skip to main content
Meeting Agenda
1. Financial Report
1.A. Financial Report
1.B. Approval of Payment of Claims - Attached as an "extra"
1.C. Budget Revisions
1.D. Wire Transfers
1.E. Investment Transactions 
1.F. APU Projections
1.G. Fundraisers
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids
2.A.1) Bid -1262-1 Wireless Network Controller
Bids for a Wireless Network Controller were advertised and posted on the Universal Service Administrative Company website as required to qualify for E-Rate funding.  Responses were received from three vendors.
2.A.2) Bid - 1263-1 MAN and ISP Services
Bids for Metropolitan Area Network (MAN) communications and Internet Service Provider (ISP) were advertised and posted on the Universal Service Administrative Company website as required to quality for E-Rate funding.  A response was received from one vendor.
2.A.3) Bid - 1264 Core Switch
Bids for a Core Switch were advertised and posted on the Universal Service Administrative Company website as required to qualify for E-Rate funding.  Responses were received from two vendors.
2.A.4) Bid - 1265 Next-Generation Firewall
Bids for a Next-Generation Firewall were advertised and posted on the Universal Service Administrative Company website as required to qualify for E-Rate funding.  Four vendors responded.
2.B. RFPs - None
2.C. Quotes - None
3. Policies and Regulations
3.A. New Bylaw 204 - School Board Meeting Minutes
Attached is MSBA model policy 204 - School Board Meeting Minutes for the second reading.  This policy would become a Bylaw would replace policies 8090, 8095, 8110, 9105 and 9110.
3.B. Delete Policy 8090 - Preparation for Meetings
In moving to MSBA model policies, administration is recommending the deletion of Policy 8090, which will be replaced with MSBA Policy 204.
3.C. Delete Policy 8095 - Procedures During Meetings - DEFINITELY POSTPONED Until April 2018 Board Meeting
In moving to MSBA model policies, administration is recommending the deletion of Policy 8095, which will be replaced with MSBA Policy 204.
3.D. Delete Policy 8110 - School Board Records
In moving to MSBA model policies, administration is recommending the deletion of Policy 8110, which will be replaced with MSBA Policy 204.
3.E. Delete Policy 9105 - Official Publications
In moving to MSBA model policies, administration is recommending the deletion of Policy 9105, which will be replaced with MSBA Policy 204.
3.F. Delete Policy 9110 - Minutes of Meetings
In moving to MSBA model policies, administration is recommending the deletion of Policy 9110, which will be replaced with MSBA Policy 204.
3.G. New Policy 108 - Data Request Policy
Attached is a data practices policy drafted by Administration.
3.H. 1016 - Information Requests - Deletion
Attached is Policy 1016; this policy would be replaced by new Policy 108.
4. Contracts, Change Orders, and Leases
4.A. Contracts 
4.A.1) Campus Suite 
Over the coming year, Google will no longer be supporting their current website platform.  This platform provides the foundation on which our district and school websites are built.  In addition, websites are subject to Americans with Disabilities Act (ADA) regulations and standards that our district and school websites do not currently meet.  Several vendor proposals were received and reviewed.
4.B. Change Orders
4.B.1) Change Order #2 – General Construction Change Orders as Per Attached - Krause Anderson Construction Company / NJPA -Gordian ezIQC Contract for Rockridge School
All tasks and completed work in Change Order #2 have been previously bid, and all costs associated with this Change Order have been reviewed ARI, KA and the owner; all have agreed the costs are reasonable and appropriate.  These items were expected, budget compliant and communicated to the Board previously on February 28, 2018 via email.
4.B.2) PLACEHOLDER - Other Change Orders
4.C. Leases
5. Resolutions
5.A. B-3-18-3531 - Acceptance of Donations
5.B. B-3-18-3532- Adoption of the Preliminary Budget Report for the Fiscal Year 2019 Budget - POSTPONED until Special Board Meeting on March 27, 2018
5.C. PLACEHOLDER - Sale of Property
6. Informational - These items are provided for informational purposes only and no action is required.
6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of February 2018.
6.B. Revenue Contracts - None
6.C. No Cost or Other Contracts 
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of February 2018.
6.D. Change Orders Signed - None
6.E. Facilities Management & Capital Project Status Report 
6.F. Audit Engagement Letter  (RPF approved at February 2018 Board Meeting)
6.G. Levy Referendum Update (verbal)
6.H. Legislative Platform Update
6.I. Property Sale Updates
7. Future Items
7.A. Policy Updates
7.B. Model MSBA Policy on Data Practices
7.C. Ten-Year Capital Facilities Plan - 2018 (May 2018)
Agenda Item Details Reload Your Meeting
Meeting: March 20, 2018 at 6:30 PM - Business Committee - Regular School Board Meeting
Subject:
1. Financial Report
Subject:
1.A. Financial Report
Attachments:
Subject:
1.B. Approval of Payment of Claims - Attached as an "extra"
Subject:
1.C. Budget Revisions
Attachments:
Subject:
1.D. Wire Transfers
Attachments:
Subject:
1.E. Investment Transactions 
Attachments:
Subject:
1.F. APU Projections
Attachments:
Subject:
1.G. Fundraisers
Attachments:
Subject:
2. Bids, R.F.P.s and Quotes Reports
Subject:
2.A. Bids
Subject:
2.A.1) Bid -1262-1 Wireless Network Controller
Bids for a Wireless Network Controller were advertised and posted on the Universal Service Administrative Company website as required to qualify for E-Rate funding.  Responses were received from three vendors.
Description:

Recommendation:  It is recommended that the Duluth School Board accept the bid from CDW Government Inc in the amount of $91,754.00
Attachments:
Subject:
2.A.2) Bid - 1263-1 MAN and ISP Services
Bids for Metropolitan Area Network (MAN) communications and Internet Service Provider (ISP) were advertised and posted on the Universal Service Administrative Company website as required to quality for E-Rate funding.  A response was received from one vendor.
Description:

Recommendation:  It is recommended that the Duluth School Board accept the bid from Charter Communications in the amount of $472,321.00.
Attachments:
Subject:
2.A.3) Bid - 1264 Core Switch
Bids for a Core Switch were advertised and posted on the Universal Service Administrative Company website as required to qualify for E-Rate funding.  Responses were received from two vendors.
Description:

Recommendation:  It is recommended that the Duluth School Board accept the bid from CDW  Government LLC in the amount of $46,404,61.
Attachments:
Subject:
2.A.4) Bid - 1265 Next-Generation Firewall
Bids for a Next-Generation Firewall were advertised and posted on the Universal Service Administrative Company website as required to qualify for E-Rate funding.  Four vendors responded.
Description:

Recommendation:  It is recommended that the Duluth School Board accept the low bid meeting specifications as submitted by Heartland Business Systems in the amount of $63,642.43.
Attachments:
Subject:
2.B. RFPs - None
Subject:
2.C. Quotes - None
Subject:
3. Policies and Regulations
Subject:
3.A. New Bylaw 204 - School Board Meeting Minutes
Attached is MSBA model policy 204 - School Board Meeting Minutes for the second reading.  This policy would become a Bylaw would replace policies 8090, 8095, 8110, 9105 and 9110.
Description:

Recommendation: It is recommended that the Duluth School Board approve Bylaw 204 - second reading.
Attachments:
Subject:
3.B. Delete Policy 8090 - Preparation for Meetings
In moving to MSBA model policies, administration is recommending the deletion of Policy 8090, which will be replaced with MSBA Policy 204.
Description:

Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 8090 - second reading.
Attachments:
Subject:
3.C. Delete Policy 8095 - Procedures During Meetings - DEFINITELY POSTPONED Until April 2018 Board Meeting
In moving to MSBA model policies, administration is recommending the deletion of Policy 8095, which will be replaced with MSBA Policy 204.
Description:

Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 8095 - second reading.
Attachments:
Subject:
3.D. Delete Policy 8110 - School Board Records
In moving to MSBA model policies, administration is recommending the deletion of Policy 8110, which will be replaced with MSBA Policy 204.
Description:

Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 8110 - second reading.
Attachments:
Subject:
3.E. Delete Policy 9105 - Official Publications
In moving to MSBA model policies, administration is recommending the deletion of Policy 9105, which will be replaced with MSBA Policy 204.
Description:

Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 9105 - second reading.
Attachments:
Subject:
3.F. Delete Policy 9110 - Minutes of Meetings
In moving to MSBA model policies, administration is recommending the deletion of Policy 9110, which will be replaced with MSBA Policy 204.
Description:

Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 9110 - second reading.
Attachments:
Subject:
3.G. New Policy 108 - Data Request Policy
Attached is a data practices policy drafted by Administration.
Description:

Recommendation:  It is recommended that the Duluth School Board approve the new Policy 108 - first reading.
Attachments:
Subject:
3.H. 1016 - Information Requests - Deletion
Attached is Policy 1016; this policy would be replaced by new Policy 108.
Description:

Recommendation:  It is recommended that the Duluth School Board approve the deletion of Policy 1016 - first reading.
Attachments:
Subject:
4. Contracts, Change Orders, and Leases
Subject:
4.A. Contracts 
Subject:
4.A.1) Campus Suite 
Over the coming year, Google will no longer be supporting their current website platform.  This platform provides the foundation on which our district and school websites are built.  In addition, websites are subject to Americans with Disabilities Act (ADA) regulations and standards that our district and school websites do not currently meet.  Several vendor proposals were received and reviewed.
Description:

Recommendation:  It is recommended that the Duluth School Board approve this 36-month contract with Campus Suite.
Attachments:
Subject:
4.B. Change Orders
Subject:
4.B.1) Change Order #2 – General Construction Change Orders as Per Attached - Krause Anderson Construction Company / NJPA -Gordian ezIQC Contract for Rockridge School
All tasks and completed work in Change Order #2 have been previously bid, and all costs associated with this Change Order have been reviewed ARI, KA and the owner; all have agreed the costs are reasonable and appropriate.  These items were expected, budget compliant and communicated to the Board previously on February 28, 2018 via email.
Description:

Recommendation:  It is recommended that the Duluth School Board approve Change Order #2, in the amount of $83,994.11, for a new construction contract amount of $2,632,506.56.
Attachments:
Subject:
4.B.2) PLACEHOLDER - Other Change Orders
Subject:
4.C. Leases
Subject:
5. Resolutions
Subject:
5.A. B-3-18-3531 - Acceptance of Donations
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-3-18-3531.
Attachments:
Subject:
5.B. B-3-18-3532- Adoption of the Preliminary Budget Report for the Fiscal Year 2019 Budget - POSTPONED until Special Board Meeting on March 27, 2018
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-3-18-3532.
Attachments:
Subject:
5.C. PLACEHOLDER - Sale of Property
Subject:
6. Informational - These items are provided for informational purposes only and no action is required.
Subject:
6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of February 2018.
Attachments:
Subject:
6.B. Revenue Contracts - None
Subject:
6.C. No Cost or Other Contracts 
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of February 2018.
Attachments:
Subject:
6.D. Change Orders Signed - None
Subject:
6.E. Facilities Management & Capital Project Status Report 
Attachments:
Subject:
6.F. Audit Engagement Letter  (RPF approved at February 2018 Board Meeting)
Attachments:
Subject:
6.G. Levy Referendum Update (verbal)
Subject:
6.H. Legislative Platform Update
Attachments:
Subject:
6.I. Property Sale Updates
Subject:
7. Future Items
Subject:
7.A. Policy Updates
Subject:
7.B. Model MSBA Policy on Data Practices
Subject:
7.C. Ten-Year Capital Facilities Plan - 2018 (May 2018)

Web Viewer