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Meeting Agenda
1. CALL TO ORDER BY TEMPORARY CHAIRPERSON
2. ROLL CALL OF ATTENDANCE
3. APPROVAL OF THE AGENDA
4. APPROVAL OF THE CONSENT AGENDA - See #15 for Consent Agenda Items
4.A. Approval of Donations/Grants Totaling $44,970.93
4.A.1. From Lakeshore Family Dentistry PA to Mahtomedi  High School Theater Department - $250.00
4.A.2. From American Legion Post 507 to Mahtomedi Area Community Education Adult Senior Program - $1,000.00
4.A.3. From S.E. Weddell to Mahtomedi Area Community Education Adult Senior Program - $25.00
4.A.4. From Mahtomedi Parent Teacher Organization to O.H. Anderson Elementary Office Supplies - $153.31
4.A.5. From  Nathan and Kristen Lucius to Mahtomedi Area Community Education School Readiness Program - $25.00
4.A.6. From Kimberly and Joseph Yoch to Mahtomedi Area Community Education School Readiness Program - $12.00
4.A.7. From John and  Kelsey Lavalle to Mahtomedi Area Community Education School Readiness Program - $10.00
4.A.8. From E. Jane and Burnett Sullivan to Mahtomedi Area Community Education School Readiness Program - $10.00
4.A.9. From Neil and Nancy Veenis to Mahtomedi Area Community Education School Readiness Program - $25.00
4.A.10. From Anonymous to Mahtomedi Area Community Education Senior Center - $100.00
4.A.11. From Mahtomedi Parent Teacher Organization to Wildwood Elementary Art Activity Fund - $1,245.97
4.A.12. From Mahtomedi Area Educational Foundation to Mahtomedi High School Engineering Program (Fund a Need) - $250.00
4.A.13. From Mahtomedi Area Educational Foundation to Mahtomedi High School Engineering Program - $1,000.93
4.A.14. From Marlene and Michele McKeown - Memorial for Jim McKeown to Wildwood Elementary Natural Playground, Chromebooks and Teacher/Student Supplies - $40,000.00
4.A.15. From Boston Scientific Employee Giving Program to Mahtomedi High School Theater Department - $150.00
4.A.16. From Mahtomedi Parent Teacher Organization to O.H. Anderson Elementary Office Supplies - $669.70
4.A.17. From Mahtomedi Parent Teacher Organization to O.H. Anderson Elementary Office Supplies - $44.02
5. ORGANIZATIONAL MATTERS
5.A. Election of Chairperson
5.B. Election of Clerk/Vice Chair
5.C. Election of Treasurer
5.D. Salaries of Board Members and Officers (Review of Policy 202.1-School Board Compensation)
5.E. Consideration of Board Member Appointments for 2016
6. PRESENTATIONS/RECOGNITION
6.A. Student/Staff/Community Recognition
6.A.1. Volunteer Recognition
6.A.1.a. Passage of the Operating Levy Volunteers
6.A.1.b. Open Enrollment Task Force Volunteers
6.A.1.c. Strategic Planning Committee Volunteers
6.A.1.d. District Finance Committee Volunteers
6.B. Family and Consumer Science Update
6.C. New College in the Schools Class
6.D. New American Sign Language Class
7. PUBLIC COMMENT
8. REPORT FROM STUDENT REPRESENTATIVE
8.A. Acadia Hegedus, Student Representative
9. APPROVAL OF MINUTES
9.A. December 10, 2015 - Regular Meeting
10. DISCUSSION/INFORMATION ITEMS
10.A. Calendar of Events
11. ACTION ITEMS
11.A. Approval of Operating Practices
11.B. Approval of Policies
11.B.1. Policy 701 - Establishment and Adoption of School District Budget
11.B.2. Policy 701.1 - Modification of School District Budget
11.B.3. Policy 702 - Accounting
11.B.4. Policy 703 - Annual Audit
11.B.5. Policy 704 - Development and Maintenance of an Inventory of Fixed Assets and a Fixed Asset Accounting System
11.B.6. Policy 705 - Investments
11.B.7. Policy 707 - Transportation of Public School Students
