Projector: November 8, 2021 at 7:30 PM - Regular Meeting

Meeting Agenda

1. Call to Order at __:__ P.M.

1.A. Pledge of Allegiance

1.B. Roll Call (alphabetical order): Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

1.C. Administration & Department Heads: Kevin Ricke, Tom Dostal, Striker Hasson and Stacey Warne.

2. Visitor Comments

2.A. Listening Session

Description:

All speakers are asked to complete the listening session Sign-in Card including as much detail as possible and including a printed / written copy of your presentation if one is available. The Sign-in Cards are at the table by the entrance door, and anyone who has not called in or emailed the Superintendent, in advance, may complete them now. Please include all requested information on the Sign-in Card so administration can provide follow-up as needed.

This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Badger Community School employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.

Each speaker will have five (5) minutes to speak; speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed. Please begin your presentation by stating your name and topic only.

In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time tonight to attend this meeting and share your concerns and suggestions.

3. Recommendation to add and/or remove items to the agenda from Board Members or School Administrators

4. Approval of Agenda

4.A. A motion was made by ____________________ to approve the agenda for the Regular School Board Meeting Monday, November 8, 2021, as presented/amended. Seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

5. Minutes

5.A. A motion was made by ____________________ to approve the minutes of the Regular School Board Meeting held on Monday, October 11, 2021 as presented/amended. Seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

6. Consent Agenda

6.A. Pay Bills: A motion was made by ____________________ to approve the payment of bills check #61485 through check #61568 for a total of $70,292.71 as listed, voided check # 61283 to Remittance Processing Department in the amount of $249.00, and Purchasing Card electronic payments dated November 3, 2021 and Electronic Fund Transfers as submitted. Seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

7. Communications

7.A. Buildings and Grounds

7.B. Election of School Board Members to the Board of Directors of the NWSC for terms starting January 1, 2022. There are four (4) positions open for four (4) year terms.

Be sure to vote for a total of four (4).

Ballots must be at the NWSC office by 4 p.m. on Monday, December 6, 2021.

7.C. Superintendent

7.C.1. Personnel Vacancies:

Paraprofessional for Jr. High/Sr. High Special Education
FIRST Robotics Advisor
One-Act Play Advisor
Jr. High Knowledge Bowl Advisor

7.C.2. Miscellaneous Items to be reported by Superintendent - attached

7.C.3. Badger School District Budget to Actual Expenditure Report
As requested by Board in previous fiscal years; this document will be provided on a monthly basis.

Description:
Budget consists of 4 fund balances:
01 General Fund
02 Food Service
04 Community Services
08 Scholarships

* see attached

7.D. Dean of Students

7.D.1. Enrollment as of November 5

7.D.2. Dates of Interest - attached

7.E. ~~Business Manager~~ (attendance per request in advance)

8. Reports

8.A. Accept October Donations: A motion was made by ____________________ to accept the following cash donations as listed in the description below. Seconded by __________________,
Vote:
BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Donations for Football Field Improvements:

$250.00           Roseau County Coop Association
$500.00           Greenbush Veterinary Clinic
$ 50.00           Roseau County Ford
$250.00           CHS
$100.00           Roseau County Mutual
$200.00           Darrell and Sophie Warne
$250.00           Waage Farms
$300.00           Greenbush Ace Hardware
$100.00           Ronald Howell-DBA Twins Corner Café
$100.00           C/N Sanitation
$100.00           Burkel Grain Service
$100.00           Central Boiler
$500.00           Mattracks, Inc.

8.B. Accept Cash Report: A motion was made by ____________________ to accept the cash report through October 31, 2021 subject to audit. Seconded by ____________________.

Vote:

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

9. Proposed Resolutions

9.A. Approve Business Manager Accountant Re-Hire: A motion was made by ____________________ to approve Shena Brandt for the Business Manager Accountant position with a starting date of Wednesday, October 20, 2021 minus loss of two days daily rate of pay for the two-day gap in services that occurred on Monday, October 18, 2021 and Tuesday, October 19, 2021. Seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.B. Discontinue Outsourcing of Payroll-Related Accounting: A motion was made by ____________________ to approve terminating outsourced payroll-related accounting services with Brady Martz (Grand Forks, ND office) effective Wednesday, October 20, 2021. Seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:
Our school district may be appropriately invoiced for preliminary payroll outsourcing services that were completed in the month of October prior to the re-hire of Business Manager Accountant as of their/her first day of resumed service on October 20, 2021.

Thank you to the Brady Martz team standing ready to provide outsourced accounting services if needed.

