Meeting Agenda
1. Call to Order
2. Pledge of Allegiance
3. Approval of October 21, 2026 Board Agenda  (ACTION)
4. Say Something Positive
5. Superintendent's Report
6. Community Partner of the Month Recognition: Connie Dillinger
7. Consent Agenda (ACTION)
7.A. Routine Personnel Items - October 2026
7.A.1. Coaches - October 2026
7.B. Draft Minutes of Previous Meeting:
  • September 16, 2026 Regular Session
7.C. Grant Requests
7.C.1. Hidden Valley Track and Field Coach Nancy Hurley requests approval to apply for external grants to purchase field equipment and to enhance the track resurfacing project. 
7.C.2. Lorna Byrne Principal Sabrina Miller requests approval to apply for the AllCare Community Benefit Initiative Grant to develop and equip a new student weight room.
7.D. Out of State Travel Requests
Correction to location of AMLE Conference travel that was approved September 16, 2026. The conference will be held in Nashville, TN, not Indianapolis, IN. 
7.D.1. Three Rivers High School Band Directors request approval for themselves and students that qualified to perform to attend the Western International Band Clinic in Seattle, WA November 20, 2026 through November 24, 2026.
7.D.2. Illinois Valley Principal Erik Lathen requests approval for himself, Sabrina Miller Principal at Lorna Byrne, and Matt Knight Vice-Principal at North Valley to attend the National Principals Conference in Tampa, FL February 6, 2027 through February 9, 2027. They have been invited to present at the conference which will reduce the typical cost associated with sending staff to a national conference. 
7.D.3. North Valley Athletic Director Tim Sam requests approval to attend the National Athletic Directors Conference in Phoenix, AZ December 10-16, 2026. Tim is a member of the NIAAA board of directors and there is no cost to the district.
8. Reports - No Action
8.A. Student Group Spotlight: SOSA Work Crew
8.B. Division 22 Standards for Public Elementary and Secondary Schools: 2025-2026 Assurances Report to the Community
8.C. Student Data Monthly Report: Oregon Statewide Assessment System (OSAS) report 3rd and 8th grade projected growth targets (PGT)
8.D. Board Policies - First Reading: 
  • CBA - Qualifications and Duties of the Superintendent
  • EBBA - Student Health Services
  • GCBD/GDBD - Sick Leave - Personal Illness and Injury Leave
  • GCBDA/GDBDA - Family Medical Leave DELETE
  • GCBDA/GDBDA - Family and Medical Leave
  • GCBDC/GDBDC - Domestic Violence, Harassment, SA, Bias, or Stalking Leave
  • IBDJA - Relations with Home School Students
  • IGBHD - Program Exemptions
  • KAB - Parental Rights
  • KG - Community Use of District Facilities
8.E. Follow up from Previous Meeting's Future Agenda Items:
  • Policy KL Public Complaints - Chair Kelly requested this policy be reviewed to include a mediation process. Secretary Knable sent a request to legal for opinion and hope to have a draft as a first read in November.
  • Member Nelson requested a policy regarding girls sports. Chair Kelly previously spoke about delaying this policy until after the Supreme Court decision. Request sent to legal counsel to review and give an opinion. Information sent to Chair Kelly.
9. Community Comments
10. ACTION Items
10.A. OSBA Southern Region Board of Directors Position 5: Vote for 1
  • Jay Chick
  • Mariah Rossi
  • Dawn Watson
10.B. OSBA Resolution 1 - Adopting the proposed amendments to the OSBA Bylaws. See attached proposed amendments and executive summary
10.C. Healthy and Safe Schools (HAAS) Plan Annual Statement: Requesting the Board approve and accept the 2026-2027 HAAS Plan approved by ODE.
