Public Meeting Agenda: August 30, 2021 at 4:30 PM - Business Meeting

Agenda
1. Business Meeting - Call to Order 4:30 pm
2. Pledge of Allegiance
3. Roll Call
4. Agenda Review - Approval of Agenda
5. Consent Agenda Items - Pursuant to Policies: EL-7: Treatment of Students, Parents and Community; EL-8: Staff Hiring and Treatment; EL-4: Communication and Counsel to the Board; GP-1; GP-2
5.1. Employment Attachments: (1) Employment 8-30-21 8/27/2021 at 3:30 PM
5.2. Resignations Attachments: (1) Resignations 8-30-21 8/27/2021 at 3:30 PM
5.3. Substitute Teachers 2021-22 Attachments: (1) Sub teacher list 8-30-21 8/27/2021 at 3:31 PM
5.4. Substitute Paraprofessionals 2021-22 Attachments: (1) Sub para list 8-30-21 8/27/2021 at 3:31 PM
5.5. Adoption of Memorandum of Understanding with Routt County Sheriff's Office for a School Resource Officer Program 2021-22 Attachments: (2) MOU Sheriff SRO 21-22 background 8-30-21.doc 8/27/2021 at 3:31 PM Sheriff SRO agreement 8-30-21 8/27/2021 at 3:32 PM
6. Approval of Minutes Pursuant to Policies: EL-7; GP-1: Governance Commitment; GP-2 Description: August 9, 2021 Board of Education Business Meeting August 19, 2021 Board of Education Special Meeting Attachments: (3) Approval of minutes 8-30-21 8/27/2021 at 3:33 PM 8-9-21 BOE Business Minutes DFT 8/27/2021 at 3:33 PM 8-19-21 BOE Special Meeting minutes DFT 8/27/2021 at 3:33 PM
7. Action Item Pursuant to Policies: GP-1: Governance Commitment; GP-2: Board Job Description; EL-4; GP-3: Governing Style
7.1. Consideration of Approval of Operating Agreement between Northwest Colorado Board of Cooperative Educational Services and SSSD for Special Education Programs and Processes for the 2022-23 School Year Purpose: To consider approval of the Operating Agreement with NWBOCES regarding special education programs and processes for the 2022-23 school year Attachments: (2) Special Education BOCES Agreement background 8-30-21 (1) 8/27/2021 at 4:05 PM BOCES SSSD Operating Agreement SY 22-23 8-25-21 8/27/2021 at 3:35 PM
8. Community Comments 5:30 pm Approximate Time Pursuant to Policies: GP-1: Governance Commitment; EL-7: Treatment of Students, Parents and Community; GP-15: Public Comment and Agenda Items at Board Meetings; GP-15-R: Regulations for Public Comment at Board Meetings. Board Chair will call for Community Comment(s) relating to items/issues not on the current agenda. The Board Chair will begin by reading this statement: "Any members of the public wishing to speak about issues not on the current agenda are requested to fill in the speaking log providing your name, address, and who you are representing." Description: Comments are limited to 3 minutes. If four or more people wish to address the board on a single topic, the board may allot 10 minutes for a collective view and no more than 15 minutes. Your comments must begin with stating your name and who you are representing. No action shall be taken during this portion of the meeting. Any public comment requiring additional discussion or action by the Board must be placed on a future agenda. Attachments: (1) Public comment protocol for virtual meeting 8-30-21 8/27/2021 at 3:36 PM
9. Reports and Communications Pursuant to Policies: EL-4; GP-1;GP-2 and SSSD Strategic Plan Description: Culture & Climate Task Force Update - Lisel Petis Back to School Update - Superintendent Brad Meeks, Director of Teaching & Learning Jay Hamric and Director of Exceptional Student Services Anne-Marie Williams Reports and Communications Action: Acknowledge Receipt of Reports and Communications as presented by the Administration Team and the superintendent Attachments: (2) Reports and communications 8-30-21 8/27/2021 at 3:39 PM Culture & climate BOE presentation 8-30-21 8/27/2021 at 3:39 PM
10. Board Discussion Pursuant to Strategic Plan and Policies: GP-1;GP-2; EL-4; GP-10: Handling Concerns Raised by Parents, Community Members & Staff Members; GP-19: School Board Meetings Description: Consider New Location for School Board Meetings Attachments: (1) Board discussion meeting location and format 8-30-21 8/27/2021 at 3:38 PM
11. Board Member Updates/ Comments/Debrief - Pursuant to Policies: GP-1; GP-2; EL-4 Description: Board Member Updates Meeting Review Attachments: (1) Board update 8-30-21.doc 8/27/2021 at 3:54 PM
12. Plan for Future Meetings Description: Attendance Boundary Revision - September Transportation Authority Presentation - September 13 or 27 Construction Update - September 13 Swear in New Board Directors - November 15 (no later than Dec 3) Election of Board Officers - November 15 (no later than Dec 9) Board Governance Process and Executive Limitations Policies Review - ongoing Plan for future workshops Potential Board Candidates Question & Answer Session - September Coffee with the Board Events September 1, 2021, 4 pm - Off the Beaten Path Bookstore - Kim Brack & Katy Lee October 6, 2021, 11 am - Off the Beaten Path Bookstore- Chresta Brinkman and Lara Craig November 3, 2021, 5 pm - Off the Beaten Path Bookstore - TBD December 7, 2021, 11 am - Off the Beaten Path Bookstore - TBD 2021 Election - Important Dates to Remember Candidate Petitions due to District Election Official - August 27 Election Day - November 2 CASB Annual Conference - December 2-4 New Board Swear-in by December 3 Organizational Meeting to elect officers by December 9
13. Adjourn Business Meeting