9.C. Approve Bus Purchase: A motion was made by ____________________ to approve purchasing ____________________ bus from ____________________ through the state Minnesota bid quote process. Seconded by ____________________
Vote:
BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

Description:
Either the $96,974 Gasoline Package E or $101,060 Diesel Package G is recommendation from Transportation Director with support by Administration.

There are 7 (= 4 Diesel + 3 Gasoline) different estimate packages through the state bid quote process from four different Minnesota distributors - see attachments.

9.D. Award Snow Removal Bid: A motion was made by ____________________ , seconded by ____________________ to award Ridge Sales the Snow Removal Bid for 2021-2022 academic year as presented.

Vote:
BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

Description:
Bids (only one bid) were opened at the previous October 11, 2021 School Board Meeting. Approval of bid was tabled until some follow up questions were answered for tonight.

9.E. Second Reading & Adoption: A motion was made by ________________ to approve the Second Reading and adoption of Policy 806 Crisis Management Policy as presented/amended. The first reading was at the August 9, 2021 School Board Meeting agenda item 9.4).

806 Crisis Management Policy.

The motion seconded by ________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:
Contact information for several community resources has been updated in the Crisis Plan. The newly digitized Building Map (Fire Drill Exit Routes) will replace Page 9 once we receive it.

9.F. Adopt and approve MSHSL Grant application to offset Student Activity Fees:

A motion was made by ____________________ , to adopt resolution by Governing Board of Independent School District No. 676 Badger, Minnesota supporting FORM A application to Minnesota State High School League Foundation. Seconded by ____________________

WHEREAS, the Minnesota State High School League Foundation was formed to provide support for Minnesota’s high school youth to participate in athletics and fine arts; recognizes the value of student participation in extracurricular activities; and

WHEREAS, the Governing Board of Independent School District No. 676 Badger, Minnesota

WHEREAS, the MSHSL Foundation is offering grants and funding to assist schools in recognizing, promoting and funding extracurricular participation by high school students in athletic and fine arts programs supports the school’s application to the Minnesota State High School League Foundation for a FORM A grant to offset student activity fees.

THEREFORE, BE IT RESOLVED, that the Governing Board of Independent School District No. 676 Badger, Minnesota

Adopted this ________ day of _______________, 2021.

Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson.

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

________________________________________
School Board Chair

________________________________________
School Board Clerk

9.G. BEA Seniority List: A motion was made by ____________________ to approve the Badger Education Association of Teachers Seniority List as presented/amended. Seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

10. Adjourn: Recommended motion: ____________________ moved to adjourn at _________ PM. Motion seconded by ____________________.

Vote:

