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Meeting Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. September 12, 2022 Board of Trustee Special Called Meeting Minutes
III.B. September 20, 2022 Board of Trustee Public Hearing Meeting Minutes
III.C. September 20, 2022 Board of Trustee Meeting Minutes
IV. Citizens' Comments (approved by board on 5-20-99)
V. Special Items
V.A. Recognition of Texas State Representative Phil Stephenson
V.B. Recognize employees who volunteered to help WISD
V.C. Reports from Board Committees
VI. Presentations, Awards, and/or President's Report
VI.A. Retirement Resolution - Kim Raun
VI.B. Update on Texas Commission on Community College Finance
VI.C. Report on activity in Matagorda County
VI.D. Overview of upcoming WCJC Foundation Event - Jonathan Jeter
VI.E. Overview of WCJC's hiring process - Rachel Bahnsen
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports
VIII.A.1. September 2022 Monthly Financials
VIII.B. Management Reports
VIII.B.1. Financial Aid Report
VIII.B.2. Testing Report
VIII.C. Reports from College Governance Councils
VIII.C.1. Faculty Council Meeting Minutes from September 6, 2022
VIII.C.2. Extended Cabinet Meeting Minutes from September 15, 2022
IX. CONSENT AGENDA
X. Matters Relating to General Administration
XI. Matters Relating to Academic Affairs
XII. Matters Relating to Administrative Services
XII.A. Upgrade position of Security Secretary to Security and Public Safety Document and Compliance Specialist ($7,100.00-accommodated by the current Security and Public Safety budget)
XII.B. Approval of Fiscal Year 2022 Budget Adjustments (N/A)
XII.C. Adopt attached list of qualified brokers that are authorized to engage in investment transactions with Wharton County Junior College (N/A)
XII.D. Approve the allocation of funds from the prior year fund balance for 2022 outstanding encumbrances ($531,741.91-Unrestricted Operating Fund for 2022-2023 $175,128.48; Restricted Grant Accounts for 2022-2023 $356,613.43)
XII.E. Approve transfer of $1,468,923.16 from the Unrestricted Current Operating Fund to the Investment in Plant Fund (N/A-this transfer will eliminate the fund inequities resulting from the implementation of GASB 87)
XIII. Matters Relating to Strategy, Enrollment Management and Technology
XIII.A. Approve the statement of work for Database Administrators services through Strata Information Group from October through December 2022 ($88,400.00 - to be paid for using CRRSAA funds)
XIII.B. Approve reorganization of the Office of Technology services ($7,500.00 cost savings per year)
XIV. Matters Relating to Personnel
XIV.A. Board of Trustees
XIV.B. Office of President
XIV.C. Office of Academic Affairs
XIV.C.1. Danny M. Bacot employed as regular, full time director of continuing education, CA-15-10, effective October 19, 2022
XIV.C.2. Sara Fira received a change in title/assignment from regular, full time GPS campus student success project coordinator, AA-1-5, to regular, full time academic and career advising coordinator, AA-6-10, effective September 1, 2022
XIV.C.3. Shannon Glardon employed as regular, full time counselor, FAC-1-10, effective September 21, 2022
XIV.C.4. Natasha Goins received a salary adjustment for completion of a doctor of nursing practice degree as regular, full time instructor of associate degree nursing, FAC-3-36, to regular, full time instructor of associate degree nursing, FAC-7-36, effective August 22, 2022
XIV.C.5. Alexiah Wilson extended as temporary, full Title V HSI academic advisor for financial literacy, A-5-2, effective September 1, 2022
XIV.C.6. Traci Myers received a change in title/assignment from regular, full time administrative assistant to the dean of student success, P-11-1, to temporary, full time director of senior citizens program, GNT-1-9 effective October 24, 2022
XIV.C.7. Wendy Tamayo extended as temporary, full time continuing education interim facilitator, A-10-10, effective October 1, 2022
XIV.D. Office of Administrative Services
XIV.E. Office of Student Services
XIV.F. Office of Strategy, Enrollment Management and Technology
XV. END OF CONSENT AGENDA
XVI. Paid Professional Assignments
XVI.A. Information Item:
XVI.A.1. Paid Professional Assignment for Michael Adkins, Title V HSI Project Director, October 1, 2022 - September 30, 2023 - $13,750.00
XVI.A.2. Paid Professional Assignment for Lauren Green, COWs maintenance, fall 2022 - $700.00
XVI.A.3. Paid Professional Assignment for Jesi Ramirez, Assistant College Rediness Math Department, fall 2022 - $2,100.00
XVI.B. Information Item
XVI.B.1. Request for funding from Wharton County Junior College Foundation for college bus
XVII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XVIII. Consideration and possible action on items discussed in closed session
XIX. Discuss Matters Relating to Formal Policy
XX. Other Business
XXI. Adjourn
Agenda Item Details Reload Your Meeting
Meeting: October 18, 2022 at 6:30 PM - Regular Board Meeting
Subject:
I. Determination of Quorum and Call to Order
Subject:
II. Pledge of Allegiance
Subject:
III. Reading of the Minutes
Subject:
III.A. September 12, 2022 Board of Trustee Special Called Meeting Minutes
Attachments:
Subject:
III.B. September 20, 2022 Board of Trustee Public Hearing Meeting Minutes
Attachments:
Subject:
III.C. September 20, 2022 Board of Trustee Meeting Minutes
Attachments:
Subject:
IV. Citizens' Comments (approved by board on 5-20-99)
Description:
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act.
Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting.
 
