Meeting Agenda
I. Roll Call, Opening Comments.
II. Executive session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity; collective bargaining matters; and, further, discussion of minutes of meetings lawfully closed under the Open Meetings Act, for semi-annual review of the minutes as mandated by Section 2.06. [5 ILCS 120/2(c)(1)(2)(21)]
III. Pledge of Allegiance, Comments.
IV. Consent Agenda.
IV.A. Consideration to approve the minutes of the June 16, 2025 regular board meeting and the June 22, 2025 special board meeting.
IV.B. Consideration to approve the executive session minutes of the June 16, 2025 regular board meeting and the June 22, 2025 special board meeting; and further, to make public certain executive session minutes from January 2025 through June 2025 according to the requirements of Illinois law; and further, to enact Board Policy 2:220 - Board of Education Meeting Procedures - entitled "Verbatim Record of Closed Meetings", to destroy and destruct the audio recordings of all closed meetings after 18 months have passed since being made, which would include all closed meetings prior to January of 2024.
IV.C. Consideration to approve the facility use fee schedule and terms of use for 2025-2026.
IV.D. Consideration to approve Waterloo High School Early Graduation Application(s) as per Waterloo CUSD5 Section: Instruction - Policy No. 6300 for the following students: Kenzie Bell, Daniel Breier, Max Harter, Zoey Jackson, Sage Lewis, Camden Liefer, Kaylee Maxey, Alivia Meyer, Nataly Romero, Alex Schilling, and Chloe Stueve.
IV.E. Consideration to approve the payment of cell phone stipends for 2025-2026.

IV.F. Consideration to reject all cafeteria bids, in the best interest of the school district for dairy products, effective for the 2025-2026 school year.
IV.G. Consideration to approve Human Support Services to provide therapy services, up to 14 hours per week, at the cost of $40.00 per hour, not to exceed $15,000.00, by June 15, 2026, for the 2025-2026 school year.
IV.H. Consideration to approve an intergovernmental agreement with Morrison Talbott Public Library, to provide access to all Waterloo CUSD5 students, in the amount of $6,000.00 annually.
IV.I. Consideration to accept a grant in the amount of $500.00, from Southern Illinois Builders Association, for the Waterloo High School Construction Club Activity Account.
IV.J. Consideration to accept a donation in the amount of $1,621.00 for the WHS Boys Basketball Activity Account.
IV.K. Consideration to approve a general leave of absence request from Jay Tyson, dated July 15, 2025, effective for the 2025-2026 school year.
IV.L. Consideration to employ Julie Henneberry-Ewan as a full-time special education paraprofessional, for the 2025-2026 school year, effective August 11, 2025, contingent upon the results of a background check and TB test.
IV.M. Consideration to employ Carlie Richard as a full-time special education paraprofessional, for the 2025-2026 school year, effective August 11, 2025, contingent upon the results of a background check and TB test.
IV.N. Consideration to employ Donna Nier as a full-time cafeteria worker, for the 2025-2026 school year, effective August 13, 2025, contingent upon the results of a background check and TB test.
IV.O. Consideration to employ Tonya VonYeast as a full-time cafeteria worker, for the 2025-2026 school year, effective August 13, 2025, contingent upon the results of a background check and TB test.
IV.P. Consideration to employ Raymond Long as a part-time cafeteria worker, for the 2025-2026 school year, effective August 13, 2025, contingent upon the results of a background check and TB test.
IV.Q. Consideration to employ Chad Hern as a part-time custodian, for the 2025-2026 school year, effective August 4, 2025, contingent upon the results of a background check and TB test.
IV.R. Consideration to employ Tilly Lister as a Kennel Klub worker, for the 2025-2026 school year, effective August 13, 2025, contingent upon the results of a background check and TB test.
IV.S. Consideration to employ Isabella Rieken as a Kennel Klub worker, for the 2025-2026 school year, effective August 13, 2025, contingent upon the results of a background check and TB test.
IV.T. Consideration to accept a letter of resignation, dated July 3, 2025, from Gabrielle Muehlberg, special education paraprofessional, effective May 29, 2025.
