Meeting Agenda
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1. CALL TO ORDER BY TEMPORARY CHAIRPERSON
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2. ROLL CALL OF ATTENDANCE
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3. APPROVAL OF THE AGENDA
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4. APPROVAL OF THE CONSENT AGENDA - See #15 for Consent Agenda Items
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4.A. Approval of Donations/Grants Totaling $44,970.93
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4.A.1. From Lakeshore Family Dentistry PA to Mahtomedi High School Theater Department - $250.00
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4.A.2. From American Legion Post 507 to Mahtomedi Area Community Education Adult Senior Program - $1,000.00
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4.A.3. From S.E. Weddell to Mahtomedi Area Community Education Adult Senior Program - $25.00
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4.A.4. From Mahtomedi Parent Teacher Organization to O.H. Anderson Elementary Office Supplies - $153.31
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4.A.5. From Nathan and Kristen Lucius to Mahtomedi Area Community Education School Readiness Program - $25.00
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4.A.6. From Kimberly and Joseph Yoch to Mahtomedi Area Community Education School Readiness Program - $12.00
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4.A.7. From John and Kelsey Lavalle to Mahtomedi Area Community Education School Readiness Program - $10.00
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4.A.8. From E. Jane and Burnett Sullivan to Mahtomedi Area Community Education School Readiness Program - $10.00
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4.A.9. From Neil and Nancy Veenis to Mahtomedi Area Community Education School Readiness Program - $25.00
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4.A.10. From Anonymous to Mahtomedi Area Community Education Senior Center - $100.00
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4.A.11. From Mahtomedi Parent Teacher Organization to Wildwood Elementary Art Activity Fund - $1,245.97
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4.A.12. From Mahtomedi Area Educational Foundation to Mahtomedi High School Engineering Program (Fund a Need) - $250.00
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4.A.13. From Mahtomedi Area Educational Foundation to Mahtomedi High School Engineering Program - $1,000.93
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4.A.14. From Marlene and Michele McKeown - Memorial for Jim McKeown to Wildwood Elementary Natural Playground, Chromebooks and Teacher/Student Supplies - $40,000.00
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4.A.15. From Boston Scientific Employee Giving Program to Mahtomedi High School Theater Department - $150.00
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4.A.16. From Mahtomedi Parent Teacher Organization to O.H. Anderson Elementary Office Supplies - $669.70
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4.A.17. From Mahtomedi Parent Teacher Organization to O.H. Anderson Elementary Office Supplies - $44.02
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5. ORGANIZATIONAL MATTERS
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5.A. Election of Chairperson
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5.B. Election of Clerk/Vice Chair
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5.C. Election of Treasurer
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5.D. Salaries of Board Members and Officers (Review of Policy 202.1-School Board Compensation)
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5.E. Consideration of Board Member Appointments for 2016
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6. PRESENTATIONS/RECOGNITION
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6.A. Student/Staff/Community Recognition
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6.A.1. Volunteer Recognition
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6.A.1.a. Passage of the Operating Levy Volunteers
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6.A.1.b. Open Enrollment Task Force Volunteers
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6.A.1.c. Strategic Planning Committee Volunteers
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6.A.1.d. District Finance Committee Volunteers
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6.B. Family and Consumer Science Update
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6.C. New College in the Schools Class
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6.D. New American Sign Language Class
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7. PUBLIC COMMENT
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8. REPORT FROM STUDENT REPRESENTATIVE
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8.A. Acadia Hegedus, Student Representative
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9. APPROVAL OF MINUTES
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9.A. December 10, 2015 - Regular Meeting
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10. DISCUSSION/INFORMATION ITEMS
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10.A. Calendar of Events
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11. ACTION ITEMS
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11.A. Approval of Operating Practices
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11.B. Approval of Policies
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11.B.1. Policy 701 - Establishment and Adoption of School District Budget
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11.B.2. Policy 701.1 - Modification of School District Budget
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11.B.3. Policy 702 - Accounting
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11.B.4. Policy 703 - Annual Audit
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11.B.5. Policy 704 - Development and Maintenance of an Inventory of Fixed Assets and a Fixed Asset Accounting System
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11.B.6. Policy 705 - Investments