Subject:
V. Special Items
Subject:
V.A. Recognition of Texas State Representative Phil Stephenson
Subject:
V.B. Recognize employees who volunteered to help WISD
Subject:
V.C. Reports from Board Committees
Subject:
VI. Presentations, Awards, and/or President's Report
Subject:
VI.A. Retirement Resolution - Kim Raun
Attachments:
Subject:
VI.B. Update on Texas Commission on Community College Finance
Attachments:
Subject:
VI.C. Report on activity in Matagorda County
Subject:
VI.D. Overview of upcoming WCJC Foundation Event - Jonathan Jeter
Subject:
VI.E. Overview of WCJC's hiring process - Rachel Bahnsen
Subject:
VII. Student Success
Subject:
VIII. Reports to the Board
Subject:
VIII.A. Financial Reports
Subject:
VIII.A.1. September 2022 Monthly Financials
Attachments:
Subject:
VIII.B. Management Reports
Subject:
VIII.B.1. Financial Aid Report
Attachments:
Subject:
VIII.B.2. Testing Report
Attachments:
Subject:
VIII.C. Reports from College Governance Councils
Subject:
VIII.C.1. Faculty Council Meeting Minutes from September 6, 2022
Attachments:
Subject:
VIII.C.2. Extended Cabinet Meeting Minutes from September 15, 2022
Attachments:
Subject:
IX. CONSENT AGENDA
Description:

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

Subject:
X. Matters Relating to General Administration
Subject:
XI. Matters Relating to Academic Affairs
Subject:
XII. Matters Relating to Administrative Services
Subject:
XII.A. Upgrade position of Security Secretary to Security and Public Safety Document and Compliance Specialist ($7,100.00-accommodated by the current Security and Public Safety budget)
Attachments:
Subject:
XII.B. Approval of Fiscal Year 2022 Budget Adjustments (N/A)
Attachments:
Subject:
XII.C. Adopt attached list of qualified brokers that are authorized to engage in investment transactions with Wharton County Junior College (N/A)
Attachments:
Subject:
XII.D. Approve the allocation of funds from the prior year fund balance for 2022 outstanding encumbrances ($531,741.91-Unrestricted Operating Fund for 2022-2023 $175,128.48; Restricted Grant Accounts for 2022-2023 $356,613.43)
Attachments:
Subject:
XII.E. Approve transfer of $1,468,923.16 from the Unrestricted Current Operating Fund to the Investment in Plant Fund (N/A-this transfer will eliminate the fund inequities resulting from the implementation of GASB 87)
Attachments:
Subject:
XIII. Matters Relating to Strategy, Enrollment Management and Technology
Subject:
XIII.A. Approve the statement of work for Database Administrators services through Strata Information Group from October through December 2022 ($88,400.00 - to be paid for using CRRSAA funds)
Attachments:
Subject:
XIII.B. Approve reorganization of the Office of Technology services ($7,500.00 cost savings per year)
Attachments:
Subject:
XIV. Matters Relating to Personnel
Subject:
XIV.A. Board of Trustees
Subject:
XIV.B. Office of President
Subject:
XIV.C. Office of Academic Affairs
Subject:
XIV.C.1. Danny M. Bacot employed as regular, full time director of continuing education, CA-15-10, effective October 19, 2022
Attachments:
Subject:
XIV.C.2. Sara Fira received a change in title/assignment from regular, full time GPS campus student success project coordinator, AA-1-5, to regular, full time academic and career advising coordinator, AA-6-10, effective September 1, 2022
Attachments:
Subject:
XIV.C.3. Shannon Glardon employed as regular, full time counselor, FAC-1-10, effective September 21, 2022
Attachments:
Subject:
XIV.C.4. Natasha Goins received a salary adjustment for completion of a doctor of nursing practice degree as regular, full time instructor of associate degree nursing, FAC-3-36, to regular, full time instructor of associate degree nursing, FAC-7-36, effective August 22, 2022
Attachments:
Subject:
XIV.C.5. Alexiah Wilson extended as temporary, full Title V HSI academic advisor for financial literacy, A-5-2, effective September 1, 2022
Attachments:
Subject:
XIV.C.6. Traci Myers received a change in title/assignment from regular, full time administrative assistant to the dean of student success, P-11-1, to temporary, full time director of senior citizens program, GNT-1-9 effective October 24, 2022
Attachments:
Subject:
XIV.C.7. Wendy Tamayo extended as temporary, full time continuing education interim facilitator, A-10-10, effective October 1, 2022
Attachments:
Subject:
XIV.D. Office of Administrative Services
Subject:
XIV.E. Office of Student Services
Subject:
XIV.F. Office of Strategy, Enrollment Management and Technology
Subject:
XV. END OF CONSENT AGENDA
Subject:
XVI. Paid Professional Assignments
Subject:
XVI.A. Information Item:
Subject:
XVI.A.1. Paid Professional Assignment for Michael Adkins, Title V HSI Project Director, October 1, 2022 - September 30, 2023 - $13,750.00
Attachments:
Subject:
XVI.A.2. Paid Professional Assignment for Lauren Green, COWs maintenance, fall 2022 - $700.00
Attachments:
Subject:
XVI.A.3. Paid Professional Assignment for Jesi Ramirez, Assistant College Rediness Math Department, fall 2022 - $2,100.00
Attachments:
Subject:
XVI.B. Information Item
Subject:
XVI.B.1. Request for funding from Wharton County Junior College Foundation for college bus
Subject:
XVII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
Subject:
XVIII. Consideration and possible action on items discussed in closed session
Subject:
XIX. Discuss Matters Relating to Formal Policy
Subject:
XX. Other Business
Subject:
XXI. Adjourn

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