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	November 8, 2021 at 7:30 PM - Regular Meeting
Subject:	1. Call to Order at __:__ P.M.
Subject:	1.A. Pledge of Allegiance
Subject:	1.B. Roll Call (alphabetical order): Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson
Subject:	1.C. Administration & Department Heads: Kevin Ricke, Tom Dostal, Striker Hasson and Stacey Warne.
Subject:	2. Visitor Comments
Subject:	2.A. Listening Session Description: All speakers are asked to complete the listening session Sign-in Card including as much detail as possible and including a printed / written copy of your presentation if one is available. The Sign-in Cards are at the table by the entrance door, and anyone who has not called in or emailed the Superintendent, in advance, may complete them now. Please include all requested information on the Sign-in Card so administration can provide follow-up as needed. This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Badger Community School employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff. Each speaker will have five (5) minutes to speak; speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed. Please begin your presentation by stating your name and topic only. In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time tonight to attend this meeting and share your concerns and suggestions.
Subject:	3. Recommendation to add and/or remove items to the agenda from Board Members or School Administrators
Subject:	4. Approval of Agenda
Subject:	4.A. A motion was made by ____________________ to approve the agenda for the Regular School Board Meeting Monday, November 8, 2021, as presented/amended. Seconded by ____________________ . Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
Subject:	5. Minutes
Subject:	5.A. A motion was made by ____________________ to approve the minutes of the Regular School Board Meeting held on Monday, October 11, 2021 as presented/amended. Seconded by ____________________ . Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
Attachments: Minutes for Regular School Board Meeting 11 October 2021 Minutes for Regular School Board Meeting 11 October 2021 11/4/2021 at 11:23 PM
Subject:	6. Consent Agenda
Subject:	6.A. Pay Bills: A motion was made by ____________________ to approve the payment of bills check #61485 through check #61568 for a total of $70,292.71 as listed, voided check # 61283 to Remittance Processing Department in the amount of $249.00, and Purchasing Card electronic payments dated November 3, 2021 and Electronic Fund Transfers as submitted. Seconded by ____________________ . Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
Attachments: BOARD BILL ROTATION 2021 BOARD BILL ROTATION 2021 2/4/2021 at 10:06 PM Check Register By Bank and Check Number November 2021 Board Packet Check Register By Bank and Check Number November 2021 Board Packet 11/4/2021 at 11:27 PM Pcard Statement Novmeber 2021 Board Packet Pcard Statement Novmeber 2021 Board Packet 11/4/2021 at 11:27 PM Wire Payment Register November 2021 Board Packet Wire Payment Register November 2021 Board Packet 11/4/2021 at 11:28 PM October 2021 EFTschedule November Board Packet October 2021 EFTschedule November Board Packet 11/5/2021 at 8:56 AM
Subject:	7. Communications
Subject:	7.A. Buildings and Grounds
Subject:	7.B. Election of School Board Members to the Board of Directors of the NWSC for terms starting January 1, 2022. There are four (4) positions open for four (4) year terms. Be sure to vote for a total of four (4). Ballots must be at the NWSC office by 4 p.m. on Monday, December 6, 2021.
Subject:	7.C. Superintendent
Subject:	7.C.1. Personnel Vacancies: Paraprofessional for Jr. High/Sr. High Special Education FIRST Robotics Advisor One-Act Play Advisor Jr. High Knowledge Bowl Advisor
Subject:	7.C.2. Miscellaneous Items to be reported by Superintendent - attached
Attachments: MSBA Leader Conference 13-14 January 2022 at Minneapolis Conv Ctr MSBA Leader Conference 13-14 January 2022 at Minneapolis Conv Ctr 11/8/2021 at 2:42 PM Misc Items to Report by Superintendent 08 Nov 2021 Misc Items to Report by Superintendent 08 Nov 2021 11/8/2021 at 2:42 PM
Subject:	7.C.3. Badger School District Budget to Actual Expenditure Report As requested by Board in previous fiscal years; this document will be provided on a monthly basis. Description: Budget consists of 4 fund balances: 01 General Fund 02 Food Service 04 Community Services 08 Scholarships * see attached
Attachments: Budget Guideline November 2021 Board Packet Budget Guideline November 2021 Board Packet 11/4/2021 at 11:35 PM 2021-2022 Initial Budget 2021-2022 Initial Budget 9/10/2021 at 11:16 AM
Subject:	7.D. Dean of Students
Subject:	7.D.1. Enrollment as of November 5
Attachments: Enrollment Report 2021-22 Monthly 11.5.21 Enrollment Report 2021-22 Monthly 11.5.21 11/5/2021 at 9:42 AM
Subject:	7.D.2. Dates of Interest - attached
Attachments: Upcoming Nov 2021 Events Upcoming Nov 2021 Events 11/5/2021 at 10:25 AM
Subject:	7.E. ~~Business Manager~~ (attendance per request in advance)
Subject:	8. Reports
Subject:	8.A. Accept October Donations: A motion was made by ____________________ to accept the following cash donations as listed in the description below. Seconded by __________________, Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote. Description: Donations for Football Field Improvements: $250.00 Roseau County Coop Association $500.00 Greenbush Veterinary Clinic $ 50.00 Roseau County Ford $250.00 CHS $100.00 Roseau County Mutual $200.00 Darrell and Sophie Warne $250.00 Waage Farms $300.00 Greenbush Ace Hardware $100.00 Ronald Howell-DBA Twins Corner Café $100.00 C/N Sanitation $100.00 Burkel Grain Service $100.00 Central Boiler $500.00 Mattracks, Inc.
Subject:	8.B. Accept Cash Report: A motion was made by ____________________ to accept the cash report through October 31, 2021 subject to audit. Seconded by ____________________. Vote: BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.