IV.U. Consideration to accept a letter of resignation, dated July 14, 2025, from Rebecca Stevens, JH science teacher, effective immediately.
V. Motion to accept the treasurer's report, student activity reports, and to authorize investments.
VI. Motion to approve the bills.
VII. Reports of WCTA, Committees, Directors, Coordinators, and Administrators.
VII.A. Superintendent.
VII.A.1. FOIA Requests
VII.A.2. Anne Riley - Human Support Services presentation.
VII.A.3. Elaine Rudolphi - Waterloo FFA Annual Report 2024-2025 presentation.
VII.A.4. Amber Cruser - ParentSquare presentation.
VII.B. WCTA.
VII.C. Board Committees.
VII.D. Coordinators/Directors.
VII.E. Building Administrators.
VIII. Public Participation.
IX. Old Business.
IX.A. Consideration to: 1) instruct the Superintendent to have the tentative budget for the 2025-2026 fiscal year prepared for Board review; 2) set the time and place for a public hearing at the September 15, 2025, regular board meeting on the tentative budget; and 3) instruct the Board Secretary to give notice according to law and Board policies that the tentative budget will be on file and conveniently available for public inspection for thirty days prior to the public hearing with the date of being on display set on Thursday, August 14, 2025.
IX.B. Consideration of administrator compensation.
IX.C. Consideration to approve the extra-duty assignments, effective for the 2025-2026 school year as per recommendation from the District Athletic Director, Tim Gould, and administration.
IX.D. Consideration to approve the volunteer list, effective July 22, 2025, as per recommendation from the District Athletic Director, Tim Gould, and Administration.
X. New Business.
X.A. Consideration to approve the first reading of the following district board policies Press Plus Issue 119, June 2025, as follows: 2:80 Board Member Oath and Conduct; 2:120-E2 Exhibit – Website Listing of Development and Training Completed by Board Members; 2:130 Board-Superintendent Relationship; 2:220-E4 Exhibit – Open Meeting Minutes; 2:220-E7 Exhibit – Access to Closed Meeting Minutes and Verbatim Recordings; 7:140 Search and Seizure; 7:300 Extracurricular Athletics; 8:80 Gifts to the District; 2:120-E1 Exhibit – Guidelines for Serving as a Mentor to a New Board of Education Member; 2:220-E9 Exhibit – Requirements for No Physical Presence of Quorum and Participation by Audio or Video During Disaster Declaration; 2:240-E1 Exhibit – PRESS Issue Updates; 2:240-E2 Exhibit – Developing Local Policy; 1:10 School District Legal Status; 1:20 District Organization, Operations, and Cooperative Agreements; 1:30 School District Philosophy; 2:10 School District Governance; 2:240 Board Policy Development; 3:30 Chain of Command; 4:50 Payment Procedures; 4:90 Student Activity and Fiduciary Funds; 4:180 Pandemic Preparedness; Management; and Recovery; 5:20-E Resolution to Prohibit Sexual Harassment; 5:270 Employment At-Will, Compensation, and Assignment; 7:40 Non-Public School Students, Including Parochial and Home-Schooled Students; 7:90 Release During School Hours; 7:130 Student Rights and Responsibilities; 7:325 Student Fundraising Activities; 8:110 Public Suggestions and Concerns.
X.B. Consideration to approve a new teacher evaluation process that eliminates student growth in evaluation ratings.
X.C. Consideration to approve a Superintendent's contract for Brian D. Charron, effective July 1, 2025.
X.D. Consideration to employ one full-time elementary teacher, for the 2025-2026 school year, effective August 11, 2025, contingent upon the results of a background check and TB test, and the obtainment of licensure.
XI. Motion to adjourn.
Agenda Item Details Reload Your Meeting
Meeting: July 21, 2025 at 6:00 PM - Regular Meeting
Subject:
I. Roll Call, Opening Comments.
Subject:
II. Executive session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity; collective bargaining matters; and, further, discussion of minutes of meetings lawfully closed under the Open Meetings Act, for semi-annual review of the minutes as mandated by Section 2.06. [5 ILCS 120/2(c)(1)(2)(21)]
Subject:
III. Pledge of Allegiance, Comments.
Subject:
IV. Consent Agenda.
Subject:
IV.A. Consideration to approve the minutes of the June 16, 2025 regular board meeting and the June 22, 2025 special board meeting.