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11.B.7. Policy 707 - Transportation of Public School Students
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11.B.8. Policy 708 - Transportation of Nonpublic School Students
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11.B.9. Policy 709 - Student Transportation Safety Policy
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11.B.10. Policy 710 - Extracurricular Transportation
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11.B.11. Policy 711 - Video Recording on School Buses
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11.B.12. Policy 712 - Video Surveillance Other Than on Buses
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11.B.13. Policy 713 - Student Activity Accounting
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11.B.14. Policy 720 - Vending Machines
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11.B.15. Policy 799 - Purchase of and Payment for Goods and Services
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11.B.16. Policy 801 - Equal Access to School Facilities for Secondary Students
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11.B.17. Policy 807 - Health and Safety Program
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11.B.18. Policy 898 - Vandalism
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11.B.19. Policy 899 - Closing of Schools
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11.B.20. Policy 902 - Use of School Facilities
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11.B.21. Policy 904 - Distribution of Materials on School District Property by Non-School Persons
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11.B.22. Policy 904 - Procedures
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11.B.23. Policy 905 - Advertising
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11.B.24. Policy 906 - Community Notification of Predatory Offenders
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11.B.25. Policy 920 - Advisory Committees Involving Citizens
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11.C. 2015-2016 School Calendar Revision
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12. SCHOOL BOARD COMMITTEE REPORTS
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12.A. Association of Metropolitan School Districts (AMSD) Board
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12.B. Integration District: Educational Equity Alliance (EEA)
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12.C. Minnesota School Boards Association (MSBA) Legislative Liaison
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12.D. Northeast Metro 916 Board
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12.E. Other Items/Reports
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12.E.1. Facilities Committee Meeting
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13. SUPERINTENDENT'S REPORT
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14. ADJOURNMENT
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15. CONSENT AGENDA ITEMS (Items Approved Under #4)
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15.A. Approval of Treasurer's Report
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15.B. Approval to Pay Bills
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15.B.1. Check Register 02 - Check No. 389985 to 390353 and 80006729 to 80006851
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15.B.2. Check Register 05 - Check No. 50000345 to 50000352
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15.C. Approval of Wire Transfer Transactions
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15.D. Approval of Donations/Grants Totaling $44,970.93
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15.E. Selection of Official School Publication: White Bear Press
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15.F. Selection of Official School District Depositories: Associated Bank Corp, MN Trust, PMA Financial Network Inc., U. S. Bank of St. Paul, U. S. Bank of White Bear Lake, and designated depositories of the Minnesota School District Liquid Asset Fund
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15.G. Designation of Legal Counsel: Karen Kepple at Northeast Metro 916; Larkin Hoffman; Ratwik, Roszak, and Maloney; and others as needed
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15.H. Designation of Financial Advisor: Springsted, Inc.
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15.I. Approval of Resolution Providing Limited Authorization for Superintendent and Business Manager to Sign Contracts
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15.J. Approval of Resolution Relating to Authorization and Use of Facsimile Signatures by School District Officers
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15.K. Authorization to Approve and Pay Vendors before School Board Meetings and Use Wire Transfers
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15.L. Approval of the Revised 2016 School Board Meeting Schedule
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15.M. Personnel
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15.M.1. Approval of Contracts and Work Agreements
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15.M.1.a. Robert Plombon - Accounting Supervisor - District Office (12/28/2015)
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15.M.2. Approval of Resignations/Retirements/Terminations
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15.M.2.a. Mark Scherer - Paraprofessional - Wildwood Elementary (12-23-2015)
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Agenda Item Details
Reload Your Meeting
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Meeting: | January 7, 2016 at 7:00 PM - Regular | |
Subject: |
1. CALL TO ORDER BY TEMPORARY CHAIRPERSON
|
|
Subject: |
2. ROLL CALL OF ATTENDANCE
|
|
Subject: |
3. APPROVAL OF THE AGENDA
|
|
Subject: |
4. APPROVAL OF THE CONSENT AGENDA - See #15 for Consent Agenda Items
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|
Subject: |
4.A. Approval of Donations/Grants Totaling $44,970.93
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Description:
All donations and
grants are greatly appreciated. The use of these funds will be to
further the mission of the school district and are used towards the
wishes of the donor.
