Meeting Agenda
1. PUBLIC COMMENT
2. CALL TO ORDER BY TEMPORARY CHAIRPERSON
3. ROLL CALL OF ATTENDANCE
4. APPROVAL OF THE AGENDA
5. APPROVAL OF THE CONSENT AGENDA - See #17 for Consent Agenda Items
5.A. Approval of Donations/Grants Totaling $26,016.26
5.A.1. From an Anonymous Donor to Mahtomedi High School Girls' Softball Scoreboard - $24,980.00
5.A.2. From Mahtomedi Parent Teacher Organization (PTO) to Wildwood Elementary Gym Supplies - $576.65
5.A.3. From Mahtomedi Parent Teacher Organization (PTO) to Wildwood Elementary Art Supplies - $459.61
6. ORGANIZATIONAL MATTERS
6.A. Election of Chairperson
6.B. Election of Clerk/Vice Chair
6.C. Election of Treasurer
6.D. Salaries of Board Members and Officers (Review of Policy 202.1-School Board Compensation)
6.E. Consideration of Board Member Appointments for 2018
7. PRESENTATIONS/RECOGNITION
7.A. Student/Staff/Community Recognition
7.A.1. White Bear Lake- Mahtomedi Rotary Club Academic Achiever
7.A.2. Recycling/ Organics Supporters - Custodial Staff and Passages Program Students
7.B. O.H. Anderson Update - Equity and Innovation
8. REPORT FROM STUDENT REPRESENTATIVE
8.A. Emma Shores, Student Representative
9. APPROVAL OF MINUTES
9.A. December 7, 2017 - Study Session
9.B. December 14, 2017 - Regular Meeting
10. DISCUSSION/INFORMATION ITEMS
10.A. Calendar of Events
10.B. 2018-2019 Preliminary Budget Forecast
10.C. 2018-2019 Enrollment Projections
11. ACTION ITEMS
11.A. Approval of Operating Practices
11.B. Approval of Policies
11.B.1. Policy 509 - Enrollment of Nonresident Students
11.B.2. Policy 614 - School District Testing  Plan and Procedure
11.B.3. Policy 620 - Credit for Learning
11.B.4. Policy 721 - Uniform Grant Guidance Regarding Federal Revenue Sources
11.B.5. Policy 805 - Waste Reduction and Recycling
11.B.6. Policy 903 - Visitors to School District Property and Facilities
11.C. Approval of the 2019-2020 School District Calendar
12. SCHOOL BOARD COMMITTEE REPORTS
12.A. Association of Metropolitan School Districts (AMSD) Board
12.B. Mahtomedi Area Educational Foundation (MAEF)
12.C. Minnesota School Boards Association (MSBA) Legislative Liaison
12.D. Northeast Metro 916 Board
12.E. Other Items/Reports
13. SUPERINTENDENT'S REPORT - Retirement Announcement
14. CLOSE MEETING
14.A. Discussion of labor negotiations strategies or developments in closed session, pursuant to Minn. Stat. § 13D.03 - Teacher Contract Negotiations
14.B. Discussion of Personnel Matter Pursuant to Minnesota Statute 13D.05, subd. 3(a) - Superintendent Retirement
15. OPEN MEETING
16. ADJOURNMENT
17. CONSENT AGENDA ITEMS (Items Approved Under #4)
17.A. Approval of Treasurer's Report
17.B. Approval to Pay Bills
17.B.1. Check Register 02 - Check No. 397472 to 397762 and 80009093 to 80009190
17.B.2. Check Register 05 - Check No. 50000499 to 50000501
17.C. Approval of Wire Transfer Transactions
17.D. Personnel
17.D.1. Approval of Contracts and Work Agreements
17.D.1.a. Janell Metcalf - Special Education Paraprofessional (LTS) - Wildwood Elementary (3/1/2018-6/7/2018)
17.D.1.b. Ai My Moen - Special Education Paraprofessional - Wildwood Elementary (12/20/2017)
17.D.1.c. Maribel Serrato - Lunch/ Recess Paraprofessional - O.H. Anderson Elementary (12/18/2017)
17.D.1.d. Karen Swanson - Parent Educator - Mahtomedi Community Education (1/4/2018)
17.D.1.e. Andria Warner - Third Grade Teacher (LTS) - Wildwood Elementary (1/23/2018-3/9/2018)
17.D.2. Approval of Resignations/Retirements/Terminations
17.D.2.a. Mark Larson - Superintendent -  District Office (6-30-2018)
17.E. Selection of Official School Publication: White Bear Press
17.F. Selection of Official School District Depositories: Associated Bank Corp, MN Trust, PMA Financial Network Inc., U. S. Bank of St. Paul, U. S. Bank of White Bear Lake, and designated depositories of the Minnesota School District Liquid Asset Fund
17.G. Designation of Legal Counsel: Larkin Hoffman; Ratwik, Roszak, and Maloney; and others as needed
17.H. Designation of Financial Advisor: Springsted, Inc.