Subject:
IV.B. Consideration to approve the executive session minutes of the June 16, 2025 regular board meeting and the June 22, 2025 special board meeting; and further, to make public certain executive session minutes from January 2025 through June 2025 according to the requirements of Illinois law; and further, to enact Board Policy 2:220 - Board of Education Meeting Procedures - entitled "Verbatim Record of Closed Meetings", to destroy and destruct the audio recordings of all closed meetings after 18 months have passed since being made, which would include all closed meetings prior to January of 2024.
Subject:
IV.C. Consideration to approve the facility use fee schedule and terms of use for 2025-2026.
Subject:
IV.D. Consideration to approve Waterloo High School Early Graduation Application(s) as per Waterloo CUSD5 Section: Instruction - Policy No. 6300 for the following students: Kenzie Bell, Daniel Breier, Max Harter, Zoey Jackson, Sage Lewis, Camden Liefer, Kaylee Maxey, Alivia Meyer, Nataly Romero, Alex Schilling, and Chloe Stueve.
Subject:
IV.E. Consideration to approve the payment of cell phone stipends for 2025-2026.
Subject:

IV.F. Consideration to reject all cafeteria bids, in the best interest of the school district for dairy products, effective for the 2025-2026 school year.
Subject:
IV.G. Consideration to approve Human Support Services to provide therapy services, up to 14 hours per week, at the cost of $40.00 per hour, not to exceed $15,000.00, by June 15, 2026, for the 2025-2026 school year.
Subject:
IV.H. Consideration to approve an intergovernmental agreement with Morrison Talbott Public Library, to provide access to all Waterloo CUSD5 students, in the amount of $6,000.00 annually.
Subject:
IV.I. Consideration to accept a grant in the amount of $500.00, from Southern Illinois Builders Association, for the Waterloo High School Construction Club Activity Account.
Subject:
IV.J. Consideration to accept a donation in the amount of $1,621.00 for the WHS Boys Basketball Activity Account.
Subject:
IV.K. Consideration to approve a general leave of absence request from Jay Tyson, dated July 15, 2025, effective for the 2025-2026 school year.
Subject:
IV.L. Consideration to employ Julie Henneberry-Ewan as a full-time special education paraprofessional, for the 2025-2026 school year, effective August 11, 2025, contingent upon the results of a background check and TB test.
Subject:
IV.M. Consideration to employ Carlie Richard as a full-time special education paraprofessional, for the 2025-2026 school year, effective August 11, 2025, contingent upon the results of a background check and TB test.
Subject:
IV.N. Consideration to employ Donna Nier as a full-time cafeteria worker, for the 2025-2026 school year, effective August 13, 2025, contingent upon the results of a background check and TB test.
Subject:
IV.O. Consideration to employ Tonya VonYeast as a full-time cafeteria worker, for the 2025-2026 school year, effective August 13, 2025, contingent upon the results of a background check and TB test.
Subject:
IV.P. Consideration to employ Raymond Long as a part-time cafeteria worker, for the 2025-2026 school year, effective August 13, 2025, contingent upon the results of a background check and TB test.
Subject:
IV.Q. Consideration to employ Chad Hern as a part-time custodian, for the 2025-2026 school year, effective August 4, 2025, contingent upon the results of a background check and TB test.
Subject:
IV.R. Consideration to employ Tilly Lister as a Kennel Klub worker, for the 2025-2026 school year, effective August 13, 2025, contingent upon the results of a background check and TB test.
Subject:
IV.S. Consideration to employ Isabella Rieken as a Kennel Klub worker, for the 2025-2026 school year, effective August 13, 2025, contingent upon the results of a background check and TB test.
Subject:
IV.T. Consideration to accept a letter of resignation, dated July 3, 2025, from Gabrielle Muehlberg, special education paraprofessional, effective May 29, 2025.
