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Meeting Agenda
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. November 28, 2023 Special Called Meeting Minutes
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III.B. November 28, 2023 Regular Board Meeting Minutes
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IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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V. Special Items
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V.A. Reports from Board Committees
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V.A.1. Board Evaluation Committee - Dr. Sue Zanne Williamson Urbis
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V.A.2. Strategic Visioning Committee - Paul Pope
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VI. Presentations, Awards, and/or President's Report
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VI.A. Information Technology Reliability Plan - Dr. Amanda Allen
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VI.B. Report on THECB Conference "Leading Texas Future"
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VII. Student Success
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.A.1. December 2023 Monthly Financials
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VIII.B. Management Reports
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VIII.B.1. Financial Aid Report
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VIII.B.2. Testing Report
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VIII.C. Reports from College Governance Councils
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IX. CONSENT AGENDA
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X. Matters Relating to General Administration
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X.A. Consideration and approval of the addition, revision or deletion of (LOCAL) policies as recommended by TASB Community College Services and according to the Instruction Sheet for TASB Localized Policy Manual Update 46 for Wharton County Junior College (Update 46 - $4,433.52 ($4,312.00 plus printing/shipping 868 pages @ .14 each $121.52))
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XI. Matters Relating to Academic Affairs
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XI.A. Approve the Revised Salary Schedule for VPI Secretary Position, Effective January 2024 (No additional cost to the institution)
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XI.B. Approve adding hours to the implementation schedule of Degree Works, effective immediately ($27,000.00 - Title V Grant)
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XI.C. Approve the change in title from Dual Credit Coordinator to Dual Credit Director, effective January 1, 2024 ($8,666.00 increase in salary from AA-1-23 to CA-10-23 from AY24 budget)
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XII. Matters Relating to Administrative Services
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XII.A. Information Item
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XII.A.1. Seek competitive sealed bids for the purchase of simulation manikins, and an interactive video training system for use in training our EMS students (Estimated $180,000.00 - TRUE Grant Funds)
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XIII. Matters Relating to Strategy, Enrollment Management and Technology
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XIII.A. Notify the Board of Trustees that WCJC has been awarded the Texas Reskilling and Upskilling Grant ($250,000.00 - award amount; no cost to the institution)
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XIII.B. Approve the RockIT proposal to complete Phase 2 of the WCJC network infrastructure upgrade on the Wharton Campus ($156,104.95 (ARP funds); $5,000.00 contingency (current budget))
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XIV. Matters Relating to Personnel
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XIV.A. Board of Trustees
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XIV.B. Office of President
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XIV.C. Office of Academic Affairs
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XIV.C.1. Catherine Shoppa received a change in title/assignment from regular, full time senior academic advisor, AA-1-11, to regular, full time instructor of English, FAC-1-11, effective January 8, 2024
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XIV.C.2. Adriana Free received a change from part-time instructor of English to temporary, full time, online instructor of English, FAC-1-10, effective January 8, 2024
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XIV.C.3. 2023 Winter Mini Overloads
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XIV.D. Office of Administrative Services
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XIV.E. Office of Strategy, Enrollment Management and Technology
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XIV.E.1. Oscar Cano received a change in title/assignment from regular, part time help desk support to regular, full time research analyst, A-15-1, effective January 17, 2024
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XIV.E.2. Pisal Var received a change in title/assignment from regular, full time IT technician, P-13-3, to regular, full time functional analyst, A-15-6, effective January 17, 2024
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XIV.E.3. Jenna Bothell employed as regular, full time college recruiter, A-5-5, effective January 17, 2024
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XV. END OF CONSENT AGENDA
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XVI. Paid Professional Assignments
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XVI.A. Information Item:
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XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XVIII. Consideration and possible action on items discussed in closed session
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XIX. Discuss Matters Relating to Formal Policy
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XX. Adjourn
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Agenda Item Details
Reload Your Meeting
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| Meeting: | January 23, 2024 at 6:30 PM - Regular Board Meeting | |
