Meeting Agenda
1. OPENING ITEMS
1.A. Call to Order
1.B. Roll Call
1.C. Pledge of Allegiance
1.D. Invocation
2. APPROVE AGENDA
3. APPROVE MINUTES
4. SUPERINTENDENT'S REPORT
5. REQUESTS TO SPEAK TO THE GOVERNING BOARD
6. CONSENT AGENDA
6.A. Approve Expense Vouchers
6.B. Student Activities Fund Report
6.C. Approve Lease Agreement with T-Mobile West LLC
6.D. Approve Project Development Agreement with Trane U.S. Inc.
6.E. Approval of Governing Board Procedural Rules of Order
6.F. Appoint Student Activities Treasurer
6.G. Authorization to Operate Revolving Funds
6.H. Resolution to Approve Voucher Ratification
6.I. Delegation of Authority to Hire
6.J. Approve Authorized Bank Account, Purchasing and Contract Signers
6.K. Approve Sole Source Vendors for FY 2025-26
6.L. Reimbursements for Vehicle Use 
6.M. Disposal of Surplus Property
7. POSSIBLE EXECUTIVE SESSION (*)
8. ACTION ITEMS
8.A. Personnel Requests (*)
8.B. Approve the Proposed FY 2025-26 Budget
9. INFORMATION ITEMS
9.A. Review of Possible Policy Changes to be Considered for Adoption at a Future Meeting
9.B. Requests for Future Agenda Items
9.C. Upcoming Meetings and Events Calendar
10. ADJOURNMENT
Agenda Item Details Reload Your Meeting


Meeting: June 10, 2025 at 6:00 PM - Regular Board Meeting
Subject:
1. OPENING ITEMS
Subject:
1.A. Call to Order
Subject:
1.B. Roll Call
Subject:
1.C. Pledge of Allegiance
Subject:
1.D. Invocation
Subject:
2. APPROVE AGENDA
Subject:
3. APPROVE MINUTES
Description:
May 13, 2025 Regular Board Meeting
Attachments:
Subject:
4. SUPERINTENDENT'S REPORT
Attachments:
Subject:
5. REQUESTS TO SPEAK TO THE GOVERNING BOARD
Description:
The procedure for addressing the Board in a public meeting may be viewed here:  https://josephcityaz.sites.thrillshare.com/page/public-comments
Links:
Subject:
6. CONSENT AGENDA
Description:
Vote on Consent Agenda. All items listed will be considered as a group and will be approved with one motion unless a Board Member requests an item be removed from the consent agenda and considered as a separate item.
Subject:
6.A. Approve Expense Vouchers
Description:
Action to ratify district vouchers for the period 5/1/25 through 5/30/25.
General and Special Funds: #23 #173,721.63; #24 $180,774.74; #25 $378.505.86; #26 $90,511.53; #1040 $63,337.04; #1041 $62,887.90; #1042 $38,484.18
Auxiliary Operations Funds: #1087 $254.05; #1091 $560.57; 1094 $1,431.21; #1098 $567.12
Student Activities Fund: #1086 $3,605.15; #1092 $307.00; #1093 $1,600.00; #1095 $71.36; #1099 $2,165.35
Subject:
6.B. Student Activities Fund Report
Description:
Revenues, expenditures and charges in the Student Activities Fund Report; period of 5/1/25 through 5/31/25.
Attachments:
Subject:
6.C. Approve Lease Agreement with T-Mobile West LLC
Description:
For placement of cell phone antenna and supporting infrastructure on school property
Subject:
6.D. Approve Project Development Agreement with Trane U.S. Inc.
Description:
For consulting services regarding HVAC and lighting upgrades
Subject:
6.E. Approval of Governing Board Procedural Rules of Order
Subject:
6.F. Appoint Student Activities Treasurer
Description:
Approve annual appointment of Student Activities Treasurer and Assistant Student Activities Treasurer
Subject:
6.G. Authorization to Operate Revolving Funds
Description:
Approval of continuing the operation of the District's revolving accounts for the coming year.
Subject:
6.H. Resolution to Approve Voucher Ratification
Description:
Approve continuing resolution to authorize voucher certification between Governing Board meetings.
Subject:
6.I. Delegation of Authority to Hire
Description:
Approve the delegation of limited authority to the Superintendent to hire temporary, student, and event workers and other critical staff between Governing Board meetings.
Subject:
6.J. Approve Authorized Bank Account, Purchasing and Contract Signers
Description:
Renew and approve authorized signers for bank accounts, purchasing and contracts on behalf of the District.
Subject:
6.K. Approve Sole Source Vendors for FY 2025-26
Attachments:
Subject:
6.L. Reimbursements for Vehicle Use 
Description:
Approval of vehicle use reimbursements for employees who use personal vehicles for authorized school business.
Subject:
6.M. Disposal of Surplus Property
Description:
Approve the disposal of unused surplus furniture, equipment, and other items in compliance with Arizona statutes and administrative code via our online auction web service.
Attachments:
Subject:
7. POSSIBLE EXECUTIVE SESSION (*)
Description:
For any agenda item indicated with an asterisk (*), the Board may vote to convene in Executive Session pursuant to A.R.S. 38-431.03 (A) (1) for personnel matters when notified; (2) discussion or consideration of records exempt by law from public inspection; (3) for consultation with attorney; (4) for consultation with attorney when in pending or contemplated litigation. Discussion or consideration of personnel matters may include employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee.
Subject:
8. ACTION ITEMS
Subject:
8.A. Personnel Requests (*)
Description:
Name Assignment Action
See attached list Coaches Renewal
See attached list Volunteers Acceptance
See attached list HS/JH Extra Duty Assignments
Birk, Kate Teacher Appointment
Bowler, Alexandrya Asst. Pool Manager Appointment
Bowler, Felicia Tutor-Noncertified (Summer School) Assignment
Brawley, Micah Tutor-Certified (Summer School) Assignment
Bushman, Peter Tutor-Certified (Summer School) Assignment
Case, Greg Tutor-Certified (Summer School) Assignment
Castellano, Kori Tutor-Certified (Summer School) Assignment
Fields, Julie Project Coordinator - Grant Management (Part-Time) Appointment
Fischer, Brad Tutor-Certified (Summer School) Assignment
Fischer, Brad Wrestling Tournament Coordinator Renewal
Fischer, Jennifer Tutor-Certified (Summer School) Assignment
Gayer, Michael Tutor-Certified (Summer School) Appointment
Hancock, Natalie Special Education Director (additional assignment) Appointment
Hardy, Kimberlin Seasonal Worker Renewal
Hardy, Redic Bus Driver Appointment
Hardy, Redic Seasonal Worker Appointment
Hansen, Ruth Tutor-Certified (Summer School) Assignment
Hayes, Sarah Tutor-Noncertified (Summer School) Assignment
Hutchens, Jorja Seasonal Worker Appointment
Johnstun, Aaron Seasonal Worker Renewal
Larsen, Eldon Voluteer Coach Renewal
Metzger, Kelly Tutor-Certified (Summer School) Assignment
Miller, Amy Tutor-Certified (Summer School) Assignment
Miller, Cody Coach - JH Wrestling Head Appointment 
Miller, Jareon Seasonal Worker Appointment
Powers, Madyson Seasonal Worker Appointment
Powers, Zach Seasonal Worker Appointment
Whetten, Anthony Tutor-Certified (Summer School) Appointment
Attachments:
Subject:
8.B. Approve the Proposed FY 2025-26 Budget
Description:
Overview of the Joseph City Schools budget will be presented. If approved, the proposed budget will be advertised online for public review and a budget hearing will occur on July 8, 2025 at 6:00 p.m. in the District Office Board Room, to allow the public to comment on the budget.
Attachments:
Subject:
9. INFORMATION ITEMS
Subject:
9.A. Review of Possible Policy Changes to be Considered for Adoption at a Future Meeting
Description:
See the attached Policy Advisory for policy changes to be considered. See the Link section of this agenda item to view the current policy manual. No policy changes will be adopted at this meeting. Policies affected: 

