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Meeting Agenda
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1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
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2. WELCOME TO GUESTS
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3. ELECTION OF OFFICERS
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3.A. President
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3.B. Vice-President
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3.C. Secretary
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3.D. Treasurer
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4. AGENDA APPROVAL
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5. ESTABLISH BOARD COMMITTEES
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6. SET PER DIEM AND MILEAGE RATE
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7. ADOPT REGULAR BOARD MEETING SCHEDULE
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8. APPROVE INVOICE ROTATION SCHEDULE
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9. DESIGNATION OF FUND DEPOSITORIES
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10. SIGNATURE AUTHORIZATIONS
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11. DELEGATION OF ELECTION DUTIES
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12. APPROVAL OF ANNUAL RETAINER CONTRACTS
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12.A. Law Firms
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12.B. Auditor
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12.C. Board relations consultant
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13. ANNUAL BUSINESS
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13.A. Approval of minutes
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13.B. Approval of invoices
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13.C. Financial report and budget adjustments
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13.D. Other
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14. PUBLIC PARTICIPATION
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15. UNFINISHED BUSINESS
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15.A. Board Committee Reports
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15.B. Ratify and approve filling the position of Secretary/Clerical employee (200 day) - ECE
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15.C. Ratify and approve filling the position of Family Service Coordinator with Health and Family & Community Partnership Component Responsibilities - ECE
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15.D. Other
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16. NEW BUSINESS
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16.A. Act on recommendation to fill the position of full-time Associate Classroom Coordinator - ECE
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16.B. Act on recommendation to fill the position of part-time Associate Classroom Coordinator - ECE
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16.C. Act on recommendation to fill the position of Secretarial/Clerical (260 day) - TE
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16.D. Act on employee resignation - ECE
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16.E. Act on recommendation to fill the position of full-time Head Start Lead Coordinator - ECE
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16.F. Request permission for Building & Site Committee to open, analyze and award competitive bids - TE
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16.G. Other
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17. INFORMATION AND COMMUNICATIONS
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17.A. Departmental Reports
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17.B. Superintendent's Report
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17.C. Other
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18. ADJOURN
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Agenda Item Details
Reload Your Meeting
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| Meeting: | July 25, 2018 at 5:00 PM - Organizational & Regular Meeting | |
| Subject: |
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
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| Subject: |
2. WELCOME TO GUESTS
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| Subject: |
3. ELECTION OF OFFICERS
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Description:
Nominations should be made for President, Vice-President, Secretary and Treasurer. The Superintendent will preside over the election. Due to the numerous signatures required at different times, the Secretary should be available frequently.
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Attachments:
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3.A. President
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3.B. Vice-President
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3.C. Secretary
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3.D. Treasurer
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4. AGENDA APPROVAL
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Description:
After the election of officers the agenda will be reviewed for additions or deletions.
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5. ESTABLISH BOARD COMMITTEES
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Description:
The proposed 2018-2019 committees are enclosed. This is based on the 2017-2018 committees. Committee members have the option of remaining on their current committees or opting to sign up for others. The President usually asks for volunteers to fill any vacant committee seats.
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Attachments:
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6. SET PER DIEM AND MILEAGE RATE
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Description:
Mileage has remained at .545 cents per mile to reflect the State and Federal rate effective January 1, 2018. Board action has allowed the district to reimburse at the current State and Federal rate and adjust accordingly if the rate should change. We are also requesting approval of the federal "Non-Standard" Per Diem Allowance for cities that exceed the standard rate, should travel there be required, utilizing the Federal website of www.gsa.gov.
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Attachments:
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7. ADOPT REGULAR BOARD MEETING SCHEDULE
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Description:
The calendar of board meetings occurring usually on the second Wednesday of each month is enclosed. Please note that the meetings begin at 5:00 p.m. The October meeting will be at 9:00 a.m. at Maple Creek Restaurant.
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8. APPROVE INVOICE ROTATION SCHEDULE
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Description:
The invoice rotation schedule is enclosed.
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Attachments:
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9. DESIGNATION OF FUND DEPOSITORIES
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Description:
First National Bank of Iron Mountain
JP Morgan Chase Bank The list of financial institutions is the usual depositories available for ISD funds. |
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10. SIGNATURE AUTHORIZATIONS
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Description:
Authorize Superintendent Warmuth to sign contracts, grants and financial transactions for the DIISD. Required co-signs will be by the board president or authorized designee.
