Projector: April 12, 2021 at 7:30 PM - Regular Meeting

Meeting Agenda

1. Call to Order at __:__ P.M.

1.1. Pledge of Allegiance

1.1.a. Opening Statement by Board Chair (or designee) regarding general process for this remote School Board Meeting during COVID-19 Coronavirus Pandemic.

1.2. Roll Call (alphabetical order): Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

1.3. Administration: Kevin Ricke, Shena Brandt and Stacey Warne

2. Visitor Comments

3. Recommendation to add and/or remove items to the agenda from Board Members or School Administrators

3.1. Question raised from community member: Does the Joint Sports Co-op invoice each school differently now that the Athletic Shuttle Driver Route is split this year? Badger provides/hires the 3:15 p.m. trip, and then, GMR provides/hires the 5:45 p.m. trip. In previous years one GMR-employed driver completed both the 3:15pm and 5:45 p.m. trips.

4. Approval of Agenda

4.1. A motion was made by ____________________ to approve the agenda for the Monday, April 12, 2021 Regular School Board Meeting as presented/amended. Seconded by ____________________.

Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

5. Minutes

5.1. A motion was made by ____________________ to approve the minutes of the Regular School Board Meeting held on Tuesday, March 9, 2021 as presented/amended. Seconded by ____________________ .

Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

6. Consent Agenda

6.1. Pay Bills: A motion was made by ____________________ to approve the payment of bills check #60964 through check #61040 for a total of $87,401.19 as listed, Purchasing Card electronic payments dated April 3, 2021 and Electronic Fund Transfers as submitted. Seconded by ____________________ .

Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

7. Communications

7.1. Facility Assessment and Long-Term Facility Maintenance (LTFM) Plan Services Agreement with ICS-Builds (Innovate, Collaborate, Sustain-Builds) is agenda item #9.1.

7.2. What is the next step of the Badger School District exploring the potential future purchase of the Badger Area Arena?

7.3. Buildings and Grounds

7.4. Superintendent

7.4.a. Director Jodie Davy and Director Brent Olson and Kevin Ricke attending MSBA Phase III two-part virtual workshop

7.4.b. Newly issued Board of Education email addresses: Timeline to complete transition to @badger.k12.mn.us email accessed through the school website and/or Microsoft Outlook?

7.4.c. Special Education Teacher for SY2021-22: Vacancy has been re-listed on EdPost as well as our school website. Another set of advertisements in area newspapers forthcoming.

7.4.d. ISD 2683 approved discontinuing the two-fifths (forty percent) portion of the shared School Social Worker position for next SY2021-22 at their March 29 Special Board Meeting.

7.4.e. Group Health Insurance Transparency Act (HITA) Bid Opening for Badger ISD 676 completed Friday, April 9 at 1:30pm.

7.4.f. ESSER II (round 2): Elementary and Secondary School Emergency Relief allocation for Badger School is approximately $82,821. Future ESSER III (round 3) to be determined.

7.4.g. Badger School District Budget to Actual Expenditure Report

7.5. Dean of Students

7.5.a. Student Enrollment

7.5.b. Eight students with Parents attended KIndergarten Round Up on April 6. We are expecting nine students in Kindergarten next fall.

7.5.c. Spring Coaches for Baseball, Golf, Softball, Track & Field

7.5.d. Important Dates

7.5.e. Wolf Ridge Update:

7.5.f. Revised Prom and Graduation Planning Guidance during COVID was released March 24

7.6. Business Manager

7.6.a. Update on Interest Earning Rates for Certificate of Deposits. Renewals are agenda items 9.2 and 9.3

8. Reports

8.1. Accept Donations: A motion was made by ____________________ to accept the following donations. Seconded by __________________,

Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

8.2. Accept Cash Report: A motion was made by ____________________ to accept the cash report through March 31, 2021 subject to audit. Seconded by ____________________.

Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

8.3. Accept Fiscal Quarter 3 Report: A motion was made by ____________________ to accept the Badger School District FY 21 Third Quarter Budget Report subject to audit. Seconded by ____________________.

Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

9. Proposed Resolutions

9.1. Facility Assessment and LTFM Services Agreement: A motion was made by ____________________ to approve entering into a Facility Assessment and Long-Term Facility Maintenance Planning Service Agreement for $5,000 with ICS-Builds Consulting. Seconded by ____________________.

Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

9.2. Border Bank CD Renewal: A motion was made by ____________________ to approve renewal of a $200,000 Certificate of Deposit from Border Bank at _____ months and _____ %. Seconded by ____________________.

Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

9.3. Citizens State Bank CD Renewal: A motion was made by ____________________ to approve renewal of a $203,725.59 Certificate of Deposit from Citizens State Bank at _____ days/months/years and _____ %. Seconded by ____________________.

Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

10. Adjourn: Recommended motion: ____________________ moved to adjourn at _________ PM. Motion seconded by ____________________.

Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	April 12, 2021 at 7:30 PM - Regular Meeting
Subject:	1. Call to Order at __:__ P.M.
Subject:	1.1. Pledge of Allegiance
Subject:	1.1.a. Opening Statement by Board Chair (or designee) regarding general process for this remote School Board Meeting during COVID-19 Coronavirus Pandemic.
Attachments: Opening Statement by Board Chair for 12 April 2021 Regular School Board Meeting with remote Zoomers Opening Statement by Board Chair for 12 April 2021 Regular School Board Meeting with remote Zoomers 4/8/2021 at 10:06 PM
Subject:	1.2. Roll Call (alphabetical order): Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson
Subject:	1.3. Administration: Kevin Ricke, Shena Brandt and Stacey Warne
Subject:	2. Visitor Comments
Subject:	3. Recommendation to add and/or remove items to the agenda from Board Members or School Administrators
Subject:	3.1. Question raised from community member: Does the Joint Sports Co-op invoice each school differently now that the Athletic Shuttle Driver Route is split this year? Badger provides/hires the 3:15 p.m. trip, and then, GMR provides/hires the 5:45 p.m. trip. In previous years one GMR-employed driver completed both the 3:15pm and 5:45 p.m. trips.
Subject:	4. Approval of Agenda
Subject:	4.1. A motion was made by ____________________ to approve the agenda for the Monday, April 12, 2021 Regular School Board Meeting as presented/amended. Seconded by ____________________. Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.
Subject:	5. Minutes
Subject:	5.1. A motion was made by ____________________ to approve the minutes of the Regular School Board Meeting held on Tuesday, March 9, 2021 as presented/amended. Seconded by ____________________ . Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.
Attachments: March 9, 2021 School Board Meeting Minutes March 9, 2021 School Board Meeting Minutes 4/8/2021 at 10:13 PM
Subject:	6. Consent Agenda
Subject:	6.1. Pay Bills: A motion was made by ____________________ to approve the payment of bills check #60964 through check #61040 for a total of $87,401.19 as listed, Purchasing Card electronic payments dated April 3, 2021 and Electronic Fund Transfers as submitted. Seconded by ____________________ . Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.
Attachments: BOARD BILL ROTATION 2021 BOARD BILL ROTATION 2021 2/4/2021 at 10:06 PM Check Register By Bank and Check Number April 2021 Board Packet Check Register By Bank and Check Number April 2021 Board Packet 4/8/2021 at 10:16 PM Purchasing Card Statement April 2021 Board Packet Purchasing Card Statement April 2021 Board Packet 4/8/2021 at 10:21 PM Wire Payment Register April 2021 Board Packet Wire Payment Register April 2021 Board Packet 4/8/2021 at 10:22 PM March 2021 EFTschedule April Board Packet March 2021 EFTschedule April Board Packet 4/8/2021 at 10:26 PM
Subject:	7. Communications
Subject:	7.1. Facility Assessment and Long-Term Facility Maintenance (LTFM) Plan Services Agreement with ICS-Builds (Innovate, Collaborate, Sustain-Builds) is agenda item #9.1.
Presenter:	Jason Splett with ICS-Builds Consulting
