee was unable to participate in the initial evaluation process due to prior commitments.  Totsy McCraley was unable to attend due to personal reasons and Renee Raskin withdrew from the committee due to other district commitments.  Therefore, the four remaining committee members carefully reviewed each proposal independently using a scoring method with a maximum point system of 100.  On April 9, 2010, the evaluations were totalled and a final score taking an average was determined as follows:

•     Core Construction                                    93.5
•     Concord General Contracting                90.25
•     NL Booth & Son, Inc.                                90.0
•     B's Contractors, LLC                                88.5
•     Haley Construction                                   86.5
•     Jokake Construction                                84.5
•     Kinney Construction Services                82.5
•     SD Crane Builders, Inc.                           79.5
•     Norquay Construction                              77.75
•     Straightline Builders, Inc.                        77.5
•     MacMillan Construction Co.                    76.0

The top five firms were invited to participate in the Discussion/Presentation phase held on April 12, 2010.  Steve Campbell was able to rejoin the committee in this evaluation process.  Totsy McCraley was unable to participate due to other commitments.  The evaluation criteria in RFQ #10-06 presented at the March 9, 2010, board meeting was used to independently score these five presentations.  The evaluations were totalled and a final scoring taking and average was determined as follows:

•     Core Construction                                    93.2
•     Concord General Contracting                90.4
•     Haley Construction Co.                            89.2
•     NL Booth & Son, Inc.                                86.8
•     B's Contractors, LLC                                79.6

The committee recommended the district enter into contract negotiations for the CM @ Risk Design Services phase.  The committee contacted the selected firm and the contract will be provided to the Governing Board at the April 20th Voting Session for your approval.

After the Design Services phase, the agreed upon Guaranteed Maximum Price (GMP) contract (Amendment #1 to the AIA Contract) will be brought back to the Governing Board for approval.

EXHIBITS:  Attached for review is supplemental material:  "Determination - Alternative Project Delivery Method."

RELEVANT INFORMATION:  Northpoint Expeditionary Learning Academy is leaving Prescott Unified School District and moving to independent charter school status beginning with the 2010-2011 school year.  Northpoint Academy wishes to lease the Dexter facility beginning June 14, 2010, for a period of three years.

A Lease Agreement has been formulated, reviewed by the County Attorney's Office, and is now presented to the Governing Board for consideration.

This Lease Agreement is viewed as very much a "win-win" arrangement between Northpoint Academy and Prescott Unified School District.

The Lease Agreement has been attached for review.

RELEVANT INFORMATION:  Please refer to the attached letter for more information regarding this trip such as cost, itinerary, etc.  Mr. Dan Bradstreet or Mrs. Totsy McCraley will be in attendance at the April 13th Governing Board meeting to answer any additional questions.

RELEVANT INFORMATION:  The Arizona School Boards Association recommends representation from Arizona school district's Governing Boards at their Annual Delegate Assembly.  The Delegate Assembly will be held on June 26, 2010.  The deadline for submitting the names for the delegates is June 17, 2010.   
 

RELEVANT INFORMATION:  The Arizona School Boards Association allows for local input from school boards by April 23, 2010.  The entire delegate assembly of ASBA reviews this input on June 26, 2010.  
  

RELEVANT INFORMATION:  Recent legislation has changed several dates and other details in Arizona Statute related to Open Enrollment of students.  Arizona School Boards Association has made these changes and recommended adoption of Governing Board Policy JFB as revised. This will be the first reading of the proposed policy with adoption to occur at the next board meeting.

Both the current policies and proposed policies are attached for review.

RELEVANT INFORMATION:  We have historically kept employees on the district's health insurance plan resigning or retiring at the end of their contract or agreement until August 31st following their separation from the district.  Remaining on the health insurance plan was at no cost to the employee.  Due to budgetary concerns, it is felt that employees resigning or retiring should be allowed to remain on the district's health insurance plan only until June 30th following their separation from the district.  Eligible employees may continue on the district's health insurance plan after June 30th but the employee is responsible for the cost.

In addition, the proposed policy prohibits an employee from remaining on the district's health insurance plan, even if the employee is eligible, if the employee is terminated from the district for cause.  It is felt that this benefit should not be available to an employee terminated from the district due to unprofessional conduct or other "for cause" reasons.

Copies of both the current and proposed policies have been attached for review.

RELEVANT INFORMATION:  Governing Board Policy BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board.  Governing Board members are asked to individually review these policies prior to the April 13th meeting where discussion will take place, and then again prior to the April 20th meeting where possible adoption could take place. 

These samples reflect changes to be made to existing policies due to legislative action.  The policies to be considered for adoption have been attached for review.

NOTE:  When reviewing Policy Advisory 367 regarding CBI- Evaluation of Superintendent, please use the second attachment and not the policy copy provided in the advisories.  There was an error made on that copy.

THE RESOLUTIONS INCLUDED IN THE CONSENT AGENDA HAVE BEEN POSTED IN ORDER TO WAIVE THE READING OF THE BODY OF THE RESOLUTIONS. Consider approving the Consent Agenda as presented.

RELEVANT INFORMATION: In accordance with School District Procurement Rules in the Arizona Administrative Code and pursuant to A.R.S. 15-213, a Request for Proposal was required because the district is expected to exceed the $33,689.00 allowable limit.

It is estimated that the district will spend approximately $85,000.00 for yearbooks during the 2009-10 fiscal year.         

A multiple award is advantageous and in the best interest of the school district to have more than one vendor for Yearbook Publishing Services.  It is recommended that Herff Jones, Jostens and Lifetouch be awarded this RFP for the 2010-2011 school year, being renewable annually up to an additional four (4) one-year contracts.

RELEVANT INFORMATION: School District Procurement Rules R7-2-1191 through R7-2-1195 provides the authority for cooperative purchasing.

Both the National Institute of Governmental Purchasing (NIGP) and ASBO International are founding co-sponsors of U.S. Communities. U.S. Communities contracts with Office Depot, AutoZone, and Tech Depot just to name a few.  The U.S. Communities vendors offer substantial discounts because of their nationwide purchasing volume.  They also have a Home Depot contract that offers a volume rebate program.

There is no cost to the district to become a member of U.S. Communities, no requirement to purchase from any vendor under contract, and no IGA renewal necessary.  Please see the attached Master Intergovernmental Cooperative Purchasing Agreement and brochure.

Our district is currently a member of several Purchasing Cooperatives such as State Contract, Mohave, The Cooperative Purchasing Network (TCPN) and the Strategic Alliance for Volume Expenditures (SAVE) that aid us and act as vital tools in our procurement process.

RELEVANT INFORMATION:  It has been recommended that school districts have their Governing Boards approve and submit the attached form regarding the snow days that occurred during the state of emergency in addition to letters that may have been submitted to ADE in order to not be penalized for those snow days.    

RELEVANT INFORMATION: A copy of the personnel report has been attached for review.

RELEVANT INFORMATION: Board policy requires acceptance by the Governing Board of all donations.

RELEVANT INFORMATION: Arizona Revised Statutes requires approval/ratification of all vouchers.

RELEVANT INFORMATION:

RELEVANT INFORMATION: Board policy requires approval of minutes.