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Meeting Agenda
1. Call to Order & Reading of Land Acknowledgment
2. Roll Call- Establishment of a quorum
3. Recess into Public Hearing for 2023-2024 Approved Budget
3.a. Public Hearing
4. Adjourn Public Hearing, Resume Business Meeting
5. Introductions
6. Communications
6.a. Written
6.b. From the Audience (This time is reserved for public comment on topics published on the Board's agenda)
6.c. Recognition
6.c.1. Tom Moore Memorial Award
6.d. LCEA Report
7. Consultant Reports/Staff Reports/Student Reports
7.a. Area Report - Newport High School & Newport Middle School
7.b. Student Report
7.c. Financial Report
7.c.1. May 2023 Financial Reports
7.d. First Student Report (Written)
8. Board Reports
9. Superintendent's Report
9.a. South Beach Property Update
9.b. Final Goals & Measures Report
9.c. School/Program Updates - Compass Online School & Future Bound
10. Adoption of the Consent Calendar
10.a. Minutes of the Board
10.b. Human Resources
10.b.1. Board Personnel Action
10.c. Board
10.c.1. Second Reading of Policy
10.c.2. 2023-2024 Board Meeting Calendar
11. Action Items
11.a. Business Services
11.a.1. Appropriations Transfer
11.b. Facilities & Maintenance/Transportation/Food Services
11.b.1. Sodexo Food Services Contract
11.b.2. Transportation Contract Renewal
11.b.3. Custodial Contract Renewal
11.c. Board
11.c.1. Designation of District Office and Compass K12 Online School
11.c.2. Resolution Adopting the 2023-24 Budget
12. Items of Information & Discussion
12.a. Facilities & Maintenance/Transportation/Food Services
12.a.1. Holly Farm Grading Bid Update
12.a.2. Summer Projects 2023
12.b. Board
12.b.1. Public Comment (This time is reserved for general public comment to the Board)
12.b.2. Draft 23-24 Organizational Resolution
12.c. Other
12.c.1. Reminders/Announcements
12.d. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: Tuesday, June 13, 2023 Executive Session- 5:30 Re: (ORS 192.660(2)(e)) & (ORS 192.660(2)(d)), Retirement and Recognition Celebration 6:00, Regular Business Meeting- 6:30 - Lincoln County School District Business Meeting of the Board
Subject:
1. Call to Order & Reading of Land Acknowledgment
Subject:
2. Roll Call- Establishment of a quorum
Subject:
3. Recess into Public Hearing for 2023-2024 Approved Budget
Subject:
3.a. Public Hearing
Subject:
4. Adjourn Public Hearing, Resume Business Meeting
Subject:
5. Introductions
Subject:
6. Communications
Description:
(During this time the audience will have the opportunity to speak to the Board. Anyone wishing to address the Board is asked to complete a "Board Communication Request" form, available from the board secretary. The chairman reserves the right to limit the time allotted to each presenter. It is requested that those addressing the board state their name for the record.)
Subject:
6.a. Written
Subject:
6.b. From the Audience (This time is reserved for public comment on topics published on the Board's agenda)
Subject:
6.c. Recognition
Subject:
6.c.1. Tom Moore Memorial Award
Attachments:
Subject:
6.d. LCEA Report
Subject:
7. Consultant Reports/Staff Reports/Student Reports
Subject:
7.a. Area Report - Newport High School & Newport Middle School
Description:
Outdoor School Photo: https://photos.app.goo.gl/jc4uDRhU7Qi72kwx7
Attachments:
Subject:
7.b. Student Report
Description:
Student Report Video - Newport High School: https://youtu.be/X3vJEN6gzpI
Subject:
7.c. Financial Report
Subject:
7.c.1. May 2023 Financial Reports
Attachments:
Subject:
7.d. First Student Report (Written)
Attachments:
Subject:
8. Board Reports
Subject:
9. Superintendent's Report
Subject:
9.a. South Beach Property Update
Subject:
9.b. Final Goals & Measures Report
Attachments:
Subject:
9.c. School/Program Updates - Compass Online School & Future Bound
Subject:
10. Adoption of the Consent Calendar
Description:
(Consent Calendar agenda items are designated by the Board to be adopted in a single motion unless an individual Board member or the Superintendent requests an item be removed for consideration.  Action on matters of a routine matter is addressed in one motion to conserve time for other deliberation by the Board.)                   
 