Description: Brief follow up to the previous March 9 presentation: LTFM Presentation (first 7 slides preliminary working draft of Badger School; remaining slides are examples from the last meeting that will be replaced with Badger-specific slides in the future). Service Agreement attached
Attachments: LTFM Presentation 4-12-21 Preliminary Working Draft LTFM Presentation 4-12-21 Preliminary Working Draft 4/8/2021 at 10:45 PM Facility Assessment and LTFM Services Agreement Facility Assessment and LTFM Services Agreement 4/8/2021 at 10:45 PM
Subject:	7.2. What is the next step of the Badger School District exploring the potential future purchase of the Badger Area Arena?
Attachments: Cap Proj Lev Eligible Uses_Page 1 Cap Proj Lev Eligible Uses_Page 1 4/12/2021 at 8:46 AM Cap Proj Lev Eligible Uses_Page 2 Cap Proj Lev Eligible Uses_Page 2 4/12/2021 at 8:47 AM
Subject:	7.3. Buildings and Grounds
Subject:	7.4. Superintendent
Subject:	7.4.a. Director Jodie Davy and Director Brent Olson and Kevin Ricke attending MSBA Phase III two-part virtual workshop
Subject:	7.4.b. Newly issued Board of Education email addresses: Timeline to complete transition to @badger.k12.mn.us email accessed through the school website and/or Microsoft Outlook?
Subject:	7.4.c. Special Education Teacher for SY2021-22: Vacancy has been re-listed on EdPost as well as our school website. Another set of advertisements in area newspapers forthcoming.
Attachments: Sp Ed Posting 08 April 2021 - Second Posting Sp Ed Posting 08 April 2021 - Second Posting 4/8/2021 at 11:10 PM
Subject:	7.4.d. ISD 2683 approved discontinuing the two-fifths (forty percent) portion of the shared School Social Worker position for next SY2021-22 at their March 29 Special Board Meeting.
Description: Legal counsel recommends options to restructure terms and conditions of employment for the School Social Worker contract if serving only one school district in lieu of Unrequested Leave of Absence (ULA) and re-instatement process. COVID has unearthed the void for social-emotional learning; students are in urgent need of more nurses, counselors, psychologists, mental health practioners like School Social Workers. Despite a declining enrollment pattern, the number of Social Worker referrals has increased with follow-up necessary before, during and after mental health care for in-patient and out-patient services as well as assisting students and families with other various outside agency referrals. The School Social Worker also provides essential services for Individual Education Program (IEP) requirements within our Special Education Department. There may be other duties as assigned beneficial to our student intervention support service goals.
Subject:	7.4.e. Group Health Insurance Transparency Act (HITA) Bid Opening for Badger ISD 676 completed Friday, April 9 at 1:30pm.
Description: In mid-February 2021, the Badger School District sent out Request for Proposals (RFP) for group health and hospitalization (H & H) insurance coverage for eligible employees. Group H & H renewal timeline 1. The renewal date for a group health plan is July 1, 2021 a. RFP released February 1, 2021 b. Deadline for submitting sealed bids to the District April 1, 2021 c. Bid opening with BEA representatives invited 1:30pm April 6, 2021 d. May 3, 2021 shall be the latest date on which the District may make a final decision, based on written criteria for evaluation. e. Coverage is effective July 1, 2021 through June 30, 2023 unless significant provider changes
Subject:	7.4.f. ESSER II (round 2): Elementary and Secondary School Emergency Relief allocation for Badger School is approximately $82,821. Future ESSER III (round 3) to be determined.
Description: One-time application for state-directed grant Virtual application informational webinars were held April 6-7 Funds from this program can be spent to cover expenses between March 13, 2020 and September 30, 2022 Funds may be used for summer school programming needs Funds may be used to meet local mental health needs among students, staff and family. Remaining funds to provide additional supports to students from historically underserved populations.
Subject:	7.4.g. Badger School District Budget to Actual Expenditure Report
Description: As requested by Board in previous fiscal years; this document will be provided on a monthly basis. Budget consists of 4 fund balances: 01 General Fund 02 Food Service 04 Community Services 08 Scholarships * see attached
