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August 23, 2021 at 6:30 PM - Regular Board Meeting

Agenda
1. CALL TO ORDER
Bohnsack, Habben, Hentges, Hesse, Schurman, and Wesenberg. 
Student Members: Anna Hennen, Greta Wesenberg, Jasmine Sieben
Presenter:  Wesenberg, Board Chair
Attachments: (2)
2. PLEDGE OF ALLEGIANCE
The School Board Chair will lead the school board and attendees in the Pledge of Allegiance.
Presenter:  Wesenberg, Board Chair
Attachments: (1)
3. APPROVAL OF AGENDA
Board action to approve the agenda for the meeting is expected.
Presenter:  Wesenberg, Board Chair
4. COMMENTS AND REQUESTS FROM VISITORS
The agenda is open to visitors of the meeting to offer comments to and/or requests of the school board. The comments and requests should follow the adopted district guidelines which are printed and available at the meeting.  As a general rule, items introduced in the opportunity for comments and requests do not receive action from the School Board, but are taken under advisement or consideration for future action.
Presenter:  Wesenberg, Board Chair
5. CONSENT ITEMS
Action is requested on the following items of the consent agenda. Consent agenda items are typically adopted without discussion of the individual items because they are routine or ordinary in action.  Any consent agenda item may be removed for further discussion and deliberation by any member of the board.
Presenter:  Wesenberg, Board Chair
5.A. APPROVAL OF MINUTES
The minutes from the Regular board meeting and work session held on August 9, 2021
Recommend approval of the minutes from the meetings.
Attachments: (2)
5.B. APPROVAL OF BILLS
Treasurer Bohnsack will have been at the school site to review bills, ask questions, and confirm information prior to the meeting.
Recommendation is to approve the bill payment of $4,158,769.11 subject to any adjustments or direction offered by the Treasurer.
Attachments: (1)
5.C. TREASURER REPORT
Treasurer Bohnsack will have reviewed financial information for the board. This information is included in the Treasurer's Report.
Attachments: (1)
5.D. RETIREMENTS-RESIGNATIONS
Recommend approval of the following resignations and/or retirements.
5.D.1. Resignation-Cold Spring Elementary: Paula Schwinghammer effective August 7, 2021
5.D.2. Resignation-ROCORI Secondary-Paraprofessional: Katrina Schmitz effective August 16, 2021
5.E. EMPLOYMENT
Recommend approval of the assignment as outlined.
5.E.1. Facilities and Grounds Department-Secondary building-Custodian: Steven Dalen
Attachments: (1)
5.E.2. Cold Spring Elementary-Paraprofessional: Carrie Dietman
Attachments: (2)
5.E.3. Cold Spring Elementary-Paraprofessional: Nickole Kneip
Attachments: (2)
5.E.4. Cold Spring Elementary-5th grade teacher Long Term Substitute: Claire Maetzold
Attachments: (2)
5.E.5. ROCORI Public Schools-Secondary Principal: Ryan Hauge 
Attachments: (2)
5.E.6. ROCORI Secondary-Paraprofessional: Desirae Ruprecht
Attachments: (2)
5.E.7. ROCORI Secondary-Paraprofessional: Chris Zabinski
Attachments: (2)
5.E.8. ROCORI High School-Spanish teacher Long Term Substitute: Kerry Plath
Attachments: (2)
5.F. MEDICAL LEAVE OF ABSENCE REQUEST
Recommendation: Approve the absence as presented.
5.F.1. ROCORI Community Education-Child Care Coordinator: Brittany Albers effective from September 21, 2021 through November 21, 2021. An expected return date is November 22, 2021. 
5.G. 6.30.2021 FUND TRANSFERS
There was a budgeted transfer of $48,700 to cover the increased contract costs for teachers and paraprofessionals. The School Board has made it a priority to adjust the early childhood teaching salaries and benefits to more closely match those of K-12 teachers. The current state aid and fees received for preschool classes are not sufficient to cover this strategic goal. The actual transfer amount is less than budgeted as $30,000 in ESSER II grant funds were used to cover lost fees, and the program had more participation than expected.
Recommendation: Approve the 06.30.2021 transfers as presented.
Attachments: (1)
5.H. BOARD POSITION PROPOSAL: 1.0 PARAPROFESSIONAL
The position is being created for Early Behavior Intervention for elementary students
Attachments: (1)
5.I. DISTRICT EDUCATION FACILITY QUOTE: Oven
Two quotes were received. The equipment and installation will be purchased through Food Service funding.  
Recommendation: Approve the low quote from Horizon Equipment
Attachments: (1)
5.J. DISTRICT EDUCATION FACILITY QUOTE: Dishwasher
Two quotes were received. The equipment and installation will be purchased through Food Service funding.  
Recommendation: Approve the low quote from Horizon Equipment
Attachments: (1)
6. ACTION  ITEMS
Action items receive individual attention because of the nature of the issues, the need to discuss or review the information prior to taking action, or the specific kind of action required for the item.
