Meeting Agenda
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
2. ADOPTING THE AGENDA
3. STUDENT/STAFF SHARE
3.1. Student/Staff Share
4. PUBLIC PARTICIPATION, VISITORS, COMMUNICATION
4.1. Public Participation, Visitors
4.2. Communications
5. SAFETY AND SECURITY (CLOSED MEETING Minnesota Statutes, Section 13D. 01, Subdivision 3)
6. REQUEST TO REMOVE TOPIC(S) FROM CONSENT AGENDA
7. CONSENT AGENDA
8. KENMARK INVOICE
9. APRIL 2025 TREASURER REPORT
 
10. MATH CURRICULUM PURCHASE 
11. DACOTAH PAPER PURCHASE  
12. RASINSKI DOOR REPAIR 
13. REPORTS
13.1. Principals, AD, Superintendent
13.2. Delegates/Liaisons/Committees
14. PERSONNEL
14.1. Resignations
15. RESOLUTION ACCEPTING DONATIONS
16. ACCEPTANCE OF GRANTS
17. POLICY
17.1. Policy 301 School District Administration 
17.2. Policy 302 Superintendent 
17.3. Policy 303 Superintendent Selection
17.4. Policy 304 Superintendent Contract, Duties, and Evaluation
17.5. Policy 305 Policy Implementation 
17.6. Policy 306 Administrator Code of Ethics 
17.7. Policy 413 Harassment and Violence
17.8. Policy 421 Gifts to Employees and School Board Members
17.9. Policy 422 Policies Incorporated by Reference
17.10. Policy 423 Employee-Student Relationships
17.11. Policy 424 License Status
17.12. Policy 427 Workload Limits for certain Special Education Teachers 
18. ADJOURN
Agenda Item Details Reload Your Meeting
Meeting: May 19, 2025 at 6:30 PM - Regular Board Meeting
Subject:
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
Description:
The May 19, 2025 regular meeting of the Menahga Public School board called to order by Chair Haverinen  at                         with the Pledge of Allegiance.

Board members present:   Andrea Haverinen, Julia Kicker, Katie Howard, Sara Makela, Cherie Peterson and David Treinen.  Others present: ES Principal Lisa Parrish, HS Principal Michelle Koch and Superintendent Jay Kjos.
Subject:
2. ADOPTING THE AGENDA
Description:
Motion by                                 to adopt the agenda as amended/presented

    
Seconded by                          vote
Subject:
3. STUDENT/STAFF SHARE
Subject:
3.1. Student/Staff Share
Description:
 
Subject:
4. PUBLIC PARTICIPATION, VISITORS, COMMUNICATION
Subject:
4.1. Public Participation, Visitors
Description:
Tom Rasmussen
Subject:
4.2. Communications
Subject:
5. SAFETY AND SECURITY (CLOSED MEETING Minnesota Statutes, Section 13D. 01, Subdivision 3)
Description:
Minnesota Statutes, Section 13D. 01, Subdivision 3
Subject:
6. REQUEST TO REMOVE TOPIC(S) FROM CONSENT AGENDA
Description:
If needed:
                        Motion by                           to remove the following from the consent agenda:

                        Seconded by                     vote
Subject:
7. CONSENT AGENDA
Description:
Motion by                           to approve the following consent items:

1.  April 28, 2025 regular meeting minutes; May 5, 2025 policy committee minutes;
2.  Activity fund and monthly claims in the amount of $8,829,232.99
3. Notice of assignment for the following extracurricular coach/advisor for the 2025-2026 school year: Katie Novak, 2025-2026 Cheerleading Coach step 2;
4.  Teacher Contract with Emily Huotari, Elementary School Teacher, MA Step 5, 1.0 FTE per EMM Master Agreement, beginning with the 2025-2026 school year; 
5. Teacher Contract with Cassidy Bera, Elementary EOD Kindergarten Teacher, BA Step 1, .6 FTE per EMM Master Agreement, beginning with the 2025-2026 school year; 
6.  Notice of Long-Term Substitute Assignment for Logan Caron, per EMM Master Agreement, for the period beginning August 25, 2025 and ending no later than May 26, 2026;


Seconded by                     vote
Attachments:
Subject:
8. KENMARK INVOICE
Description:
Motion by                            to approve the Kenmark invoice in the amount of $397.00 as presented. 

Seconded by                         vote
Attachments:
Subject:
9. APRIL 2025 TREASURER REPORT
 
Attachments:
Subject:
10. MATH CURRICULUM PURCHASE 
Description:
Motion by                          to approve/deny the math curriculum purchase in the amount of $47,025.00 as presented. 

Seconded by                          vote
Attachments:
Subject:
11. DACOTAH PAPER PURCHASE  
Description:
Motion by                       to approve/deny the purchase of paper products from Dacotah paper in the amount of $35,691.12 as presented. 

Seconded by                         vote
Attachments:
Subject:
12. RASINSKI DOOR REPAIR 
Description:
Motion by                       to approve/deny Rasinki's Door Repair in the amount of $15,770.28 as presented. 