| Subject: |
I. Determination of Quorum and Call to Order
|
|
| Subject: |
II. Pledge of Allegiance
|
|
| Subject: |
III. Reading of the Minutes
|
|
| Subject: |
III.A. November 28, 2023 Special Called Meeting Minutes
|
|
|
Attachments:
|
||
| Subject: |
III.B. November 28, 2023 Regular Board Meeting Minutes
|
|
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Attachments:
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||
| Subject: |
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
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| Subject: |
V. Special Items
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|
| Subject: |
V.A. Reports from Board Committees
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|
| Subject: |
V.A.1. Board Evaluation Committee - Dr. Sue Zanne Williamson Urbis
|
|
| Subject: |
V.A.2. Strategic Visioning Committee - Paul Pope
|
|
| Subject: |
VI. Presentations, Awards, and/or President's Report
|
|
| Subject: |
VI.A. Information Technology Reliability Plan - Dr. Amanda Allen
|
|
|
Attachments:
|
||
| Subject: |
VI.B. Report on THECB Conference "Leading Texas Future"
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|
| Subject: |
VII. Student Success
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|
| Subject: |
VIII. Reports to the Board
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|
| Subject: |
VIII.A. Financial Reports
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|
| Subject: |
VIII.A.1. December 2023 Monthly Financials
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Attachments:
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||
| Subject: |
VIII.B. Management Reports
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| Subject: |
VIII.B.1. Financial Aid Report
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Attachments:
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| Subject: |
VIII.B.2. Testing Report
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Attachments:
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| Subject: |
VIII.C. Reports from College Governance Councils
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| Subject: |
IX. CONSENT AGENDA
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Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
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| Subject: |
X. Matters Relating to General Administration
|
|
| Subject: |
X.A. Consideration and approval of the addition, revision or deletion of (LOCAL) policies as recommended by TASB Community College Services and according to the Instruction Sheet for TASB Localized Policy Manual Update 46 for Wharton County Junior College (Update 46 - $4,433.52 ($4,312.00 plus printing/shipping 868 pages @ .14 each $121.52))
|
|
|
Attachments:
|
||
| Subject: |
XI. Matters Relating to Academic Affairs
|
|
| Subject: |
XI.A. Approve the Revised Salary Schedule for VPI Secretary Position, Effective January 2024 (No additional cost to the institution)
|
|
|
Attachments:
|
||
| Subject: |
XI.B. Approve adding hours to the implementation schedule of Degree Works, effective immediately ($27,000.00 - Title V Grant)
|
|
|
Attachments:
|
||
| Subject: |
XI.C. Approve the change in title from Dual Credit Coordinator to Dual Credit Director, effective January 1, 2024 ($8,666.00 increase in salary from AA-1-23 to CA-10-23 from AY24 budget)
|
|
|
Attachments:
|
||
| Subject: |
XII. Matters Relating to Administrative Services
|
|
| Subject: |
XII.A. Information Item
|
|
| Subject: |
XII.A.1. Seek competitive sealed bids for the purchase of simulation manikins, and an interactive video training system for use in training our EMS students (Estimated $180,000.00 - TRUE Grant Funds)
|
|
|
Attachments:
|
||
| Subject: |
XIII. Matters Relating to Strategy, Enrollment Management and Technology
|
|
| Subject: |
XIII.A. Notify the Board of Trustees that WCJC has been awarded the Texas Reskilling and Upskilling Grant ($250,000.00 - award amount; no cost to the institution)
|
|
|
Attachments:
|
||
| Subject: |
XIII.B. Approve the RockIT proposal to complete Phase 2 of the WCJC network infrastructure upgrade on the Wharton Campus ($156,104.95 (ARP funds); $5,000.00 contingency (current budget))
|
|
|
Attachments:
|
||
| Subject: |
XIV. Matters Relating to Personnel
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|
| Subject: |
XIV.A. Board of Trustees
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|
| Subject: |
XIV.B. Office of President
|
|
| Subject: |
XIV.C. Office of Academic Affairs
|
|
| Subject: |
XIV.C.1. Catherine Shoppa received a change in title/assignment from regular, full time senior academic advisor, AA-1-11, to regular, full time instructor of English, FAC-1-11, effective January 8, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.2. Adriana Free received a change from part-time instructor of English to temporary, full time, online instructor of English, FAC-1-10, effective January 8, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.3. 2023 Winter Mini Overloads
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|
|
Attachments:
|
||
| Subject: |
XIV.D. Office of Administrative Services
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|
| Subject: |
XIV.E. Office of Strategy, Enrollment Management and Technology
|
|
| Subject: |
XIV.E.1. Oscar Cano received a change in title/assignment from regular, part time help desk support to regular, full time research analyst, A-15-1, effective January 17, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.E.2. Pisal Var received a change in title/assignment from regular, full time IT technician, P-13-3, to regular, full time functional analyst, A-15-6, effective January 17, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.E.3. Jenna Bothell employed as regular, full time college recruiter, A-5-5, effective January 17, 2024
|
|
|
Attachments:
|
||
| Subject: |
XV. END OF CONSENT AGENDA
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|
| Subject: |
XVI. Paid Professional Assignments
|
|
| Subject: |
XVI.A. Information Item:
|
|
| Subject: |
XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
|
|
| Subject: |
XVIII. Consideration and possible action on items discussed in closed session
|
|
| Subject: |
XIX. Discuss Matters Relating to Formal Policy
|
|
| Subject: |
XX. Adjourn
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|