17.I. Approval of Resolution Providing Limited Authorization for Superintendent and Business Manager to Sign Contracts
17.J. Approval of Resolution Relating to Authorization and Use of Facsimile Signatures by School District Officers
17.K. Authorization to Approve and Pay Vendors before School Board Meetings and Use Wire Transfers
Agenda Item Details Reload Your Meeting
Meeting: January 4, 2018 at 7:00 PM - Regular
Subject:
1. PUBLIC COMMENT
Subject:
2. CALL TO ORDER BY TEMPORARY CHAIRPERSON
Subject:
3. ROLL CALL OF ATTENDANCE
Subject:
4. APPROVAL OF THE AGENDA
Subject:
5. APPROVAL OF THE CONSENT AGENDA - See #17 for Consent Agenda Items
Subject:
5.A. Approval of Donations/Grants Totaling $26,016.26
Subject:
5.A.1. From an Anonymous Donor to Mahtomedi High School Girls' Softball Scoreboard - $24,980.00
Subject:
5.A.2. From Mahtomedi Parent Teacher Organization (PTO) to Wildwood Elementary Gym Supplies - $576.65
Subject:
5.A.3. From Mahtomedi Parent Teacher Organization (PTO) to Wildwood Elementary Art Supplies - $459.61
Subject:
6. ORGANIZATIONAL MATTERS
Attachments:
Subject:
6.A. Election of Chairperson
Subject:
6.B. Election of Clerk/Vice Chair
Subject:
6.C. Election of Treasurer
Subject:
6.D. Salaries of Board Members and Officers (Review of Policy 202.1-School Board Compensation)
Attachments:
Subject:
6.E. Consideration of Board Member Appointments for 2018
Attachments:
Subject:
7. PRESENTATIONS/RECOGNITION
Subject:
7.A. Student/Staff/Community Recognition
Subject:
7.A.1. White Bear Lake- Mahtomedi Rotary Club Academic Achiever
Presenter:
Kirsten Bouwens
Subject:
7.A.2. Recycling/ Organics Supporters - Custodial Staff and Passages Program Students
Presenter:
Julie Osterbauer
Subject:
7.B. O.H. Anderson Update - Equity and Innovation
Presenter:
Kirsten Bouwens
Attachments:
Subject:
8. REPORT FROM STUDENT REPRESENTATIVE
Subject:
8.A. Emma Shores, Student Representative
Subject:
9. APPROVAL OF MINUTES
Subject:
9.A. December 7, 2017 - Study Session
Attachments:
Subject:
9.B. December 14, 2017 - Regular Meeting
Attachments:
Subject:
10. DISCUSSION/INFORMATION ITEMS
Subject:
10.A. Calendar of Events
Presenter:
Mark Larson
Attachments:
Subject:
10.B. 2018-2019 Preliminary Budget Forecast
Presenter:
Bill Menozzi
Attachments:
Subject:
10.C. 2018-2019 Enrollment Projections
Presenter:
Bill Menozzi
Attachments:
Subject:
11. ACTION ITEMS
Subject:
11.A. Approval of Operating Practices
Presenter:
Mark Larson
Attachments:
Subject:
11.B. Approval of Policies
Presenter:
Mark Larson
Attachments:
Subject:
11.B.1. Policy 509 - Enrollment of Nonresident Students
Attachments:
Subject:
11.B.2. Policy 614 - School District Testing  Plan and Procedure
Attachments:
Subject:
11.B.3. Policy 620 - Credit for Learning
Attachments:
Subject:
11.B.4. Policy 721 - Uniform Grant Guidance Regarding Federal Revenue Sources
Attachments:
Subject:
11.B.5. Policy 805 - Waste Reduction and Recycling
Attachments:
Subject:
11.B.6. Policy 903 - Visitors to School District Property and Facilities
Attachments:
Subject:
11.C. Approval of the 2019-2020 School District Calendar
Presenter:
Mark Larson
Attachments:
Subject:
12. SCHOOL BOARD COMMITTEE REPORTS
Subject:
12.A. Association of Metropolitan School Districts (AMSD) Board
Presenter:
Mike Chevalier
Subject:
12.B. Mahtomedi Area Educational Foundation (MAEF)
Presenter:
Julie McGraw
Subject:
12.C. Minnesota School Boards Association (MSBA) Legislative Liaison
Presenter:
Kevin Donovan
Subject:
12.D. Northeast Metro 916 Board
Presenter:
Judy Schwartz
Subject:
12.E. Other Items/Reports
Subject:
13. SUPERINTENDENT'S REPORT - Retirement Announcement
Presenter:
Mark Larson
Subject:
14. CLOSE MEETING
Subject:
14.A. Discussion of labor negotiations strategies or developments in closed session, pursuant to Minn. Stat. § 13D.03 - Teacher Contract Negotiations
Subject:
14.B. Discussion of Personnel Matter Pursuant to Minnesota Statute 13D.05, subd. 3(a) - Superintendent Retirement
Subject:
15. OPEN MEETING
Subject:
16. ADJOURNMENT
Subject:
17. CONSENT AGENDA ITEMS (Items Approved Under #4)
Subject:
17.A. Approval of Treasurer's Report
Subject:
17.B. Approval to Pay Bills
Subject:
17.B.1. Check Register 02 - Check No. 397472 to 397762 and 80009093 to 80009190
Subject:
17.B.2. Check Register 05 - Check No. 50000499 to 50000501
Subject:
17.C. Approval of Wire Transfer Transactions
Subject:
17.D. Personnel
Subject:
17.D.1. Approval of Contracts and Work Agreements
Subject:
17.D.1.a. Janell Metcalf - Special Education Paraprofessional (LTS) - Wildwood Elementary (3/1/2018-6/7/2018)
Subject:
17.D.1.b. Ai My Moen - Special Education Paraprofessional - Wildwood Elementary (12/20/2017)
Subject:
17.D.1.c. Maribel Serrato - Lunch/ Recess Paraprofessional - O.H. Anderson Elementary (12/18/2017)
Subject:
17.D.1.d. Karen Swanson - Parent Educator - Mahtomedi Community Education (1/4/2018)
Subject:
17.D.1.e. Andria Warner - Third Grade Teacher (LTS) - Wildwood Elementary (1/23/2018-3/9/2018)
Subject:
17.D.2. Approval of Resignations/Retirements/Terminations
Subject:
17.D.2.a. Mark Larson - Superintendent -  District Office (6-30-2018)
Subject:
17.E. Selection of Official School Publication: White Bear Press
Attachments:
Subject:
17.F. Selection of Official School District Depositories: Associated Bank Corp, MN Trust, PMA Financial Network Inc., U. S. Bank of St. Paul, U. S. Bank of White Bear Lake, and designated depositories of the Minnesota School District Liquid Asset Fund
Subject:
17.G. Designation of Legal Counsel: Larkin Hoffman; Ratwik, Roszak, and Maloney; and others as needed
Subject:
17.H. Designation of Financial Advisor: Springsted, Inc.
Subject:
17.I. Approval of Resolution Providing Limited Authorization for Superintendent and Business Manager to Sign Contracts
Attachments:
Subject:
17.J. Approval of Resolution Relating to Authorization and Use of Facsimile Signatures by School District Officers
Attachments:
Subject:
17.K. Authorization to Approve and Pay Vendors before School Board Meetings and Use Wire Transfers

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