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11. DELEGATION OF ELECTION DUTIES
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Description:
Election duties are handled by the Dickinson County Clerk as the ISD Election Coordinator. (This delegation of duty must be noted in the minutes.)
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12. APPROVAL OF ANNUAL RETAINER CONTRACTS
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12.A. Law Firms
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Description:
Thrun Law; Barbara Ruga & Associates of Clark Hill
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12.B. Auditor
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Description:
Anderson, Tackman & Company
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12.C. Board relations consultant
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Description:
MASB
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13. ANNUAL BUSINESS
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13.A. Approval of minutes
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Description:
Board action on June 13, 2018, Truth in Taxation & Regular Board Meeting minutes and executive session, and June 25, 2018, Special Board Meeting minutes.
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Attachments:
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13.B. Approval of invoices
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Description:
Bill Borga will review invoices. Invoices are on file in the business office. Board members are welcome to peruse invoices at any time. Please call Superintendent Warmuth.
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Attachments:
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13.C. Financial report and budget adjustments
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Description:
Customary and usual
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Attachments:
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13.D. Other
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14. PUBLIC PARTICIPATION
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15. UNFINISHED BUSINESS
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15.A. Board Committee Reports
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Description:
No committees have met at this time.
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15.B. Ratify and approve filling the position of Secretary/Clerical employee (200 day) - ECE
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Description:
We are requesting the board ratify and approve filling the position of Secretary/Clerical (200 day) with Jessica Tunnicliff at Step 2. Interviews were conducted by Casey, Maria and Jennifer and we recommend filling the position with Jessica.
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15.C. Ratify and approve filling the position of Family Service Coordinator with Health and Family & Community Partnership Component Responsibilities - ECE
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Description:
We are requesting the board ratify and approve filling the position of Family Service Coordinator with Health and Family & Community Partnership Component Responsibilities with Monica Dowdle. An interview group consisting of Casey, Tricia, Jennifer and Maria interviewed candidates. We recommend filling this position with internal candidate Monica Dowdle with longevity.
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15.D. Other
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16. NEW BUSINESS
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16.A. Act on recommendation to fill the position of full-time Associate Classroom Coordinator - ECE
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Description:
We are requesting the board approve the recommendation to fill the position of full-time Associate Classroom Coordinator with Emmie Mattson. Emmie is an internal candidate moving from a part-time position to full-time.
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16.B. Act on recommendation to fill the position of part-time Associate Classroom Coordinator - ECE
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Description:
We are requesting the board approve the recommendation to fill the position of part-time Associate Classroom Coordinator with Harmony Wedin at Step 2. The interview group consisted of Casey, Tricia, Maria and Jennifer.
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16.C. Act on recommendation to fill the position of Secretarial/Clerical (260 day) - TE
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Description:
We are requesting the board approve the recommendation to fill the position of full-year, full-time (260 day) Secretarial/Clerical employee with Sadie Chartier at Step 2 pending background checks. Interviews were held on June 26 and July 12 with the interview team consisting of Michael and Jennifer. Anticipated start date will be July 30.
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16.D. Act on employee resignation - ECE
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Description:
We have received the resignation of Veronica Nord, Head Start Associate Classroom Coordinator (Nordic Center). We recommend the board accept this resignation with regret.
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16.E. Act on recommendation to fill the position of full-time Head Start Lead Coordinator - ECE
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Description:
We are requesting the board approve the recommendation to fill the position of full-time Head Start Lead Coordinator with Katie Burby. This vacancy was created by the internal movement of Monica Dowdle. Katie is an internal candidate.
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16.F. Request permission for Building & Site Committee to open, analyze and award competitive bids - TE
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Description:
We are requesting permission for the Building & Site Committee to open, analyze and award the competitive bids for the Building Trades projects on behalf of the full board due to the timeliness required.
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16.G. Other
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17. INFORMATION AND COMMUNICATIONS
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17.A. Departmental Reports
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Description:
Does the board need any clarification at this time?
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Attachments:
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17.B. Superintendent's Report
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17.C. Other
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18. ADJOURN
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