Subject:
IV.U. Consideration to accept a letter of resignation, dated July 14, 2025, from Rebecca Stevens, JH science teacher, effective immediately.
Subject:
V. Motion to accept the treasurer's report, student activity reports, and to authorize investments.
Attachments:
Subject:
VI. Motion to approve the bills.
Attachments:
Subject:
VII. Reports of WCTA, Committees, Directors, Coordinators, and Administrators.
Subject:
VII.A. Superintendent.
Subject:
VII.A.1. FOIA Requests
Subject:
VII.A.2. Anne Riley - Human Support Services presentation.
Subject:
VII.A.3. Elaine Rudolphi - Waterloo FFA Annual Report 2024-2025 presentation.
Subject:
VII.A.4. Amber Cruser - ParentSquare presentation.
Subject:
VII.B. WCTA.
Subject:
VII.C. Board Committees.
Subject:
VII.D. Coordinators/Directors.
Attachments:
Subject:
VII.E. Building Administrators.
Attachments:
Subject:
VIII. Public Participation.
Subject:
IX. Old Business.
Subject:
IX.A. Consideration to: 1) instruct the Superintendent to have the tentative budget for the 2025-2026 fiscal year prepared for Board review; 2) set the time and place for a public hearing at the September 15, 2025, regular board meeting on the tentative budget; and 3) instruct the Board Secretary to give notice according to law and Board policies that the tentative budget will be on file and conveniently available for public inspection for thirty days prior to the public hearing with the date of being on display set on Thursday, August 14, 2025.
Subject:
IX.B. Consideration of administrator compensation.
Subject:
IX.C. Consideration to approve the extra-duty assignments, effective for the 2025-2026 school year as per recommendation from the District Athletic Director, Tim Gould, and administration.
Subject:
IX.D. Consideration to approve the volunteer list, effective July 22, 2025, as per recommendation from the District Athletic Director, Tim Gould, and Administration.
Subject:
X. New Business.
Subject:
X.A. Consideration to approve the first reading of the following district board policies Press Plus Issue 119, June 2025, as follows: 2:80 Board Member Oath and Conduct; 2:120-E2 Exhibit – Website Listing of Development and Training Completed by Board Members; 2:130 Board-Superintendent Relationship; 2:220-E4 Exhibit – Open Meeting Minutes; 2:220-E7 Exhibit – Access to Closed Meeting Minutes and Verbatim Recordings; 7:140 Search and Seizure; 7:300 Extracurricular Athletics; 8:80 Gifts to the District; 2:120-E1 Exhibit – Guidelines for Serving as a Mentor to a New Board of Education Member; 2:220-E9 Exhibit – Requirements for No Physical Presence of Quorum and Participation by Audio or Video During Disaster Declaration; 2:240-E1 Exhibit – PRESS Issue Updates; 2:240-E2 Exhibit – Developing Local Policy; 1:10 School District Legal Status; 1:20 District Organization, Operations, and Cooperative Agreements; 1:30 School District Philosophy; 2:10 School District Governance; 2:240 Board Policy Development; 3:30 Chain of Command; 4:50 Payment Procedures; 4:90 Student Activity and Fiduciary Funds; 4:180 Pandemic Preparedness; Management; and Recovery; 5:20-E Resolution to Prohibit Sexual Harassment; 5:270 Employment At-Will, Compensation, and Assignment; 7:40 Non-Public School Students, Including Parochial and Home-Schooled Students; 7:90 Release During School Hours; 7:130 Student Rights and Responsibilities; 7:325 Student Fundraising Activities; 8:110 Public Suggestions and Concerns.
Attachments:
Subject:
X.B. Consideration to approve a new teacher evaluation process that eliminates student growth in evaluation ratings.
Subject:
X.C. Consideration to approve a Superintendent's contract for Brian D. Charron, effective July 1, 2025.
Subject:
X.D. Consideration to employ one full-time elementary teacher, for the 2025-2026 school year, effective August 11, 2025, contingent upon the results of a background check and TB test, and the obtainment of licensure.
Subject:
XI. Motion to adjourn.

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