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Meeting Agenda
1. Call to Order at 7:30 P.M.
2. Roll Call
3. Listening Session
4. Recommendation to add items to the agenda from Board members or School Administrators
5. Approval of Agenda
5.1. A motion was made by  ____________________, seconded by ____________________ to approve the agenda of the July 17, 2023 Regular Board Meeting as presented/amended.
6. Minutes
6.1. A motion was made by  ____________________, seconded by ____________________ to approve the minutes of the preceding regular meeting of June 19, 2023 .
7. Business Services
7.1. A motion was made by  ____________________, seconded by ____________________ to approve the payment of bills check #40389 through #40441for a total of $171,001.83 and Purchasing Card electronic payments dated June 6, 2023 and Electronic Funds Transfers as submitted.
7.2. Treasurer's Report
 
GREENBUSH-MIDDLE RIVER SCHOOLS
TREASURER'S REPORT FOR MONTH OF JUNE, 2023

Beginning B$alance                                       $152,167.54

Receipts                                                         $766,645.15

Expenditures                                                  $618,319.37

Ending Balance                                               $300,493.32        
7.3. Greenbush Middle River School District Budget to Actual Expenditure Report
8. Significant School Events and Communication:
9. Old Business
10. New Business:
10.1. Board Approval of Long Term Facility Maintenance (LTFM) Plan
11. Reports:
11.1. Superintendent
11.1.a. Vape Detectors
11.1.b. Bid Update
11.1.c. Negotiation(s) of employment Agreement with GMR-Education Association
11.1.d. Free Meals
11.2. Principal / Activities Director
11.2.a. Update
12. Adjournment
13. Communications
Agenda Item Details Reload Your Meeting
Meeting: July 17, 2023 at 7:30 PM - Regular Meeting
Subject:
1. Call to Order at 7:30 P.M.
Subject:
2. Roll Call
Subject:
3. Listening Session
Description:
All speakers are asked to complete the Listening Session Sign-in Form including as much detail as possible and including a printed / written copy of your presentation if one is available. This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Greenbush Middle River employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.

Each speaker will have five (5) minutes to speak: speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed.  Please begin your presentation by stating your name and topic only.
In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time today to attend this meeting and share your concerns and suggestions.
Subject:
4. Recommendation to add items to the agenda from Board members or School Administrators
Subject:
5. Approval of Agenda
Subject:
5.1. A motion was made by  ____________________, seconded by ____________________ to approve the agenda of the July 17, 2023 Regular Board Meeting as presented/amended.
Subject:
6. Minutes
Subject:
6.1. A motion was made by  ____________________, seconded by ____________________ to approve the minutes of the preceding regular meeting of June 19, 2023 .
Attachments:
Subject:
7. Business Services
Subject:
7.1. A motion was made by  ____________________, seconded by ____________________ to approve the payment of bills check #40389 through #40441for a total of $171,001.83 and Purchasing Card electronic payments dated June 6, 2023 and Electronic Funds Transfers as submitted.
Attachments:
Subject:
7.2. Treasurer's Report
 
GREENBUSH-MIDDLE RIVER SCHOOLS
TREASURER'S REPORT FOR MONTH OF JUNE, 2023

Beginning B$alance                                       $152,167.54

Receipts                                                         $766,645.15

Expenditures                                                  $618,319.37

Ending Balance                                               $300,493.32        
Subject:
7.3. Greenbush Middle River School District Budget to Actual Expenditure Report
Description:
01 General Fund
 -  02 Food Service
 -  04 Community Services
 -  07 Debt Redemption
 -  08 Scholarships
 -  09 Student Activities
   -  see attached
Attachments:
Subject:
8. Significant School Events and Communication:
Subject:
9. Old Business
Subject:
10. New Business:
Subject:
10.1. Board Approval of Long Term Facility Maintenance (LTFM) Plan
Description:
Description:  The 2015 Minnesota Legislature repealed sources of facilities revenue from statute(s) and replaced them with one enhanced revenue program called Long-Term Facilities Maintenance Revenue (LTFM revenue).  2015-2016 was the last year of the "old" Health & Safety revenue.   Effective 2016-2017 (FY 17) the Health & Safety Levy & Deferred Maintenance will be replaced with a Long Term Facilities Maintenance levy/state aid.

Long-term facilities maintenance revenue may be used for the following purposes:

1) deferred capital expenditures and maintenance projects necessary to prevent further erosion of facilities

2) increasing accessibility of school facilities, and

3) health and safety projects under Minnesota Statutes, section 123B.57, including health, safety and environmental management costs associated with implementing the district’s health and safety program.

Long-term facility maintenance revenue may NOT be used:

1) for construction of new facilities, remodeling of existing facilities or the purchase of portable classrooms

2) to finance a lease purchase agreement, installment purchase agreement or other deferred payments agreement

3) for energy-efficiency projects under Minnesota Statutes, section 123B.65, for a building or property or part of a building or property used for postsecondary instruction or administration or for a purpose unrelated to elementary and secondary education

4) for violence prevention and facility security, ergonomics, or emergency communication devices.

To qualify for Long-term Facilities Maintenance Revenue, school districts, cooperatives and intermediate districts must have a 10-year plan adopted by the school board and submitted to the Commissioner of Education.  Districts must submit evidence of school board approval for the ten-year plan by July 31st. 

A school district's priorities may change after the plan is approved.  Eligible projects may be rearranged or substituted in the plan without submitting a new plan mid-year if there is no change in revenue.

The GMR School District’s 10-year Long Term Facilities Maintenance (LTFM) plan indicated in the Exhibit for this Agenda items shows the LTFM revenue is based on a local levy of ~70% while the State Aid revenue portion is ~30%.
Attachments:
Subject:
11. Reports:
Subject:
11.1. Superintendent
Subject:
11.1.a. Vape Detectors
Subject:
11.1.b. Bid Update
Description:
An ad will be placed calling for milk bids which should be available for the August Board meeting.
Subject:
11.1.c. Negotiation(s) of employment Agreement with GMR-Education Association
Description:

Description:  As per the recent weekly virtual meeting with NWSC and MSBA,  the MN School Boards Association [MSBA] continues its recommendation to not commence employee negotiations until after MSBA provides school districts with "model" Agreement language.   As previously communicated, the Agreement with GMR-Education Association expired June 30, 2023.  
Current terms and conditions of employment remain inplace until a new Agreement is approved.
Subject:
11.1.d. Free Meals
Description:
The Minnesota Legislature has passed legislation to provide School Meals at no cost to students.
Subject:
11.2. Principal / Activities Director
Subject:
11.2.a. Update
Description:
 - Principal / AD Carpenter will be attending the ALICE Instructor Training in Mahnomen on August 1 and 2.

 - The schedule of fall athletics is nearly finished.
Subject:
12. Adjournment
Description:

Motion by__________________        Second by ____________________ to ADJOURN
Subject:
13. Communications
Description:
                
  • Regular April School Board Meeting - August 21, 2023 @ 7:30 p.m. in GMR School Library

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