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November 12, 2020 at 6:00 PM - Regular Meeting

Agenda
1. Call to Order
Presenter:  Brad Hinton
2. Invocation
3. Pledge of Allegiance
Presenter:  Brad Hinton / Doug Neff
4. Open Forum / Public Comments
5. Consent Agenda
Presenter:  Dr. Eddie Bland, Ed.D.
Description:  Action Required
5.A. Minutes from Regular meeting on October 8, 2020 and Special meeting on October 13, 2020
5.B. Accounts Payable
5.C. Financial Items 
Presenter:  Morgan Preston
5.D. Approve Updated Chromebook Purchases
Presenter:  Morgan Preston
Description:  In June we presented for approval, the purchase of 1300 Chromebooks. Those devices were purchased at a cost of $290 per device.  Those devices have not shipped from the vendor to our district yet.  With the urgency of virtual learning, we brought back for approval the purchase of enough Chromebooks to facilitate the District's asynchronous learning plan.  Those devices were purchased at an average cost of $381 per device. 

In reviewing the District's upcoming technology needs at the High School campus for 2021-2022, we are presenting for approval to keep the originally Chromebook purchase open in order to procure them at a lower total cost than what is currently available.  The High School will either transition completely to chromebooks or a blended model of MacBooks and chromebooks.
5.E. Approve 791 Purchasing Coop Resolution
Presenter:  Morgan Preston
Description:  Texas Association of Community Schools has recently partnered with 791 Purchasing Cooperative and made those services available to its member districts. We are currently members of multiple purchasing cooperatives, this will just give us one more option to choose from.  Membership is free and with no obligation and the 791 Purchasing Cooperative satisfies the competitive bidding requirements of the state of Texas. Cooperative purchasing will result in school districts saving between 5% and 20% versus independent negotiating. All purchases shall be in accordance with Texas statutes and procedures governing competitive bids and competitive proposals.


 
5.F. Approve purchase of Houghton Mifflin Harcourt GoMath & Science Fusion instructional materials 
Presenter:  Rachael McClain
Description:  TEA has postponed the new adoption of K-5 Science and Math materials for up to 3 years.  HMH Science Fusion and the GoMath are the districts' adopted math and science resources for grades K-5. We have annually purchased the paper consumable support materials from HMH. However, they no longer provide the paper versions. This will be a one time expense to provide the HMH support materials digitally until the adoption of new curriculum materials in the future. Through December 2020 HMH is offering digital resources as a bridge to districts at the original pricing from 8 years ago. The total price for the resources is $60,500.  The district has remaining Instructional Materials Allotment funds of $45,643 to use to purchase these resources. We will use the IMA funds to make a payment this budget year and pay the remainder of the balance from curriculum budgeted general funds.
5.G. Approve the Purchase of a Special Education bus at a cost not to exceed $125,000.00
Presenter:  Morgan Preston
Description:  The current Special Education bus is over 10 years old and has approximately 167,000 miles.  The electrical components in the bus have become an increased liability.  We have obtained multiple quotes for a bus that meets the needs of our Special Education students. 
5.H. Approve replacement of SISD Greenhouse Roof, not to exceed $50,000.
Presenter:  Clay Cade
Description:  Due to a recent hailstorm, the roof at the SISD north greenhouse needs to be replaced.  Quotes have been obtained, and the cost will not to exceed $50,000.
5.I. Approve purchase of custodial supplies, not to exceed $125,000.
Presenter:  Clay Cade
Description:  Beginning in the 2016-2017 school year, SISD began ordering yearly custodial supplies from one vendor. 

A request for quotations (RFQ) was submitted to purchasing cooperative members, and the supplies are ready to be purchased pending board approval.
6. Executive Session (G1-G4)
The Board may go into closed session in accordance with the Texas Open Meetings Act,     Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in an open meeting. 

Gov’t Code                  551.071         Attorney Consultation
                                     
551.072         Real Property
                                      551.073         Prospective Gift
                                     
 551.074         Personnel Matters
                                      551.076         Security
                                      551.082         Employee Complaint
                                      
551.082         Student Discipline Complaint
 
7. Reconvene from Closed Session
8. Action Agenda
8.A. 2019-2020 Annual Financial Audit
Description:  The financial audit for Snyder ISD is prepared by James E. Rodgers and Company, P.C., CPA for the 2019-2020 fiscal year.  The audit will be presented at the meeting.  
8.B. Canyon Wind Farm Reinvestment Zone
Description:  They are moving forward with a new windfarm in our school district. There are 4 separeate board action items required to finalize the application. Sara Leon with Sara Leon and Associates represents our district in all of our 313 agreement and she will be on hand to answer questions. Also attached is correspondence from Sara Leon regarding the project.
8.B.1. Convene public hearing and take public comment regarding the Application for Value Limitation Agreement from Canyon Wind Farm, LLC, Comptroller Application #1442 pursuant to Chapter 313 of the Texas Property Tax Code.
No Action Required.
8.B.2. Public hearing to take comments on Resolution designating "Canyon Wind Farm Reinvestment Zone" pursuant to Chapter 312 of the Texas Tax Code.
No Action Required.
8.B.3. Acknowledgement of conflict of interest policy in connection with the application for agreement for limitation on appraised value of property for school district maintenance and operations taxes from Canyon Wind Farm, LLC, Comptroller Application #1442. No Action Required.
8.B.4. Consider and possible action to approve a Resolution designating "Canyon Wind Farm Reinvestment Zone" pursuant to Chapter 312 of the Texas Tax Code.
 