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Attachments:
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Subject: |
4.A.1. From Lakeshore Family Dentistry PA to Mahtomedi High School Theater Department - $250.00
|
|
Subject: |
4.A.2. From American Legion Post 507 to Mahtomedi Area Community Education Adult Senior Program - $1,000.00
|
|
Subject: |
4.A.3. From S.E. Weddell to Mahtomedi Area Community Education Adult Senior Program - $25.00
|
|
Subject: |
4.A.4. From Mahtomedi Parent Teacher Organization to O.H. Anderson Elementary Office Supplies - $153.31
|
|
Subject: |
4.A.5. From Nathan and Kristen Lucius to Mahtomedi Area Community Education School Readiness Program - $25.00
|
|
Subject: |
4.A.6. From Kimberly and Joseph Yoch to Mahtomedi Area Community Education School Readiness Program - $12.00
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|
Subject: |
4.A.7. From John and Kelsey Lavalle to Mahtomedi Area Community Education School Readiness Program - $10.00
|
|
Subject: |
4.A.8. From E. Jane and Burnett Sullivan to Mahtomedi Area Community Education School Readiness Program - $10.00
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|
Subject: |
4.A.9. From Neil and Nancy Veenis to Mahtomedi Area Community Education School Readiness Program - $25.00
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|
Subject: |
4.A.10. From Anonymous to Mahtomedi Area Community Education Senior Center - $100.00
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|
Subject: |
4.A.11. From Mahtomedi Parent Teacher Organization to Wildwood Elementary Art Activity Fund - $1,245.97
|
|
Subject: |
4.A.12. From Mahtomedi Area Educational Foundation to Mahtomedi High School Engineering Program (Fund a Need) - $250.00
|
|
Subject: |
4.A.13. From Mahtomedi Area Educational Foundation to Mahtomedi High School Engineering Program - $1,000.93
|
|
Subject: |
4.A.14. From Marlene and Michele McKeown - Memorial for Jim McKeown to Wildwood Elementary Natural Playground, Chromebooks and Teacher/Student Supplies - $40,000.00
|
|
Subject: |
4.A.15. From Boston Scientific Employee Giving Program to Mahtomedi High School Theater Department - $150.00
|
|
Subject: |
4.A.16. From Mahtomedi Parent Teacher Organization to O.H. Anderson Elementary Office Supplies - $669.70
|
|
Subject: |
4.A.17. From Mahtomedi Parent Teacher Organization to O.H. Anderson Elementary Office Supplies - $44.02
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|
Subject: |
5. ORGANIZATIONAL MATTERS
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|
Attachments:
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Subject: |
5.A. Election of Chairperson
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|
Subject: |
5.B. Election of Clerk/Vice Chair
|
|
Subject: |
5.C. Election of Treasurer
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|
Subject: |
5.D. Salaries of Board Members and Officers (Review of Policy 202.1-School Board Compensation)
|
|
Attachments:
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||
Subject: |
5.E. Consideration of Board Member Appointments for 2016
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|
Attachments:
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||
Subject: |
6. PRESENTATIONS/RECOGNITION
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|
Subject: |
6.A. Student/Staff/Community Recognition
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|
Subject: |
6.A.1. Volunteer Recognition
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Presenter: |
Mark Larson
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Subject: |
6.A.1.a. Passage of the Operating Levy Volunteers
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|
Subject: |
6.A.1.b. Open Enrollment Task Force Volunteers
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|
Subject: |
6.A.1.c. Strategic Planning Committee Volunteers
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|
Subject: |
6.A.1.d. District Finance Committee Volunteers
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Subject: |
6.B. Family and Consumer Science Update
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Presenter: |
Lynne Viker and Becky Anderson
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Subject: |
6.C. New College in the Schools Class
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Presenter: |
Lynne Viker and Beth Rehfuss
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Subject: |
6.D. New American Sign Language Class
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Presenter: |
Lynne Viker and Tiffany Moore
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Attachments:
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Subject: |
7. PUBLIC COMMENT
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Description:
Visitors attending the meeting who wish to address the school board on any issue that is on the agenda may do so at this time. Please refer to the last page for the procedure that has been established for public comments.