10.D. Board Policies - Second Reading: Executive Summary attached
  • BBAA: Individual Board Member's Authority and Responsibilities DELETE
  • BBAA: Individual Board Member's Authority and Responsibilities
  • BBE: Vacancies on the Board DELETE
  • BBE: Vacancies on the Board 
  • BCB: Officers of the Board DELETE
  • BCB: Board Officers
  • BD/BDA: Board Meetings DELETE
  • BD: Board Meetings, Notices and Communications
  • BDC: Executive Sessions DELETE
  • BDC: Executive Sessions
  • BDD: Board Meeting Procedures
  • BDDC: Board Meeting Agenda DELETE
  • BDDC: Board Meeting Agenda
  • BDDG: Minutes of Board Meetings DELETE
  • BDDG: Recordings and Minutes of Board Meetings
  • CBG: Evaluation of the Superintendent
  • DN: Disposal of District Property
  • EBB: Integrated Pest Management
  • GBA: Equal Employment Opportunity
  • GBN/JBA: Sexual Harassment
  • JBA/GBN: Sexual Harassment
  • KNA: Immigration Enforcement on District Property
11. Communication to the Board (No Action - Read Only)
11.A. Administrative Regulations (AR's):
  • BBE AR(1) - Board Member Vacancy Application
  • KNA AR(1) - Interactions with Immigration Enforcement
  • KNA AR(2) - Federal Immigration Enforcement Request Log
11.B. Enrollment Reports:September 2026
  • Enrollment
  • Classroom Size
  • Comparison
11.C. Financial Reports:
  • Cash Report September 2026
  • Ending Fund Balance September 2026
11.D. Energy Use Comparisons: 
  • August 2026
11.E. Payables: 
  • September 2026 Vendor Checks
11.F. Site Council Minutes
11.F.1. Applegate
11.F.2. Evergreen
11.F.3. Fort Vannoy
11.F.4. Williams
11.F.5. North Valley
11.F.6. SOSA
11.G. School Newsletters
11.G.1. Evergreen
11.G.2. Williams
11.G.3. Fleming
11.G.4. Hidden Valley
11.G.5. Illinois Valley
11.G.6. SOSA
12. Suggested Future Agenda Items
13. Future Meeting Dates:
  • Wednesday, October 21, 2026 3:30pm - SOSA, 345 Merlin Road - Board Regular Session
    • Student Panel 1:30pm
  • Wednesday, November 18, 2026 4:00pm - Illinois Valley High School
    • Student Panel 2:00pm
14. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: October 21, 2026 at 3:30 PM - Regular Session
Subject:
1. Call to Order
Presenter:
Pat Kelly, Board Chair
Subject:
2. Pledge of Allegiance
Presenter:
Pat Kelly, Board Chair
Subject:
3. Approval of October 21, 2026 Board Agenda  (ACTION)
Presenter:
Pat Kelly, Board Chair
Subject:
4. Say Something Positive
Presenter:
Pat Kelly, Board Chair
Subject:
5. Superintendent's Report
Presenter:
Dave Valenzuela, Superintendent
Subject:
6. Community Partner of the Month Recognition: Connie Dillinger
Presenter:
Dave Valenzuela, Superintendent
Subject:
7. Consent Agenda (ACTION)
Description:
Items in the Consent Agenda will be approved by a single motion unless a member of the Board or Superintendent requests that an item or items be removed and voted upon separately.
Subject:
7.A. Routine Personnel Items - October 2026
Attachments:
Subject:
7.A.1. Coaches - October 2026
Attachments:
Subject:
7.B. Draft Minutes of Previous Meeting:
  • September 16, 2026 Regular Session
Attachments:
Subject:
7.C. Grant Requests
Subject:
7.C.1. Hidden Valley Track and Field Coach Nancy Hurley requests approval to apply for external grants to purchase field equipment and to enhance the track resurfacing project. 
Attachments:
Subject:
7.C.2. Lorna Byrne Principal Sabrina Miller requests approval to apply for the AllCare Community Benefit Initiative Grant to develop and equip a new student weight room.
Attachments:
Subject:
7.D. Out of State Travel Requests
Correction to location of AMLE Conference travel that was approved September 16, 2026. The conference will be held in Nashville, TN, not Indianapolis, IN. 
Subject:
7.D.1. Three Rivers High School Band Directors request approval for themselves and students that qualified to perform to attend the Western International Band Clinic in Seattle, WA November 20, 2026 through November 24, 2026.
Attachments:
Subject:
7.D.2. Illinois Valley Principal Erik Lathen requests approval for himself, Sabrina Miller Principal at Lorna Byrne, and Matt Knight Vice-Principal at North Valley to attend the National Principals Conference in Tampa, FL February 6, 2027 through February 9, 2027. They have been invited to present at the conference which will reduce the typical cost associated with sending staff to a national conference. 
Attachments:
Subject:
7.D.3. North Valley Athletic Director Tim Sam requests approval to attend the National Athletic Directors Conference in Phoenix, AZ December 10-16, 2026. Tim is a member of the NIAAA board of directors and there is no cost to the district.
Attachments:
Subject:
8. Reports - No Action
Subject:
8.A. Student Group Spotlight: SOSA Work Crew
Presenter:
Mike Herzog, Principal
Attachments:
Subject:
8.B. Division 22 Standards for Public Elementary and Secondary Schools: 2025-2026 Assurances Report to the Community
Presenter:
Dave Valenzuela, Superintendent
Attachments:
Subject:
8.C. Student Data Monthly Report: Oregon Statewide Assessment System (OSAS) report 3rd and 8th grade projected growth targets (PGT)
Presenter:
Jessica Durrant, Director
Attachments:
Subject:
8.D. Board Policies - First Reading: 
  • CBA - Qualifications and Duties of the Superintendent
  • EBBA - Student Health Services
  • GCBD/GDBD - Sick Leave - Personal Illness and Injury Leave
  • GCBDA/GDBDA - Family Medical Leave DELETE
  • GCBDA/GDBDA - Family and Medical Leave
  • GCBDC/GDBDC - Domestic Violence, Harassment, SA, Bias, or Stalking Leave
  • IBDJA - Relations with Home School Students
  • IGBHD - Program Exemptions
  • KAB - Parental Rights
  • KG - Community Use of District Facilities
Attachments:
Subject:
8.E. Follow up from Previous Meeting's Future Agenda Items:
  • Policy KL Public Complaints - Chair Kelly requested this policy be reviewed to include a mediation process. Secretary Knable sent a request to legal for opinion and hope to have a draft as a first read in November.