8.B.5. Consider and possible action to approve Board Findings pursuant to Chapter 313 of the Texas Property Tax Code regarding the Application for Value Limitation Agreement from Canyon Wind Farm, LLC, Comptroller Application #1442
 
8.B.6. Consider and possible action to approve an Agreement under Texas Economic Development Act for a Limitation on Appraised Value of Property for School District Maintenance and Operation Taxes with Canyon Wind Farm, LLC, Comptroller Application #1442
 
8.B.7. Consider and possible action to accept Application for an Amendment After Agreement from Canyon Wind Farm, LLC, Comptroller Agreement #1442.
8.C. IP Lumina II, LLC Solar Project
Description:  Acknowledgement of conflict of interest policy BBFA (LEGAL) and (LOCAL) in connection withmthe Application for Agreement for Limitation on Appraised Value of Property for School District Maintenance and Operations Taxes from IP Lumina II, LLC.
        ? No Action Required

 
8.C.1. Acknowledgement of conflict of interest policy in connection with the application for agreement for limitation on appraised value of property for school district maintenance and operations taxes from from IP Lumina II, LLC Comptroller Application #. No Action Required.
8.C.2. Discussion and possible action to accept an Application for Value Limitation Agreement from IP Lumina II, LLC pursuant to Chapter 313 of the Texas Property Tax Code; authorize the Superintendent of Schools to review the application for completeness and submit the Application to the Comptroller of Public Accounts; and authorize the Superintendent of Schools to approve any request for extension of the deadline for action by the board of trustees beyond the 150-day review period, as may be required.
Description:  Final amended applicaction will be brought back to the board for approval next month.
8.C.3. Discussion and possible action to retain the law firm of Sara Leon & Associates, LLC and financial consultant, Jigsaw School Finance Solutions, LLC to assist the district in the review and processing of the Application for Value Limitation Agreement from IP Lumina II, LLC pursuant to Chapter 313 of the Texas Property Tax Code.
Description:  Sara Leon and Associates represents the district in all of our 313 agreements. Statute requires board action to retain representation on each individual agreement.
9. Information
9.A. Public Hearing to Review Snyder ISD's School FIRST Rating for the 2018-2019 year
Presenter:  Morgan Preston
Description:  The current FIRST ratings were based upon an analysis of staff and student data reported for the 2018-2019 school year and budgetary and actual financial data for the 2019 fiscal year. Within two months after receipt of its final School FIRST rating, each school district must announce and hold a public meeting to distribute a financial management report that explains the district’s rating and its performance under each of the indicators for the current and prior year. The district is also required to report reimbursements to the superintendent and board members for the 2018-2019 school year, and either post on the district’s website or supply in the financial management report the current superintendent’s contract.
 
9.B. Fund Balance Update: Committed Funds Proposal
Presenter:  Morgan Preston
Description:  In preparing for the next 3-5 years, it is necessary to take a comprehensive look at the District's Fund Balance.  We are recommending to designate funds for known projects already in place as well as potential future projects. 
9.C. LSG Academic Update-Goals 1,4 (ELA),2, 5 (Math)
Presenter:  Rachael McClain
Description:  Monthly academic update providing data regarding the initial common assessment data for grades K-EOC in Reading and Math.  
9.D. Snyder Junior High School Quarterly Site Visit
Presenter:  Rachael McClain
Description:  Per our 1882 contract with Responsive Education Solutions we will conduct quarterly site formal site vists to review student academic performance. The board will be presented information after each quarterly visit.
9.E. Discuss potential amendment to the SISD Board Operating Procedures Manual
Description:  In an effort to improve the efficiency and effectiveness of our board meeting we are recommending amending the section Developing Board Meeting Agenda. The language for the amendment proposed amendment(s) is attached. 
9.F. COVID-19 Report
Description:  We will review information regarding COVID-19 and district operations.
9.F.1. Student Enrollment / Failure Comparisons
Description:  We will review current district enrollment numbers for face to face and virtual instruction by campus.
9.F.2. District COVID-19 Dashboard
Description:  Valerie Morris updates the Snyder ISD Covid-19 Dashboard daily. This link should take you to the most current information.

https://www.snyderisd.net/o/snyder/page/covid-report-protocols

 
9.F.3. Free COVID-19 Testing Program for Texas Public Schools
Description:  The TEA announced last week that public schools will be provided free Rapid COVID-19 tests upon reequest. Through a formula based on total district staff members, total face to face enrollment and Trauma Service Area COVID19 Hospitalization Rate.  This link will take you to the TEA presentation deck regarding this program. We are currently eligible for about 1,800 test per month, with the total eligibility amount being recalculated each month.
https://tea.texas.gov/sites/default/files/covid/COVID-Rapid-Testing-Superintendent-Kick-Off.pdf

 
9.G. Construction of Wheelchair Ramps - Snyder Junior High
Presenter:  Clay Cade
Description:  A wheelchair ramp is needed at Snyder Junior High to access the football field and track.  This was not completed during initial construction of the facility, but is required to be in compliance with the Americans with Disabilities Act.  Specifications are being drawn and bids will be solicited.  We anticipate the cost of the project to be in excess of $80,000.
9.H. Stanfield Water Damage Repairs
Presenter:  Clay Cade
Description:  During the month of October, the South wing of Stanfield was flooded due to a plumbing fixture malfunction.  The initial insurance estimate exceeds $50,000 and includes carpet and base replacement and painting.  An estimate for the damaged contents is pending, but the amount will be close to $75,000.

Once the claim is settled, specifications will be drawn for the repairs.  Since the repairs will exceed $25,000, board approval will be required.
10. Superintendent's Report 
Presenter:  Eddie Bland, Ed.D.
10.A. November's  Enrollment Comparison
10.B. Regular meeting- December 10, 2020
11. Adjourn
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