Public Meeting Agenda: January 24, 2022 at 4:30 PM - Business Meeting

1. Business Meeting - Call to Order 4:30 pm

2. Pledge of Allegiance

3. Roll Call

4. Agenda Review - Approval of Agenda

5. Consent Agenda Items -
Pursuant to Policies: EL-7: Treatment of Students, Parents and Community; EL-8: Staff Hiring and Treatment; EL-4: Communication and Counsel to the Board; GP-1; GP-2

5.1. Employment

Attachments: (1)

Employment 1-24-22

1/21/2022 at 11:50 AM

5.2. Resignation

Attachments: (1)

Resignation 1-24-22

1/21/2022 at 11:51 AM

5.3. Substitute Teacher 2021-22

Attachments: (1)

Sub teacher list 1-24-22

1/21/2022 at 11:51 AM

5.4. Substitute Paraprofessional 2021-22

Attachments: (1)

Sub para list 1-24-22

1/21/2022 at 11:51 AM

5.5. Approval of Mid-Year Graduates - YVHS Class of 2022

Attachments: (1)

Mid-year YVHS Grads 21-22 1-24-22 (1)

1/21/2022 at 12:35 PM

5.6. Approval of Mid-Year Graduates - SSHS Class of 2022

Attachments: (1)

Mid-year SSHS Grads 21-22 1-24-22

1/21/2022 at 11:51 AM

6. Approval of Minutes
Pursuant to Policies: EL-7; GP-1: Governance Commitment; GP-2

Description:

January 10, 2022 Board of Education Business Meeting
January 13, 2022 Board of Education Workshop

Attachments: (3)

Approval of minutes 1-24-22

1/21/2022 at 11:56 AM
1-10-22 BOE Business Minutes DFT (1)

1/21/2022 at 11:56 AM
1-13-22 BOE wkshp minutes DFT (1)

1/21/2022 at 11:56 AM

7. Reports and Communications
Pursuant to Policies: EL-4; GP-1;GP-2; EL-9: Asset Protection; EL-11: Budgeting; EL-12: Financial Management and SSSD Strategic Plan

Description:

Strawberry Park Amphitheater Proposal/Project - Piknik Theatre Executive Director Stuart Handloff
2022-23 SSHS Activities Programs - SSHS Athletic /Activities Director Luke DeWolfe

Reports and Communications Action: Acknowledge Receipt of Reports and Communications as presented by the Administration Team and the superintendent

Attachments: (5)

Reports and communications 1-24-22 (1)

1/21/2022 at 2:16 PM
Strawberry Park Amphitheater

1/21/2022 at 11:54 AM
Strawberry Park documents

1/21/2022 at 11:54 AM
Mock Trial Team Analysis_

1/21/2022 at 11:54 AM
SSHS Dance Team Analysis_

1/21/2022 at 11:55 AM

8. Community Comments 5:30 pm Approximate Time
Pursuant to Policies: GP-1: Governance Commitment; EL-7: Treatment of Students, Parents and Community; GP-15: Public Comment and Agenda Items at Board Meetings; GP-15-R: Regulations for Public Comment at Board Meetings.

Board Chair will call for Community Comment(s) relating to items/issues not on the current agenda. The Board Chair will begin by reading this statement:

Description:

Any members of the public wishing to speak about issues not on the current agenda or items that are on the agenda are requested to fill in the speaking log, providing your name, address and who you are representing.
Comments are limited to 3 minutes. If four or more people wish to address the board on a single topic, the board may allot 12 minutes for a collective view.
Speakers' comments and questions should deal with a topic related to matters of the school district.
Speakers' remarks should be suitable for an audience that includes children.
Individual personnel matters and comments about individual students should be sent to the Superintendent in writing with your signature in place of commenting publicly.
Out of respect for the guests attending the Board meeting, the Board may limit public comment to 30 minutes. Registered speakers not part of the first 30 minutes, will be heard at the conclusion of the meeting.
No action shall be taken during this portion of the meeting. Any public comment requiring additional discussion or action by the Board must be placed on a future agenda.
This meeting is being recorded and live streamed and is also available to view on the District's website. All wishing to speak during public comment should review the protocol and process for virtual public comment available in Boardbook.