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Subject: |
8. REPORT FROM STUDENT REPRESENTATIVE
|
|
Subject: |
8.A. Acadia Hegedus, Student Representative
|
|
Subject: |
9. APPROVAL OF MINUTES
|
|
Subject: |
9.A. December 10, 2015 - Regular Meeting
|
|
Attachments:
|
||
Subject: |
10. DISCUSSION/INFORMATION ITEMS
|
|
Subject: |
10.A. Calendar of Events
|
|
Presenter: |
Judy Schwartz
|
|
Attachments:
|
||
Subject: |
11. ACTION ITEMS
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|
Subject: |
11.A. Approval of Operating Practices
|
|
Presenter: |
Mark Larson
|
|
Attachments:
|
||
Subject: |
11.B. Approval of Policies
|
|
Presenter: |
Mark Larson
|
|
Attachments:
|
||
Subject: |
11.B.1. Policy 701 - Establishment and Adoption of School District Budget
|
|
Attachments:
|
||
Subject: |
11.B.2. Policy 701.1 - Modification of School District Budget
|
|
Attachments:
|
||
Subject: |
11.B.3. Policy 702 - Accounting
|
|
Attachments:
|
||
Subject: |
11.B.4. Policy 703 - Annual Audit
|
|
Attachments:
|
||
Subject: |
11.B.5. Policy 704 - Development and Maintenance of an Inventory of Fixed Assets and a Fixed Asset Accounting System
|
|
Attachments:
|
||
Subject: |
11.B.6. Policy 705 - Investments
|
|
Attachments:
|
||
Subject: |
11.B.7. Policy 707 - Transportation of Public School Students
|
|
Attachments:
|
||
Subject: |
11.B.8. Policy 708 - Transportation of Nonpublic School Students
|
|
Attachments:
|
||
Subject: |
11.B.9. Policy 709 - Student Transportation Safety Policy
|
|
Attachments:
|
||
Subject: |
11.B.10. Policy 710 - Extracurricular Transportation
|
|
Attachments:
|
||
Subject: |
11.B.11. Policy 711 - Video Recording on School Buses
|
|
Attachments:
|
||
Subject: |
11.B.12. Policy 712 - Video Surveillance Other Than on Buses
|
|
Attachments:
|
||
Subject: |
11.B.13. Policy 713 - Student Activity Accounting
|
|
Attachments:
|
||
Subject: |
11.B.14. Policy 720 - Vending Machines
|
|
Attachments:
|
||
Subject: |
11.B.15. Policy 799 - Purchase of and Payment for Goods and Services
|
|
Attachments:
|
||
Subject: |
11.B.16. Policy 801 - Equal Access to School Facilities for Secondary Students
|
|
Attachments:
|
||
Subject: |
11.B.17. Policy 807 - Health and Safety Program
|
|
Attachments:
|
||
Subject: |
11.B.18. Policy 898 - Vandalism
|
|
Attachments:
|
||
Subject: |
11.B.19. Policy 899 - Closing of Schools
|
|
Attachments:
|
||
Subject: |
11.B.20. Policy 902 - Use of School Facilities
|
|
Attachments:
|
||
Subject: |
11.B.21. Policy 904 - Distribution of Materials on School District Property by Non-School Persons
|
|
Attachments:
|
||
Subject: |
11.B.22. Policy 904 - Procedures
|
|
Subject: |
11.B.23. Policy 905 - Advertising
|
|
Attachments:
|
||
Subject: |
11.B.24. Policy 906 - Community Notification of Predatory Offenders
|
|
Attachments:
|
||
Subject: |
11.B.25. Policy 920 - Advisory Committees Involving Citizens
|
|
Attachments:
|
||
Subject: |