1. Business Meeting - Call to Order 4:30 pm

2. Pledge of Allegiance

3. Roll Call

4. Agenda Review - Approval of Agenda

5. Consent Agenda Items -
Pursuant to Policies: EL-7: Treatment of Students, Parents and Community; EL-8: Staff Hiring and Treatment; EL-4: Communication and Counsel to the Board; GP-1; GP-2

5.1. Employment

Attachments: (1)

Employment 8-30-21

8/27/2021 at 3:30 PM

5.2. Resignations

Attachments: (1)

Resignations 8-30-21

8/27/2021 at 3:30 PM

5.3. Substitute Teachers 2021-22

Attachments: (1)

Sub teacher list 8-30-21

8/27/2021 at 3:31 PM

5.4. Substitute Paraprofessionals 2021-22

Attachments: (1)

Sub para list 8-30-21

8/27/2021 at 3:31 PM

5.5. Adoption of Memorandum of Understanding with Routt County Sheriff's Office for a School Resource Officer Program 2021-22

Attachments: (2)

MOU Sheriff SRO 21-22 background 8-30-21.doc

8/27/2021 at 3:31 PM
Sheriff SRO agreement 8-30-21

8/27/2021 at 3:32 PM

6. Approval of Minutes
Pursuant to Policies: EL-7; GP-1: Governance Commitment; GP-2

Description:

August 9, 2021 Board of Education Business Meeting
August 19, 2021 Board of Education Special Meeting

Attachments: (3)

Approval of minutes 8-30-21

8/27/2021 at 3:33 PM
8-9-21 BOE Business Minutes DFT

8/27/2021 at 3:33 PM
8-19-21 BOE Special Meeting minutes DFT

8/27/2021 at 3:33 PM

7. Action Item
Pursuant to Policies: GP-1: Governance Commitment; GP-2: Board Job Description; EL-4; GP-3: Governing Style

7.1. Consideration of Approval of Operating Agreement between Northwest Colorado Board of Cooperative Educational Services and SSSD for Special Education Programs and Processes for the 2022-23 School Year
Purpose: To consider approval of the Operating Agreement with NWBOCES regarding special education programs and processes for the 2022-23 school year

Attachments: (2)

Special Education BOCES Agreement background 8-30-21 (1)

8/27/2021 at 4:05 PM
BOCES SSSD Operating Agreement SY 22-23 8-25-21

8/27/2021 at 3:35 PM

8. Community Comments 5:30 pm Approximate Time
Pursuant to Policies: GP-1: Governance Commitment; EL-7: Treatment of Students, Parents and Community; GP-15: Public Comment and Agenda Items at Board Meetings; GP-15-R: Regulations for Public Comment at Board Meetings.

Board Chair will call for Community Comment(s) relating to items/issues not on the current agenda. The Board Chair will begin by reading this statement: "Any members of the public wishing to speak about issues not on the current agenda are requested to fill in the speaking log providing your name, address, and who you are representing."

Description:

Comments are limited to 3 minutes. If four or more people wish to address the board on a single topic, the board may allot 10 minutes for a collective view and no more than 15 minutes.
Your comments must begin with stating your name and who you are representing.
No action shall be taken during this portion of the meeting. Any public comment requiring additional discussion or action by the Board must be placed on a future agenda.

Attachments: (1)

Public comment protocol for virtual meeting 8-30-21

8/27/2021 at 3:36 PM

9. Reports and Communications
Pursuant to Policies: EL-4; GP-1;GP-2 and SSSD Strategic Plan

Description:

Culture & Climate Task Force Update - Lisel Petis
Back to School Update - Superintendent Brad Meeks, Director of Teaching & Learning Jay Hamric and Director of Exceptional Student Services Anne-Marie Williams

Reports and Communications Action: Acknowledge Receipt of Reports and Communications as presented by the Administration Team and the superintendent

Attachments: (2)

Reports and communications 8-30-21

8/27/2021 at 3:39 PM
Culture & climate BOE presentation 8-30-21

8/27/2021 at 3:39 PM

10. Board Discussion
Pursuant to Strategic Plan and Policies: GP-1;GP-2; EL-4; GP-10: Handling Concerns Raised by Parents, Community Members & Staff Members; GP-19: School Board Meetings

Description:

Consider New Location for School Board Meetings

Attachments: (1)

Board discussion meeting location and format 8-30-21

8/27/2021 at 3:38 PM

11. Board Member Updates/ Comments/Debrief -
Pursuant to Policies: GP-1; GP-2; EL-4

Description:

Board Member Updates
Meeting Review

Attachments: (1)

Board update 8-30-21.doc

8/27/2021 at 3:54 PM

12. Plan for Future Meetings

Description:

Attendance Boundary Revision - September
Transportation Authority Presentation - September 13 or 27
Construction Update - September 13
Swear in New Board Directors - November 15 (no later than Dec 3)
Election of Board Officers - November 15 (no later than Dec 9)
Board Governance Process and Executive Limitations Policies Review - ongoing

Plan for future workshops

Potential Board Candidates Question & Answer Session - September

Coffee with the Board Events

September 1, 2021, 4 pm - Off the Beaten Path Bookstore - Kim Brack & Katy Lee
October 6, 2021, 11 am - Off the Beaten Path Bookstore- Chresta Brinkman and Lara Craig
November 3, 2021, 5 pm - Off the Beaten Path Bookstore - TBD
December 7, 2021, 11 am - Off the Beaten Path Bookstore - TBD

2021 Election - Important Dates to Remember

Candidate Petitions due to District Election Official - August 27
Election Day - November 2
CASB Annual Conference - December 2-4
New Board Swear-in by December 3
Organizational Meeting to elect officers by December 9

13. Adjourn Business Meeting

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August 30, 2021 at 4:30 PM - Business Meeting