Join Zoom Meeting
https://ssk12.zoom.us/j/87394494930

Meeting ID: 873 9449 4930

Attachments: (1)

Public comment protocol for virtual meeting 1-24-22

1/21/2022 at 11:55 AM

9. Action Items
Pursuant to Policies: GP-1; GP-2; GP-14: Development and Revision of Board Policy; EL-11: Budgeting; EL-12: Financial Management; EL-9: Asset Protection

9.1. Second Reading and Consideration of Adoption of Revisions to Board Policies EL-5:Staff Compensation; GP-4: Monitoring Board Governance Process and Board/Superintendent Relationship Policies and GP-8: Agenda Planning
Purpose: To consider adoption of revisions to policies as reviewed and discussed by the Board on January 10, 2022

Attachments: (7)

Board Policies second reading and adoption EL-5 GP-4 GP-8 BOE 1-24-22

1/21/2022 at 11:58 AM
EL-5 REDLINED Staff Compensation (1)

1/21/2022 at 11:58 AM
EL-5 Staff Compensation clean version 1-24-22

1/21/2022 at 11:58 AM
GP-4 REDLINED Monitoring Board Governance Process 1-24-22

1/21/2022 at 11:58 AM
GP-4 Monitoring GP & Relationship Policies clean version 1-24-22

1/21/2022 at 11:58 AM
GP-8 REDLINED Agenda Planning 1-24-22

1/21/2022 at 11:59 AM
GP-8 Agenda Planning and Schedule clean version 1-24-22

1/21/2022 at 11:59 AM

9.2. Approval of the 2021-22 Revised Budget and Adoption of the Appropriation Resolution
Purpose: To approve the final budget for 2021-2022 and adopt the appropriation resolution

Attachments: (3)

Budget adoption background sheet 1-24-22

1/21/2022 at 12:00 PM
District Adopted Budget FY2021-22 - Final 1-24-22

1/21/2022 at 12:00 PM
Resolution Approp FY22 January Final 1-24-22

1/21/2022 at 12:02 PM

9.3. Consideration of Adoption of Resolution 2022-01-01 Authorizing Beginning Fund Balance Expenditures
Purpose: To authorize the use of a portion of Beginning Fund Balance as authorized by Colorado statutes

Attachments: (2)

Fund Balance Expenditure Resolution background sheet FY22 1-24-22 (1)

1/21/2022 at 12:04 PM
Resolution Use of Beginning Fund Balance FY22 1-24-22

1/21/2022 at 12:02 PM

10. Board Member Updates/ Comments/Debrief -
Pursuant to Policies: GP-1; GP-2; EL-4

Description:

Board Member Updates
Meeting Review

Attachments: (1)

Board update 1-24-22.doc

1/21/2022 at 12:45 PM

11. Plan for Future Meetings

Description:

Elementary Updates - February 7
Brown Ranch Update - Yampa Valley Housing Authority - February 7
SSHS Activities Proposal for 2022-23 - February 7
FY23 Budget recommendations - March 21
Middle School Updates - Dr. Jenn and Heidi - March
SPE Amphiteater Lease/Update - TBD
Summer Construction Update - Pascal & Stephanie - March
High School & YVHS Updates - Rick & Karla - April
FY23 Proposed Budget - May 23
FY23 Budget public presentation - June 13
FY23 Budget approval - June 27
Department/Program Updates - every business meeting
Colorado Preschool Program
Board Executive Limitation and Governance Process Policies Review - ongoing

Plan for future workshops

12. Executive Session
Pursuant to Policy: EL-4: Communication and Counsel to the Board

Description:

Pursuant to Section 24-6-402(4)(f) for purposes of discussing a personnel matter concerning the ongoing evaluation of the superintendent.

13. Adjourn Business Meeting

January 24, 2022 at 4:30 PM - Business Meeting

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