11.B.8. Policy 708 - Transportation of Nonpublic School Students
11.B.9. Policy 709 - Student Transportation Safety Policy
11.B.10. Policy 710 - Extracurricular Transportation
11.B.11. Policy 711 - Video Recording on School Buses
11.B.12. Policy 712 - Video Surveillance Other Than on Buses
11.B.13. Policy 713 - Student Activity Accounting
11.B.14. Policy 720 - Vending Machines
11.B.15. Policy 799 - Purchase of and Payment for Goods and Services
11.B.16. Policy 801 - Equal Access to School Facilities for Secondary Students
11.B.17. Policy 807 - Health and Safety Program
11.B.18. Policy 898 -  Vandalism
11.B.19. Policy 899 - Closing of Schools
11.B.20. Policy 902 - Use of School Facilities
11.B.21. Policy 904 - Distribution of Materials on School District Property by Non-School Persons
11.B.22. Policy 904 - Procedures
11.B.23. Policy 905 - Advertising
11.B.24. Policy 906 - Community Notification of Predatory Offenders
11.B.25. Policy 920 - Advisory Committees Involving Citizens
11.C. 2015-2016 School Calendar Revision
12. SCHOOL BOARD COMMITTEE REPORTS
12.A. Association of Metropolitan School Districts (AMSD) Board
12.B. Integration District: Educational Equity Alliance (EEA)
12.C. Minnesota School Boards Association (MSBA) Legislative Liaison
12.D. Northeast Metro 916 Board
12.E. Other Items/Reports
12.E.1. Facilities Committee Meeting
13. SUPERINTENDENT'S REPORT
14. ADJOURNMENT
15. CONSENT AGENDA ITEMS (Items Approved Under #4)
15.A. Approval of Treasurer's Report
15.B. Approval to Pay Bills
15.B.1. Check Register 02 - Check No. 389985 to 390353 and 80006729 to 80006851
15.B.2. Check Register 05 - Check No. 50000345 to 50000352
15.C. Approval of Wire Transfer Transactions
15.D. Approval of Donations/Grants Totaling $44,970.93
15.E. Selection of Official School Publication: White Bear Press
15.F. Selection of Official School District Depositories: Associated Bank Corp, MN Trust, PMA Financial Network Inc., U. S. Bank of St. Paul, U. S. Bank of White Bear Lake, and designated depositories of the Minnesota School District Liquid Asset Fund
15.G. Designation of Legal Counsel: Karen Kepple at Northeast Metro 916; Larkin Hoffman; Ratwik, Roszak, and Maloney; and others as needed
15.H. Designation of Financial Advisor: Springsted, Inc.
15.I. Approval of Resolution Providing Limited Authorization for Superintendent and Business Manager to Sign Contracts
15.J. Approval of Resolution Relating to Authorization and Use of Facsimile Signatures by School District Officers
15.K. Authorization to Approve and Pay Vendors before School Board Meetings and Use Wire Transfers
15.L. Approval of the Revised 2016 School Board Meeting Schedule
15.M. Personnel
15.M.1. Approval of Contracts and Work Agreements
15.M.1.a. Robert Plombon - Accounting Supervisor - District Office (12/28/2015)
15.M.2. Approval of Resignations/Retirements/Terminations
15.M.2.a. Mark Scherer - Paraprofessional - Wildwood Elementary (12-23-2015)
Agenda Item Details Reload Your Meeting
Meeting: January 7, 2016 at 7:00 PM - Regular
Subject:
1. CALL TO ORDER BY TEMPORARY CHAIRPERSON
Subject:
2. ROLL CALL OF ATTENDANCE
Subject:
3. APPROVAL OF THE AGENDA
Subject:
4. APPROVAL OF THE CONSENT AGENDA - See #15 for Consent Agenda Items
Subject:
4.A. Approval of Donations/Grants Totaling $44,970.93
Description:
All donations and grants are greatly appreciated. The use of these funds will be to further the mission of the school district and are used towards the wishes of the donor.