6.A. APPROVAL OF PAYMENT TO COLD SPRING BAKERY
Payment to Cold Spring Bakery Check #106702 in the amount of $153.12
Recommend approval of the payment to Cold Spring Bakery
6.B. EMPLOYEE HANDBOOK 
The district has put together an Employee handbook as a guideline for employees as to the district expectations.  
Recommendation: Approve the handbook as presented.
Presenter:  Brad Kelvington
Attachments: (2)
6.C. STUDENT HANDBOOKS
The principals are expected to present any changes being made to the student handbooks for the 2021-2022 school year. 
Recommendation: Approve the handbook as presented.
Presenter:  Principals
Attachments: (3)
6.D. COMMUNITY EDUCATION PROGRAM HANDBOOK
The Director of Community Education is expected to present any changes being made to the Community Education Program handbooks for the 2021-2022 school year. 
Recommendation: Approve the handbook as presented.
Presenter:  Stephanie Hillman
Attachments: (2)
6.E. BOARD POSITION PROPOSAL: DEF HEAD COOK
The food service program is currently providing meals to preschool aged students at the DEF. As the number of students has increased in the program, the need to cook and serve the meals in that building has increased.
Recommendation: Approve the new position as presented.
Attachments: (2)
6.F. BOARD POSITION PROPOSAL: ADMINISTRATIVE ASSISTANT (SPED)
This position is being created as part of the teacher negotiations 21-23, supporting the need for clerical support for SPED staff. 
Recommednation: Approve the position as presented. 
Presenter:  Brad Kelvington
Attachments: (2)
6.G. CHILD CARE CONTRACT 2021-2023
Recommendation: Approve the contract as presented
Attachments: (1)
6.H. HEALTH AND SAFETY MEASURES FOR 2021-2022 SCHOOL YEAR
Recommendation: Approve the plan for the 21-22 school year
Presenter:  Brad Kelvington
Attachments: (1)
6.I. 2021-2022 RESOLUTION FOR MEMBERSHIP IN THE MINNESOTA STATE HIGH SCHOOL LEAGUE
Membership in the Minnesota State High School League (MSHSL) must be renewed on an annual basis.  MSHSL provides a renewal notice which allows District activities and programs to be conducted under the League's umbrella.  This allows the programs to compete and participate in section and state events during the course of the year.  Recommend approval of the MSHSL membership.
Attachments: (1)
7. DISCUSSION ITEMS
Discussion items receive individual attention because of the nature of the issues and the need for introductory or other discussion in order to review the information prior to taking action.  This is also the agenda location for items which simply need school board review, but no formal action on the item is required.  Discussion items will typically return to the agenda at a future point for more specific action.
7.A. TAX ABATEMENT REQUEST: ALLIANCE BUILDING CORPORATION
Regarding the development of apartments in Cold Spring, MN. 
Presenter:  Corey Gerads
7.B. FOOD SERVICE UPDATE
Director of Food Services Chris Barker will provide an update on the food service program.
Presenter:  Chris Barker
Attachments: (1)
7.C. EQUITY INCLUSIVE ACTION UPDATE
Presenter:  Chair Wesenberg
7.D. EDUCATION MINNESOTA ROCORI 2021-2023 MASTER AGREEMENT
The negotiations with Education Minnesota ROCORI for the 2021-2023 term has been completed. The group's members are anticipated to vote on it by September 8, 2021.
Attachments: (1)
7.E. JOB DESCRIPTIONS
The following job descriptions have been introduced to the negotiations committee. They are being presented for review.
  • Secondary Assistant Principal
  • Administrative Assistant (SPED)
Attachments: (2)
7.F. GRADING FOR THE 2021-2022 SCHOOL YEAR
Presenter:  Brad Kelvington
7.G. RESOLUTION TO LIMIT THE ENROLLMENT OF NONRESIDENT PUPILS
Presenter:  Brad Kelvington
Attachments: (2)
7.H. FACILITIES UPDATE 
Presenter:  Brad Kelvington
8. ADMINISTRATIVE REPORTS
8.A. SUPERINTENDENT REPORT
The Superintendent will make his report about ROCORI Public Schools.
Presenter:  Brad Kelvington
8.A.1. Enrollment Update
Attachments: (1)
8.A.2. Budget Comparison report July 2021
The business office provides an update of district expenditures and revenues through the Budget Comparison report. The report is intended to provide a financial picture of the district in a couple ways. One is to compare current year expenditures to the previous year. The second is to simply give a report on the current financial status. In addition to the report, special items of note are highlighted in the explanations offered. This report does not require formal action but is provided as an informational item.
Presenter:  Beth Bertram
Attachments: (1)
8.B. BOARD COMMITTEE AND REPRESENTATIVE REPORTS
Board members will report on activities within their portfolio of committee and representative assignments.
Presenter:  Board Members
Description:  Board members will report on activities within their portfolio of committee and representative assignments.
Attachments: (2)
9. UPCOMING EVENTS AND ACTIVITIES
A calendar of upcoming issues of concern to the school board is included as part of the agenda.
Attachments: (1)
10. ADJOURN
Presenter:  Wesenberg, Board Chair
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