  • Member Nelson requested a policy regarding girls sports. Chair Kelly previously spoke about delaying this policy until after the Supreme Court decision. Request sent to legal counsel to review and give an opinion. Information sent to Chair Kelly.
Presenter:
Dave Valenzuela, Superintendent
Subject:
9. Community Comments
Description:
School Board meetings are meetings of the School Board held in public, not meetings with the public.  As a general rule, the Board will not engage in discussion with the public during this portion of the meeting.  Please rest assured that all comments are carefully considered and will help guide future Board action.  If you wish to speak, please complete the 'School Board Comment Card' if in-person or complete the Public Comment Request online at:  https://www.3rsd.org to provide public comment virtually.  There will be 20 minutes allotted for public input.  When your name is called you will be allowed your 2-3 minutes to speak.  Keep your remarks brief and respect the time limit.  The Board will prioritize individuals wishing to speak based on the following order: Parents and Students; those that reside within the district; and third, those that reside in Josephine County.  Complaints about staff members cannot be discussed in open session and must be handled through a complaint procedure.  
Subject:
10. ACTION Items
Subject:
10.A. OSBA Southern Region Board of Directors Position 5: Vote for 1
  • Jay Chick
  • Mariah Rossi
  • Dawn Watson
Presenter:
Jessica Knable, Secretary
Subject:
10.B. OSBA Resolution 1 - Adopting the proposed amendments to the OSBA Bylaws. See attached proposed amendments and executive summary
Presenter:
Jessica Knable, Secretary
Attachments:
Subject:
10.C. Healthy and Safe Schools (HAAS) Plan Annual Statement: Requesting the Board approve and accept the 2026-2027 HAAS Plan approved by ODE.
Presenter:
Dave Valenzuela, Superintendent
Attachments:
Subject:
10.D. Board Policies - Second Reading: Executive Summary attached
  • BBAA: Individual Board Member's Authority and Responsibilities DELETE
  • BBAA: Individual Board Member's Authority and Responsibilities
  • BBE: Vacancies on the Board DELETE
  • BBE: Vacancies on the Board 
  • BCB: Officers of the Board DELETE
  • BCB: Board Officers
  • BD/BDA: Board Meetings DELETE
  • BD: Board Meetings, Notices and Communications
  • BDC: Executive Sessions DELETE
  • BDC: Executive Sessions
  • BDD: Board Meeting Procedures
  • BDDC: Board Meeting Agenda DELETE
  • BDDC: Board Meeting Agenda
  • BDDG: Minutes of Board Meetings DELETE
  • BDDG: Recordings and Minutes of Board Meetings
  • CBG: Evaluation of the Superintendent
  • DN: Disposal of District Property
  • EBB: Integrated Pest Management
  • GBA: Equal Employment Opportunity
  • GBN/JBA: Sexual Harassment
  • JBA/GBN: Sexual Harassment
  • KNA: Immigration Enforcement on District Property
Attachments:
Subject:
11. Communication to the Board (No Action - Read Only)
Subject:
11.A. Administrative Regulations (AR's):
  • BBE AR(1) - Board Member Vacancy Application
  • KNA AR(1) - Interactions with Immigration Enforcement
  • KNA AR(2) - Federal Immigration Enforcement Request Log
Attachments:
Subject:
11.B. Enrollment Reports:September 2026
  • Enrollment
  • Classroom Size
  • Comparison
Attachments:
Subject:
11.C. Financial Reports:
  • Cash Report September 2026
  • Ending Fund Balance September 2026
Attachments:
Subject:
11.D. Energy Use Comparisons: 
  • August 2026
Attachments:
Subject:
11.E. Payables: 
  • September 2026 Vendor Checks
Attachments:
Subject:
11.F. Site Council Minutes
Subject:
11.F.1. Applegate
Attachments:
Subject:
11.F.2. Evergreen
Attachments:
Subject:
11.F.3. Fort Vannoy
Attachments:
Subject:
11.F.4. Williams
Attachments:
Subject:
11.F.5. North Valley
Attachments:
Subject:
11.F.6. SOSA
Attachments:
Subject:
11.G. School Newsletters
Subject:
11.G.1. Evergreen
Attachments:
Subject:
11.G.2. Williams
Attachments:
Subject:
11.G.3. Fleming
Attachments:
Subject:
11.G.4. Hidden Valley
Attachments:
Subject:
11.G.5. Illinois Valley
Attachments:
Subject:
11.G.6. SOSA
Attachments:
Subject:
12. Suggested Future Agenda Items
Presenter:
Pat Kelly, Board Chair
Subject:
13. Future Meeting Dates:
  • Wednesday, October 21, 2026 3:30pm - SOSA, 345 Merlin Road - Board Regular Session
    • Student Panel 1:30pm
  • Wednesday, November 18, 2026 4:00pm - Illinois Valley High School
    • Student Panel 2:00pm
Presenter:
Pat Kelly, Board Chair
Subject:
14. Adjournment
Presenter:
Pat Kelly, Board Chair

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