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February 4, 2021 at 6:00 PM - Regular Meeting

Agenda
1. Call to Order
Presenter:  Ralph Ramoon
2. Invocation
3. Pledge of Allegiance
Presenter:  Ralph Ramon / Doug Neff
4. Open Forum / Public Comments
5. Consent Agenda
Presenter:  Dr. Eddie Bland, Ed.D.
Description:  Action Required
5.A. Minutes from Human Trafficking Traing, January 21, 2021 and Regular meeting, January 21, 2021
5.B. Accounts Payable
5.C. Financial Items
Presenter:  Morgan Preston
5.D. Approve carpet replacement at Standfield, not to exceed $35,000.
Presenter:  Clay Cade
Description:  This was a previous infromation item regarding water damage at Stanfield. Due to a sewage backup, several rooms at the Stanfield building require new carpet and baseboard.  Insurance is paying for the majority of the replacement, less the District's deductible of $10,000.
5.E. Approve "Bid #1-2021 Sale of Land - Snyder ISD Central Elementary Property"
Presenter:  Clay Cade
Description:  The disposition of this property was discussed at a previous board meeting. Bids are due on February 1, 2021 for the sale of the Central Elementary Property, and will be presented for review and approval. We anticipate receiving only one bid on this property. The bid will be attached to the agenda prior to public release on Monday afternoon.  
5.F. Approve Snyder ISD joining the 1GPA Purchasing Cooperative.
Description:  The 1GPA Purchasing Cooperative allows the district to access additional vendors to serve the needs of our students at no cost to the district.
5.G. Approve up to $75,000 for the purchase of ChromeBook and MacBook repair parts 
Description:  The technology department is seeking authorization to purchase up to $75,000 in repair parts for the ChromeBooks and MacBooks.  
5.H. Approve the purchase of 700 chromebook licenses from CDW-G for $16,800.
Description: 
We discussed the need for the additional licenses during our January board meeting.
6. LSG Goal Monitoring Monthly Report
Goals 1, 4
GPMs: 1.1, 1.3, 4.1, 4.2, 4.3
Presenter:  Rachael McClain
Description:  The monthly monitoring report will share the current status of student outcomes in math as related to the progress towards annual board goals. The MAP data and growth information will be updated after the MAP testing window closes for all campuses on Friday.

Monitoring Report Presentation available here.
7. Responsive Education Solutions Academic Update
Presenter:  Responsive Education Solutions Staff Members
Description:  Responsive Education Solutions will present a quarterly update on the progress of the Charter towards the implementation of Vision 2020 and current student performance.

The 2nd quarter site visit was conducted on January 27, 2021 as per the operating contract framework.  The notes from the site visit are available here.
8. Executive Session (G1-G4)
The Board may go into closed session in accordance with the Texas Open Meetings Act,     Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in an open meeting. 

Gov’t Code(s)                551.071         Attorney Consultation
                                      551.072         Real Property
                                      551.073         Prospective Gift
                                      551.074         Personnel Matters
                                      551.076         Security
                                      551.082         Employee Complaint
                                      551.082         Student Discipline Complaint
9. Reconvene from Closed Session
10. Action Agenda
10.A. Consider and take action to approve the Innovative Partnership Application between Responsive Education and Snyder ISD to open a high school program with intensive support for at-risk students including drop-out prevention and recovery programs.
Presenter:  Rachael McClain
Description:  After issuing a Call for Quality Schools in October, Snyder ISD received an application from Responsive Education Solutions to expand our current partnership.  The expansion would focus on a high school program with intensive support for at-risk students including drop-out prevention and recovery programs.  Annually, a substantial number of students withdraw from Snyder High School.  Responsive Education Solutions is a potential partner with the expertise and proven successful track record in flexible learning options through accelerated instruction that when partnered with Snyder ISD can help us prevent withdrawals/drop-outs and recover previous drop-outs.

An evaluation team of district and community stakeholders was formed to review the submitted application and conduct a capacity interview with the potential partner. The evaluation committee has found that Responsive Education Solutions meets the requirements and has the capacity and expertise to successfully operate a campus which meets the needs of the district.   