Attachments:
Subject:
4.A.1. From Lakeshore Family Dentistry PA to Mahtomedi  High School Theater Department - $250.00
Subject:
4.A.2. From American Legion Post 507 to Mahtomedi Area Community Education Adult Senior Program - $1,000.00
Subject:
4.A.3. From S.E. Weddell to Mahtomedi Area Community Education Adult Senior Program - $25.00
Subject:
4.A.4. From Mahtomedi Parent Teacher Organization to O.H. Anderson Elementary Office Supplies - $153.31
Subject:
4.A.5. From  Nathan and Kristen Lucius to Mahtomedi Area Community Education School Readiness Program - $25.00
Subject:
4.A.6. From Kimberly and Joseph Yoch to Mahtomedi Area Community Education School Readiness Program - $12.00
Subject:
4.A.7. From John and  Kelsey Lavalle to Mahtomedi Area Community Education School Readiness Program - $10.00
Subject:
4.A.8. From E. Jane and Burnett Sullivan to Mahtomedi Area Community Education School Readiness Program - $10.00
Subject:
4.A.9. From Neil and Nancy Veenis to Mahtomedi Area Community Education School Readiness Program - $25.00
Subject:
4.A.10. From Anonymous to Mahtomedi Area Community Education Senior Center - $100.00
Subject:
4.A.11. From Mahtomedi Parent Teacher Organization to Wildwood Elementary Art Activity Fund - $1,245.97
Subject:
4.A.12. From Mahtomedi Area Educational Foundation to Mahtomedi High School Engineering Program (Fund a Need) - $250.00
Subject:
4.A.13. From Mahtomedi Area Educational Foundation to Mahtomedi High School Engineering Program - $1,000.93
Subject:
4.A.14. From Marlene and Michele McKeown - Memorial for Jim McKeown to Wildwood Elementary Natural Playground, Chromebooks and Teacher/Student Supplies - $40,000.00
Subject:
4.A.15. From Boston Scientific Employee Giving Program to Mahtomedi High School Theater Department - $150.00
Subject:
4.A.16. From Mahtomedi Parent Teacher Organization to O.H. Anderson Elementary Office Supplies - $669.70
Subject:
4.A.17. From Mahtomedi Parent Teacher Organization to O.H. Anderson Elementary Office Supplies - $44.02
Subject:
5. ORGANIZATIONAL MATTERS
Attachments:
Subject:
5.A. Election of Chairperson
Subject:
5.B. Election of Clerk/Vice Chair
Subject:
5.C. Election of Treasurer
Subject:
5.D. Salaries of Board Members and Officers (Review of Policy 202.1-School Board Compensation)
Attachments:
Subject:
5.E. Consideration of Board Member Appointments for 2016
Attachments:
Subject:
6. PRESENTATIONS/RECOGNITION
Subject:
6.A. Student/Staff/Community Recognition
Subject:
6.A.1. Volunteer Recognition
Presenter:
Mark Larson
Subject:
6.A.1.a. Passage of the Operating Levy Volunteers
Subject:
6.A.1.b. Open Enrollment Task Force Volunteers
Subject:
6.A.1.c. Strategic Planning Committee Volunteers
Subject:
6.A.1.d. District Finance Committee Volunteers
Subject:
6.B. Family and Consumer Science Update
Presenter:
Lynne Viker and Becky Anderson
Subject:
6.C. New College in the Schools Class
Presenter:
Lynne Viker and Beth Rehfuss
Subject:
6.D. New American Sign Language Class
Presenter:
Lynne Viker and Tiffany Moore
Attachments:
Subject:
7. PUBLIC COMMENT
Description:
Visitors attending the meeting who wish to address the school board on any issue that is on the agenda may do so at this time. Please refer to the last page for the procedure that has been established for public comments.
Subject:
8. REPORT FROM STUDENT REPRESENTATIVE
Subject:
8.A. Acadia Hegedus, Student Representative
Subject:
9. APPROVAL OF MINUTES
Subject:
9.A. December 10, 2015 - Regular Meeting
Attachments:
Subject:
10. DISCUSSION/INFORMATION ITEMS
Subject:
10.A. Calendar of Events
Presenter:
Judy Schwartz
Attachments:
Subject:
11. ACTION ITEMS
Subject:
11.A. Approval of Operating Practices
Presenter:
Mark Larson
Attachments:
Subject:
11.B. Approval of Policies
Presenter:
Mark Larson
Attachments:
Subject:
11.B.1. Policy 701 - Establishment and Adoption of School District Budget
Attachments:
Subject:
11.B.2. Policy 701.1 - Modification of School District Budget
Attachments:
Subject:
11.B.3. Policy 702 - Accounting
Attachments:
Subject:
11.B.4. Policy 703 - Annual Audit
Attachments:
Subject:
11.B.5. Policy 704 - Development and Maintenance of an Inventory of Fixed Assets and a Fixed Asset Accounting System
Attachments:
Subject:
11.B.6. Policy 705 - Investments
Attachments:
Subject:
11.B.7. Policy 707 - Transportation of Public School Students
Attachments:
Subject:
11.B.8. Policy 708 - Transportation of Nonpublic School Students
Attachments:
Subject:
11.B.9. Policy 709 - Student Transportation Safety Policy
Attachments:
Subject:
11.B.10. Policy 710 - Extracurricular Transportation
Attachments:
Subject:
11.B.11. Policy 711 - Video Recording on School Buses
Attachments:
Subject:
11.B.12. Policy 712 - Video Surveillance Other Than on Buses
Attachments:
Subject:
11.B.13. Policy 713 - Student Activity Accounting
Attachments:
Subject:
11.B.14. Policy 720 - Vending Machines
Attachments:
Subject:
11.B.15. Policy 799 - Purchase of and Payment for Goods and Services
Attachments:
Subject:
11.B.16. Policy 801 - Equal Access to School Facilities for Secondary Students
Attachments:
Subject:
11.B.17. Policy 807 - Health and Safety Program
Attachments:
Subject:
11.B.18. Policy 898 -  Vandalism
Attachments:
Subject:
11.B.19. Policy 899 - Closing of Schools
Attachments:
Subject:
11.B.20. Policy 902 - Use of School Facilities
Attachments:
Subject:
11.B.21. Policy 904 - Distribution of Materials on School District Property by Non-School Persons
Attachments:
Subject:
11.B.22. Policy 904 - Procedures
Subject:
11.B.23. Policy 905 - Advertising
Attachments:
Subject:
11.B.24. Policy 906 - Community Notification of Predatory Offenders
Attachments:
Subject:
11.B.25. Policy 920 - Advisory Committees Involving Citizens
Attachments:
Subject:
11.C. 2015-2016 School Calendar Revision
Presenter:
Mark Larson
Attachments:
Subject:
12. SCHOOL BOARD COMMITTEE REPORTS
Subject:
12.A. Association of Metropolitan School Districts (AMSD) Board
Presenter:
Mike Chevalier
Subject:
12.B. Integration District: Educational Equity Alliance (EEA)
Presenter:
Mary Jo Deters
Subject:
12.C. Minnesota School Boards Association (MSBA) Legislative Liaison
Presenter:
Kevin Donovan
Subject:
12.D. Northeast Metro 916 Board
Presenter:
Judy Schwartz
Subject:
12.E. Other Items/Reports
Subject:
12.E.1. Facilities Committee Meeting
Presenter:
Mary Jo Deters, Julie McGraw and Lucy Payne
Subject:
13. SUPERINTENDENT'S REPORT
Presenter:
Mark Larson
Subject:
14. ADJOURNMENT
Subject:
15. CONSENT AGENDA ITEMS (Items Approved Under #4)
Subject:
15.A. Approval of Treasurer's Report
Subject:
15.B. Approval to Pay Bills
Subject:
15.B.1. Check Register 02 - Check No. 389985 to 390353 and 80006729 to 80006851
Subject:
15.B.2. Check Register 05 - Check No. 50000345 to 50000352
Subject:
15.C. Approval of Wire Transfer Transactions
Subject:
15.D. Approval of Donations/Grants Totaling $44,970.93
Subject:
15.E. Selection of Official School Publication: White Bear Press
Attachments:
Subject:
15.F. Selection of Official School District Depositories: Associated Bank Corp, MN Trust, PMA Financial Network Inc., U. S. Bank of St. Paul, U. S. Bank of White Bear Lake, and designated depositories of the Minnesota School District Liquid Asset Fund
Subject:
15.G. Designation of Legal Counsel: Karen Kepple at Northeast Metro 916; Larkin Hoffman; Ratwik, Roszak, and Maloney; and others as needed
Subject:
15.H. Designation of Financial Advisor: Springsted, Inc.
Subject:
15.I. Approval of Resolution Providing Limited Authorization for Superintendent and Business Manager to Sign Contracts
Attachments:
Subject:
15.J. Approval of Resolution Relating to Authorization and Use of Facsimile Signatures by School District Officers
Attachments:
Subject:
15.K. Authorization to Approve and Pay Vendors before School Board Meetings and Use Wire Transfers
Subject:
15.L. Approval of the Revised 2016 School Board Meeting Schedule
Attachments:
Subject:
15.M. Personnel
Subject:
15.M.1. Approval of Contracts and Work Agreements
Subject:
15.M.1.a. Robert Plombon - Accounting Supervisor - District Office (12/28/2015)
Subject:
15.M.2. Approval of Resignations/Retirements/Terminations
Subject:
15.M.2.a. Mark Scherer - Paraprofessional - Wildwood Elementary (12-23-2015)

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