Attachments: Budget Guideline April 2021 Board Packet Budget Guideline April 2021 Board Packet 4/9/2021 at 12:25 AM 20-21 Budget Revised as of 08 Feb 2021 20-21 Budget Revised as of 08 Feb 2021 3/5/2021 at 9:01 PM
Subject:	7.5. Dean of Students
Subject:	7.5.a. Student Enrollment
Attachments: Enrollment Report 4.9.21 Enrollment Report 4.9.21 4/9/2021 at 6:13 PM
Subject:	7.5.b. Eight students with Parents attended KIndergarten Round Up on April 6. We are expecting nine students in Kindergarten next fall.
Subject:	7.5.c. Spring Coaches for Baseball, Golf, Softball, Track & Field
Subject:	7.5.d. Important Dates
Attachments: Spring 2021 Test Calendar 3.9.21 Spring 2021 Test Calendar 3.9.21 4/9/2021 at 6:24 PM Dates of Interest 12 April 2021 Dates of Interest 12 April 2021 4/12/2021 at 8:45 AM
Subject:	7.5.e. Wolf Ridge Update:
Description: Grade 9 (Class of '25) Wolf Ridge Summer of 2021 is Aug 16-20 Grades 7 & 8 (Class of '26 & '27) Wolf Ridge 2022 are April 4-8
Subject:	7.5.f. Revised Prom and Graduation Planning Guidance during COVID was released March 24
Description: Prom is Saturday, May 8, 2021 Graduation is 2 PM on Sunday, May 23, 2021
Subject:	7.6. Business Manager
Subject:	7.6.a. Update on Interest Earning Rates for Certificate of Deposits. Renewals are agenda items 9.2 and 9.3
Description: The Badger School District currently has a $200,000.00 Certificate of Deposit from Border Bank at 12 months and 1.05%. The Badger School District currently has a $203,725.59 Certificate of Deposit from Citizens State Bank at 12 months and 1.40% Renewal Rates Border Bank Options: 12 month at 0.35% No other options offered Citizens State Bank Options: 91 day at 0.25% 182 day at 0.35% 1 Year at 0.45% 2 Year at 0.50%
Subject:	8. Reports
Subject:	8.1. Accept Donations: A motion was made by ____________________ to accept the following donations. Seconded by __________________, Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.
Description: $212 Stuck on Reading to the Library $100 donated by Mark Rhen to the Music Club through the Benevity-Polaris gives program $92 matched by Polaris to the above donation ($100 - $8 fee = $192) also to the Music Club
Subject:	8.2. Accept Cash Report: A motion was made by ____________________ to accept the cash report through March 31, 2021 subject to audit. Seconded by ____________________. Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.
Attachments: March Cash Report April 2021 Board Packet March Cash Report April 2021 Board Packet 4/9/2021 at 12:42 AM
Subject:	8.3. Accept Fiscal Quarter 3 Report: A motion was made by ____________________ to accept the Badger School District FY 21 Third Quarter Budget Report subject to audit. Seconded by ____________________. Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.
Attachments: Qrtr 3 Budget Report April 2021 Board Packet Qrtr 3 Budget Report April 2021 Board Packet 4/9/2021 at 8:51 AM UFARS Exp Rev Summary UFARS Exp Rev Summary 4/9/2021 at 8:51 AM Handwritten Notes on Quarterly Budget Update Handwritten Notes on Quarterly Budget Update 4/9/2021 at 6:18 PM
Subject:	9. Proposed Resolutions
Subject:	9.1. Facility Assessment and LTFM Services Agreement: A motion was made by ____________________ to approve entering into a Facility Assessment and Long-Term Facility Maintenance Planning Service Agreement for $5,000 with ICS-Builds Consulting. Seconded by ____________________. Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.
Attachments: Facility Assessment and LTFM Services Agreement Facility Assessment and LTFM Services Agreement 4/9/2021 at 8:48 AM
Subject:	9.2. Border Bank CD Renewal: A motion was made by ____________________ to approve renewal of a $200,000 Certificate of Deposit from Border Bank at _____ months and _____ %. Seconded by ____________________. Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.
Subject:	9.3. Citizens State Bank CD Renewal: A motion was made by ____________________ to approve renewal of a $203,725.59 Certificate of Deposit from Citizens State Bank at _____ days/months/years and _____ %. Seconded by ____________________. Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.
Subject:	10. Adjourn: Recommended motion: ____________________ moved to adjourn at _________ PM. Motion seconded by ____________________. Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

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