Policy Advisories 876-905 
DA - Fiscal Managment Goals / Priority Objectives
DB; DB-R - Annual Budget
DBC; DBC-R - Budget Planning, Preparation, and Schedules
DBF - Budget Hearings and Reviews / Adoption Process
DBI - Budget Implementation
DBJ - Budget Transfers
DD; DD-E - Funding Proposals, Grants, and Special Projects
DDA - Funding Sources Outside the School System
DEC - Funding from Federal Tax Sources
DFA - Revenues fro Investments
DFB - Revenues from School-Owned Real Estate
DFD - Gate Receipts and Admissions
DFF - Income from School Sales and Services
DG - Banking Services
DGA - Authorized Signatures
DGD - Credit Cards
DI - Fiscal Accounting and Reporting
DIA - Accounting System
DIB - Types of Funds / Revolving Funds
DIC - Financial Reports and Statements
DICA - Budget Format
DID; DID-R - Inventories
DIE; DIE-R - Audits / Financial Monitoring
DJ - Purchasing
DJE; DJE-R - Bidding / Purchasing Procedures
DJG; DJG-R - Vendor / Contractor Relations
DJGA/ DJGA-R - Sales Calls and Demonstrations
DK; DK-EA; DK-EB - Payment Procedures
DKA; DKA-E - Payroll Procedures / Schedules
DN - School Properties Disposition

Policy Advisories 906-908
IJNDB; IJNDB-R - Use of Technology Resources in Instruction
JLF - Reporting Child Abuse / Child Protection
JR; JR-R - Student Records
 
Attachments:
Links:
Subject:
9.B. Requests for Future Agenda Items
Description:
This agenda item is for the Governing Board to have a running record of potential items to be placed on future agendas. There will be no discussion on the substance, merits, or issues relating to the proposed agenda item.
Subject:
9.C. Upcoming Meetings and Events Calendar
Description:
  • Next Regular Board Meeting - July 8, 2025; 6:00 p.m.
Subject:
10. ADJOURNMENT
 

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