11.C. 2015-2016 School Calendar Revision
|
|
Presenter: |
Mark Larson
|
|
Attachments:
|
||
Subject: |
12. SCHOOL BOARD COMMITTEE REPORTS
|
|
Subject: |
12.A. Association of Metropolitan School Districts (AMSD) Board
|
|
Presenter: |
Mike Chevalier
|
|
Subject: |
12.B. Integration District: Educational Equity Alliance (EEA)
|
|
Presenter: |
Mary Jo Deters
|
|
Subject: |
12.C. Minnesota School Boards Association (MSBA) Legislative Liaison
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|
Presenter: |
Kevin Donovan
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|
Subject: |
12.D. Northeast Metro 916 Board
|
|
Presenter: |
Judy Schwartz
|
|
Subject: |
12.E. Other Items/Reports
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|
Subject: |
12.E.1. Facilities Committee Meeting
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|
Presenter: |
Mary Jo Deters, Julie McGraw and Lucy Payne
|
|
Subject: |
13. SUPERINTENDENT'S REPORT
|
|
Presenter: |
Mark Larson
|
|
Subject: |
14. ADJOURNMENT
|
|
Subject: |
15. CONSENT AGENDA ITEMS (Items Approved Under #4)
|
|
Subject: |
15.A. Approval of Treasurer's Report
|
|
Subject: |
15.B. Approval to Pay Bills
|
|
Subject: |
15.B.1. Check Register 02 - Check No. 389985 to 390353 and 80006729 to 80006851
|
|
Subject: |
15.B.2. Check Register 05 - Check No. 50000345 to 50000352
|
|
Subject: |
15.C. Approval of Wire Transfer Transactions
|
|
Subject: |
15.D. Approval of Donations/Grants Totaling $44,970.93
|
|
Subject: |
15.E. Selection of Official School Publication: White Bear Press
|
|
Attachments:
|
||
Subject: |
15.F. Selection of Official School District Depositories: Associated Bank Corp, MN Trust, PMA Financial Network Inc., U. S. Bank of St. Paul, U. S. Bank of White Bear Lake, and designated depositories of the Minnesota School District Liquid Asset Fund
|
|
Subject: |
15.G. Designation of Legal Counsel: Karen Kepple at Northeast Metro 916; Larkin Hoffman; Ratwik, Roszak, and Maloney; and others as needed
|
|
Subject: |
15.H. Designation of Financial Advisor: Springsted, Inc.
|
|
Subject: |
15.I. Approval of Resolution Providing Limited Authorization for Superintendent and Business Manager to Sign Contracts
|
|
Attachments:
|
||
Subject: |
15.J. Approval of Resolution Relating to Authorization and Use of Facsimile Signatures by School District Officers
|
|
Attachments:
|
||
Subject: |
15.K. Authorization to Approve and Pay Vendors before School Board Meetings and Use Wire Transfers
|
|
Subject: |
15.L. Approval of the Revised 2016 School Board Meeting Schedule
|
|
Attachments:
|
||
Subject: |
15.M. Personnel
|
|
Subject: |
15.M.1. Approval of Contracts and Work Agreements
|
|
Subject: |
15.M.1.a. Robert Plombon - Accounting Supervisor - District Office (12/28/2015)
|
|
Subject: |
15.M.2. Approval of Resignations/Retirements/Terminations
|
|
Subject: |
15.M.2.a. Mark Scherer - Paraprofessional - Wildwood Elementary (12-23-2015)
|