Attachments: October Cash Report November 2021 Board Packet October Cash Report November 2021 Board Packet 11/4/2021 at 11:42 PM
Subject:	9. Proposed Resolutions
Subject:	9.A. Approve Business Manager Accountant Re-Hire: A motion was made by ____________________ to approve Shena Brandt for the Business Manager Accountant position with a starting date of Wednesday, October 20, 2021 minus loss of two days daily rate of pay for the two-day gap in services that occurred on Monday, October 18, 2021 and Tuesday, October 19, 2021. Seconded by ____________________ . Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
Attachments: Business Manager Accountant 22 Sept 2021 Business Manager Accountant 22 Sept 2021 10/8/2021 at 8:51 AM Business Manager ISD 676 Job Description 26 October 2020 Business Manager ISD 676 Job Description 26 October 2020 10/8/2021 at 8:51 AM
Subject:	9.B. Discontinue Outsourcing of Payroll-Related Accounting: A motion was made by ____________________ to approve terminating outsourced payroll-related accounting services with Brady Martz (Grand Forks, ND office) effective Wednesday, October 20, 2021. Seconded by ____________________ . Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote. Description: Our school district may be appropriately invoiced for preliminary payroll outsourcing services that were completed in the month of October prior to the re-hire of Business Manager Accountant as of their/her first day of resumed service on October 20, 2021. Thank you to the Brady Martz team standing ready to provide outsourced accounting services if needed.
Attachments: Badger Payroll-Related Acconting Services Contract Proposal Badger Payroll-Related Acconting Services Contract Proposal 10/8/2021 at 6:17 PM
Subject:	9.C. Approve Bus Purchase: A motion was made by ____________________ to approve purchasing ____________________ bus from ____________________ through the state Minnesota bid quote process. Seconded by ____________________ Vote: BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote. Description: Either the $96,974 Gasoline Package E or $101,060 Diesel Package G is recommendation from Transportation Director with support by Administration. There are 7 (= 4 Diesel + 3 Gasoline) different estimate packages through the state bid quote process from four different Minnesota distributors - see attachments.
Attachments: Summary Cover Sheet of Bus Estimate Bid Quotes 20 October 2021 Summary Cover Sheet of Bus Estimate Bid Quotes 20 October 2021 11/5/2021 at 1:33 AM Bus Estimate Bid Quote Averages Bus Estimate Bid Quote Averages 11/5/2021 at 1:33 AM Previous Bus Purchase Invoice 28 November 2018 Previous Bus Purchase Invoice 28 November 2018 11/5/2021 at 1:35 AM
Subject:	9.D. Award Snow Removal Bid: A motion was made by ____________________ , seconded by ____________________ to award Ridge Sales the Snow Removal Bid for 2021-2022 academic year as presented. Vote: BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote. Description: Bids (only one bid) were opened at the previous October 11, 2021 School Board Meeting. Approval of bid was tabled until some follow up questions were answered for tonight.
Attachments: Snow Removal Bid from Ridge Sales 11 Oct 2021 and then clarified 18 Oct 2021 Snow Removal Bid from Ridge Sales 11 Oct 2021 and then clarified 18 Oct 2021 11/5/2021 at 1:57 PM
Subject:	9.E. Second Reading & Adoption: A motion was made by ________________ to approve the Second Reading and adoption of Policy 806 Crisis Management Policy as presented/amended. The first reading was at the August 9, 2021 School Board Meeting agenda item 9.4). 806 Crisis Management Policy. The motion seconded by ________________ Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote. Description: Contact information for several community resources has been updated in the Crisis Plan. The newly digitized Building Map (Fire Drill Exit Routes) will replace Page 9 once we receive it.
Attachments: Policy806_Redline17 Policy806_Redline17 9/10/2021 at 2:14 PM
Subject:	9.F. Adopt and approve MSHSL Grant application to offset Student Activity Fees: A motion was made by ____________________ , to adopt resolution by Governing Board of Independent School District No. 676 Badger, Minnesota supporting FORM A application to Minnesota State High School League Foundation. Seconded by ____________________ WHEREAS, the Minnesota State High School League Foundation was formed to provide support for Minnesota’s high school youth to participate in athletics and fine arts; recognizes the value of student participation in extracurricular activities; and WHEREAS, the Governing Board of Independent School District No. 676 Badger, Minnesota WHEREAS, the MSHSL Foundation is offering grants and funding to assist schools in recognizing, promoting and funding extracurricular participation by high school students in athletic and fine arts programs supports the school’s application to the Minnesota State High School League Foundation for a FORM A grant to offset student activity fees. THEREFORE, BE IT RESOLVED, that the Governing Board of Independent School District No. 676 Badger, Minnesota Adopted this ________ day of _______________, 2021. Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson. BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote. ________________________________________ School Board Chair ________________________________________ School Board Clerk
Attachments: Form A 2021 Form A 2021 11/5/2021 at 1:17 AM
Subject:	9.G. BEA Seniority List: A motion was made by ____________________ to approve the Badger Education Association of Teachers Seniority List as presented/amended. Seconded by ____________________ . Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
Attachments: Seniority Teacher List BEA 21-22 Seniority Teacher List BEA 21-22 11/5/2021 at 9:41 AM
Subject:	10. Adjourn: Recommended motion: ____________________ moved to adjourn at _________ PM. Motion seconded by ____________________. Vote: BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

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