Seconded by                         vote
Attachments:
Subject:
13. REPORTS
Subject:
13.1. Principals, AD, Superintendent
Attachments:
Subject:
13.2. Delegates/Liaisons/Committees
Description:
Board Delegates and Liaison 2025:
Building Advisory: Katie Howard and David Treinen
Community Education: Andrea Haverinen
Crisis Management: Katie Howard
Freshwater Education District: Katie Howard
Minnesota School Board Association: Andrea Haverinen
Minnesota State High School League: David Treinen
Pairing and Sharing: Andrea Haverinen and Sara Makela
Policy: Andrea Haverinen, Julia Kicker and Cherie Peterson
Negotiations:
Licensed: Julia Kicker and Andrea Haverinen
Paraprofessionals: Katie Howard and Cherie Peterson
Principals: Andrea Haverinen and David Treinen
Rebranding: Cherie Peterson, Sara Makela and David Treinen
Region 5 Development Commission: Andrea Haverinen
Sourcewell: Julia Kicker
Wadena County Collaborative: Cherie Peterson
Wellness: Sara Makela
 
Subject:
14. PERSONNEL
Subject:
14.1. Resignations
Description:
Motion by                       to accept the resignation from Shelly Hamblin, Elementary Teacher, effective May 27, 2025. We thank Shelly for her 31 years of dedicated service to the students of our school. 

Seconded by                    vote 

Motion by                       to accept the resignation from Angelina Johnson, Paraprofessional, effective May 27, 2025. We thank Angelina for her year of dedicated service to the students of our school. 

Seconded by                    vote 
Subject:
15. RESOLUTION ACCEPTING DONATIONS
Description:

The following resolution was introduced by ___________________________                                     

        RESOLUTION ACCEPTING DONATIONS
    WHEREAS, MS 123B.02, Subd. 6 provides:  "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated.  In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
   WHEREAS, MS 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor.  Nothing herein shall authorize such acceptance or use for religious or sectarian purposes.  Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and
   WHEREAS, every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; 
   THEREFORE, BE IT RESOLVED, that the School Board of Menahga Public School Dist 821 gratefully accept the following donations as identified below: Check in the amount of $1,768.67 from the Park Rapids Co-op Shipping Association to the Menahga FFA  Chapter, Future Farmers of America. 
     
 
Resolution seconded by  _________________________

The vote on adoption of the Resolution was as follows:
   voting aye:
   voting nay:
   absent:
   Whereupon, said resolution was declared duly adopted.
Subject:
16. ACCEPTANCE OF GRANTS
Description:
Motion by                          to accept, with gratitude, the following grant(s);
 
    
Seconded by                    vote
Subject:
17. POLICY
Subject:
17.1. Policy 301 School District Administration 
Description:
Motion by                       to approve the second reading and adoption of Policy 301 School District Administration as presented. 

Seconded by                     vote
Attachments:
Subject:
17.2. Policy 302 Superintendent 
Description:
Motion by                         to approve the second reading and adoption of Policy 302 Superintendent as presented. 

Seconded by                      vote
Attachments:
Subject:
17.3. Policy 303 Superintendent Selection
Description:
Motion by                        to approve the second reading and adoption of Policy 303 Superintendent Selection as presented.

Seconded by                   vote
Attachments:
Subject:
17.4. Policy 304 Superintendent Contract, Duties, and Evaluation
Description:
Motion by                      to approve the second reading and adoption of Policy 304 Superintendent Contract, Duties, and Evaluation as presented. 

Seconded by                    vote
Attachments:
Subject:
17.5. Policy 305 Policy Implementation 
Description:
Motion by                       to approve the second reading and adoption of Policy 305 Policy implementation as presented.

Seconded by                   vote
Attachments:
Subject:
17.6. Policy 306 Administrator Code of Ethics 
Description:
Motion by                     to approve the second reading and adoption of Policy 306 Administrator Code of Ethics as presented.

Seconded by                   vote
Attachments:
Subject:
17.7. Policy 413 Harassment and Violence
Description:
Motion by                         to approve the first reading of policy 413 Harassment and Violence as presented.

Seconded by                      vote  
 
Attachments:
Subject:
17.8. Policy 421 Gifts to Employees and School Board Members
Description:
Motion by                         to approve the first reading of policy 421 Gifts to Employees and School Board Members as presented.

Seconded by                      vote  
 
Attachments:
Subject:
17.9. Policy 422 Policies Incorporated by Reference
Description:
Motion by                         to approve the first reading of policy 422 Policies Incorporated by Reference as presented.

Seconded by                      vote  
Attachments:
Subject:
17.10. Policy 423 Employee-Student Relationships
Description:
Motion by                         to approve the first reading of policy 423 Employee-Student Relationships as presented.

Seconded by                      vote  
 
Attachments:
Subject:
17.11. Policy 424 License Status
Description:
Motion by                         to approve the first reading of policy 424 License Status as presented.

Seconded by                      vote  
 
Attachments:
Subject:
17.12. Policy 427 Workload Limits for certain Special Education Teachers 
Description:
Motion by                         to approve the first reading of policy 427 Workload Limits for certain Special Education Teachers as presented.

Seconded by                      vote  
 
Attachments:
Subject:
18. ADJOURN
Description:
Motion by                                to adjourn the May 19, 2025 regular meeting of the Menahga Public School board at

Seconded by                         vote

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