Approving the application and granting superintendent authority to contract amendment negotiations does not committ the district to moving forward with the dropout prevention/recovery high school. The negotiated amendments to the contract would be brought back to the board for approval before moving forward.
10.B. Consider and take action to address the Place 2 vacancy on the Snyder ISD Board of Trustees.
Description:  The board can decide if they want to appoint someone to fill the Place 2 vacancy on the board until the regularly scheduled election in May, or leave it vacant until the May election. 
10.C. Consider and take action to approve extension of the requirement that employers provide paid sick leave and expanded family and medical leave under the Families First Coronavirus Response Act (FFCRA) that expired on Dec. 31, 2020.
Description: 

The requirement that employers provide ten (10) days paid sick leave and expanded family and medical leave under the Families First Coronavirus Response Act (FFCRA) expired on Dec. 31, 2020.  While most of the professional staff at Snyder ISD is able to work from home, the paraprofessional and auxiliary employees are not. This does not add additional days, so  any employee that has had multiple close contacts would potentially be using local and state days.

 

10.D. Consider and take action to adopt Prevailing Wage Rates for Building Construction for Scurry County in accordance with the Davis-Bacon Act.
Presenter:  Clay Cade
Description:  Prior to awarding a contract for construction projects that will involve grant funds, the board must adopt the Prevailing Wage Rate in accordance with the Davis-Bacon Act.  The majority of the costs related to the contract for CSP #2-2021 District Construction Projects will be paid out of grant funds the board will need to approve the attached Davis-Bacon Wage Scale for Scurry County.
10.E. Consider and take action to approve spending and award a contract for CSP #2-2021 District Construction Projects.
Presenter:  Clay Cade
Description:  The "CSP #2-2021 District Construction Projects" bid request was released on January 20, 2011 and includes the following projects:

ADA Ramp at Snyder Junior High
Concrete pads under bleachers at the Snyder ISD tennis courts
Sidewalk connecting Snyder Junior High to the new sidewalk on 37th St.
Revised Bus Turnaround Area at Snyder Junior High
Curb cut and entry to the Greenhouse property off of 37th St.

Proposals are due on February 3rd, and the recommended proposal will be presented at the meeting for consideration and approval.
10.F. Consider and take action to approve TASB Local Policy Update 116

CQB(LOCAL): TECHNOLOGY RESOURCES - CYBERSECURITY
DCD(LOCAL): EMPLOYMENT PRACTICES - AT-WILL EMPLOYMENT
DCE(LOCAL): EMPLOYMENT PRACTICES - OTHER TYPES OF CONTRACTS
FFAC(LOCAL): WELLNESS AND HEALTH SERVICES - MEDICAL TREATMENT
GKA(LOCAL): COMMUNITY RELATIONS - CONDUCT ON SCHOOL PREMISES
 
Description:  Policy update 116 was presented on January 21, 2021 for review and is now bing presented for board approval.

https://www.tasb.org/services/policy-service/mytasb/policy-manual-update-resources.aspx

 
10.G. Approve issuing a Deed Without Warranty to Bobby Smith for the property known as All of Lot 1, Block 9, of the Greenhill Addition to the Town of Snyder, Texas.
Description:  The appraised value for the property according to the SCAD is $600.

The history on the property is as follows:

On November 8, 2000 Ross H Hemphill and David D Adams conveyed the property by Warranty Deed to the Trustees of the Snyder Independent School District.  The deed was recorded on November 17, 2000. Then October 15, 2001 Ross H Hemphill and David D Adams conveyed the property by Warranty Deed to Bobby Smith and wife Carla Smith.  The deed was recorded on October 22, 2001. The Smith's have been paying the taxes on the property and amintaining the properrty since 2001.  The total taxes paid on the property have been approximately $12.00 per year since 2001. 

It wasn't until Bobby Smith (Carla is deceased) recently attempted to sale the property that it was discovered he did not have clear title. Considering that since 2001 when the Smith's purchased the property he has paid the taxes on the property and maintained the property, and the property has nominal value and it is not needed by Snyder ISD,  it is recommended that the board approve issuing a Deed Without Warranty to Bobby Smith to clear up the title and allow him to complete the sale of the property.


 
10.H. Consider ane take action to approve mid-year instrument for superintendent evaluation
Description:  Two different evaluation instruments are presented for board to consider for the mid-year superintendent evaluation instrument.
11. Information
11.A. COVID-19 Report
11.A.1. Student Enrollment/Failure Comparisons
Description:  We will provide an update on virtual and face-to-face enrollment and failure reports.
11.A.2. District COVID-19 Dashboard
Description:  Valerie Morris will provide an update on COVID-19 cases and protocols found on the Snyder ISD COVID-19 Dashboard.
11.A.3. Free COVID-19 Testing Program for Texas Public Schools
Description:  Valerie Morris will provide an update on our in district testing program.
12. Superintendent's Report 
Presenter:  Eddie Bland, Ed.D.
12.A. 1st Semester Enrollment Comparison
12.B. Superintendent Evaluation.   February 18, 2021
12.C. March Regular Board meeting- March 11, 2021
13. Adjourn
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