Subject:
10.a. Minutes of the Board
Subject:
10.b. Human Resources
Subject:
10.b.1. Board Personnel Action
Description:
Regular personnel action requiring Board approval.
Attachments:
Subject:
10.c. Board
Subject:
10.c.1. Second Reading of Policy
Attachments:
Subject:
10.c.2. 2023-2024 Board Meeting Calendar
Attachments:
Subject:
11. Action Items
Description:
(Decision Items are those that have been presented to the Board for discussion and questions at a prior meeting.  Some circumstances may dictate a Decision Item without prior discussion.)
 
Subject:
11.a. Business Services
Subject:
11.a.1. Appropriations Transfer
Attachments:
Subject:
11.b. Facilities & Maintenance/Transportation/Food Services
Subject:
11.b.1. Sodexo Food Services Contract
Attachments:
Subject:
11.b.2. Transportation Contract Renewal
Description:
The current contract for transportation services with First Student, Inc is set to expire June 30, 2023.

The attached draft renewal contract through June 30, 2024 represents a 5% increase over the current year's amount.

The increase is based on contract terms stating that the annual increase will be adjusted on July 1 at the start of each new contract year based on the US Dept of Labor BLS CPI-W (US City Average for Urban Wage Earners and Clerical Workers Index) for November to November of the prior contract year. The CPI-W value for November 2021 to November 2022 was 7.12%. Per the contract, if the average change is greater than a 5% increase, then the adjustment shall not exceed 5%.

Staff recommend approval of this contract renewal amendment.
Attachments:
Subject:
11.b.3. Custodial Contract Renewal
Description:
The current contract for custodial services with Sodexo America, LLC is set to expire June 30, 2023.

The attached draft renewal contract adds 2.0 FTE and represents a 6.06% increase over the current year's amount. The increase is based on contract terms stating that the annual increase will be based on the BLS CPI-W (Urban Wage Earners and Clerical Workers Index) for November to November of the prior contract year. That CPI value was 7.12%. The contract requires that if the CPI-W is over 5%, the total increase will be 5% plus 1/2 of the additional increase.

Staff recommend approval of this renewal contract amendement.
Attachments:
Subject:
11.c. Board
Subject:
11.c.1. Designation of District Office and Compass K12 Online School
Subject:
11.c.2. Resolution Adopting the 2023-24 Budget
Attachments:
Subject:
12. Items of Information & Discussion
Description:
(Discussion Items are presented for the Board’s consideration, discussion and questions.  Discussion Items will be considered for Decision at a subsequent meeting.  Information items are for information only.)
 
Subject:
12.a. Facilities & Maintenance/Transportation/Food Services
Subject:
12.a.1. Holly Farm Grading Bid Update
Subject:
12.a.2. Summer Projects 2023
Description:
If there are any questions about projects, please ask Rich Belloni. 
Attachments:
Subject:
12.b. Board
Subject:
12.b.1. Public Comment (This time is reserved for general public comment to the Board)
Subject:
12.b.2. Draft 23-24 Organizational Resolution
Description:
Attached you will find a draft of the annual organizational resolution.

The superintendent's name has been updated as well as the mileage and per diem rates. All updated items are highlighted.
Attachments:
Subject:
12.c. Other
Subject:
12.c.1. Reminders/Announcements
Description:
  • No work Session in June
  • July Organizational Meeting - July 11th 5:00 via Zoom
  • LCSD Key Note Speaker - August 23rd
  • August Board Meeting will be on August 8th at the TLC at 6:30
  • Board Retreat - August 18th 9:00-5:00 at Salishan
  • First Day of School is September 5th
Subject:
12.d. Adjournment

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