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January 10, 2022 at 4:30 PM - Business Meeting

1. Business Meeting - Call to Order 4:30 pm
2. Pledge of Allegiance
3. Roll Call
4. Agenda Review - Approval of Agenda
5. Consent Agenda Items -                                                              
Pursuant to Policies: EL-7: Treatment of Students, Parents and Community; EL-8: Staff Hiring and Treatment; EL-4: Communication and Counsel to the Board; GP-1; GP-2
5.1. Resignations
Attachments: (1)
5.2. Retirement
Attachments: (1)
5.3. Employment
Attachments: (1)
5.4. Substitute Teachers 2021-22
Attachments: (1)
5.5. Substitute Paraprofessional 2021-22
Attachments: (1)
5.6. Acknowledge Receipt of SSSD ESSER III Survey Responses
6. Approval of Minutes
  Pursuant to Policies: EL-7; GP-1: Governance Commitment; GP-2
  • December 8, 2021 Board of Education Business Meeting
Attachments: (2)
7. Reports and Communications
Pursuant to Policies: EL-4; GP-1;GP-2; EL-9: Asset Protection; EL-11: Budgeting; EL-12: Financial Management and SSSD Strategic Plan
  • COVID Update - Superintendent Dr. Brad Meeks
  • Healthy Kids Colorado Survey - Behavioral Health & Restorative Practices Coordinator Shelby DeWolfe
  • Colorado Preschool Program - District Advisory Council Update and Special Education and Staffing Update - Director of Exceptional Student Services Anne-Marie Tennyson and Director of Human Resources Katie Jacobs
  • Strategic Plan Update - Director of Teaching & Learning Jay Hamric
  • CDE Coronavirus Relief Funds Monitoring Report - Director of Finance and Operations Stephanie Juneau
  • Single Audit Report - Director of Finance and Operations Stephanie Juneau
Reports and Communications Action: Acknowledge Receipt of Reports and Communications as presented by the Administration Team and the superintendent
8. Community Comments    5:30 pm Approximate Time                                             
Pursuant to Policies: GP-1: Governance Commitment; EL-7: Treatment of Students, Parents and Community; GP-15: Public Comment and Agenda Items at Board Meetings; GP-15-R: Regulations for Public Comment at Board Meetings. 

Board Chair will call for Community Comment(s) relating to items/issues not on the current agenda. The Board Chair will begin by reading this statement:
  • Any members of the public wishing to speak about issues not on the current agenda or items that are on the agenda are requested to fill in the speaking log, providing your name, address and who you are representing.
  • Comments are limited to 3 minutes. If four or more people wish to address the board on a single topic, the board may allot 12 minutes for a collective view. 
  • Speakers' comments and questions should deal with a topic related to the matters of the school district.
  • Speakers' remarks should be suitable for an audience that includes children.
  • Individual personnel matters and comments about individual students should be sent to the Superintendent in writing with your signature in place of commenting publicly.
  • Out of respect for the guests attending the Board meeting, the Board may limit public comment to 30 minutes. Registered speakers not part of the first 30 minutes, will be heard at the conclusion of the meeting.
  • No action shall be taken during this portion of the meeting. Any public comment requiring additional discussion or action by the Board must be placed on a future agenda.
  • This meeting is being recorded and live streamed and is also available to view on the District's website. All wishing to speak during public comment should review the protocol and process for virtual public comment available in Boardbook
Attachments: (1)
9. Action Item
Pursuant to Policies: GP-14: Development and Revision of Board Policy 
9.1. Second Reading and Consideration of Adoption of Revisions to Board Policy GP-11: Board Member Conflict of Interest
Purpose: To consider adoption of revisions to policy as reviewed and discussed by the Board on December 8, 2021
Attachments: (2)
10. Governance Process Policy Review
Pursuant to Policy: GP-1; GP-2; GP-14: Development and Revisions of Board Policy
  • EL-5: Staff Compensation - 1st reading of policy revision - wording changes based on previous changes to the bargaining process
Policy Review
  • GP-3: Governing Style
  • GP-4: Monitoring Board Governance Process and Board/Superintendent Relationship Policies: Committee Structure
  • GP-5: Board Member's Code of Conduct
  • GP-6: President's Role
  • GP-7: Committee Structure
  • GP-8: Agenda Planning
  • GP-10: Handling Concerns Raised by Parents, Community Members and Staff Members
11. Board Member Updates/ Comments/Debrief  -                     
Pursuant to Policies: GP-1; GP-2; EL-4
  • Board Member Updates
  • Meeting Review
Attachments: (1)
12. Plan for Future Meetings                                    
  • Approval of 2021-22 Revised Budget - January 24
  • Elementary Updates - January 24
  • Superintendent Evaluation - executive session - January 24
  • SSHS Athletic Programs 2022-23 - January 24
  • Middle School Updates - Heidi & Dr. Jenn - February
  • High School & YVHS Update - Rick  & Karla - March 
  • Summer Construction Update - Pascal & Stephanie  - March 
  • Department/Program Updates - every business meeting
  • Brown Ranch presentation - TBD
  • Board Governance Process and Executive Limitation Policy Review - ongoing
Board Workshops
  • FY23 Budget Planning - January 13 at 11 am

13. Executive Session
Pursuant to Policy: El-4: Communication and Counsel to the Board
  • Pursuant to Section C.R.S. 24-6-402(4)(e) to determine positions related to matters that are or will be subject to negotiations, including developing a strategy for negotiations
14. Adjourn Business Meeting                                                  

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