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Meeting Agenda
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1. Call to Order
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2. Region 5 Staff Presentation - Johnny Vines
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3. Executive Director Report
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4. Discussion/Information Items
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4.A. Executive Director Evaluation Information
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4.B. Client Satisfaction Survey
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4.C. Annual Career Expo
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4.D. Report on Annual Food Service Cooperative Food Show
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4.E. Change in Travel Reimbursement Rate
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4.F. Next Board Meeting - April 30, 2025
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4.G. Personnel Changes
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4.H. Executive Session
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5. Approval of Minutes
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6. Administrative Management
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6.A. Board Election Update
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6.B. Resignation of Board Member Jimmy Hicks
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6.C. Updated Region 5 Organizational Chart
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7. Financial Management
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7.A. Add Byron Terrier as Investment Officer
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7.B. TexPool Resolution Amending Representative
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7.C. Investment Portfolio Report
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7.D. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
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7.E. Property/Liability Insurance
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7.F. Engagement of Financial Audit Services for Fiscal Year Ending August 31, 2025
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8. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | February 26, 2025 at 10:00 AM - Regular Meeting | |
| Subject: |
1. Call to Order
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Description:
Call to Order Time: Invocation by: Board Members Present: Board Members Absent: Region 5 Personnel Present: Guests Present: |
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| Subject: |
2. Region 5 Staff Presentation - Johnny Vines
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Description:
Johnny Vines, Region 5 Program Coordinator, will present information to the Board on the January 31st Robotics Competition that was attended by students from nine of our districts.
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3. Executive Director Report
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Description:
The Executive Director will report on the service center and districts within Region 5.
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4. Discussion/Information Items
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4.A. Executive Director Evaluation Information
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Description:
The Executive Director will provide a copy of his evaluation instrument to board members for completion by the April meeting in which his formal evaluation will take place.
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4.B. Client Satisfaction Survey
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Description:
The Executive Director will report on results of the 2024 Client Satisfaction Survey.
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4.C. Annual Career Expo
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Description:
The annual Youth Solutions Career Expo was held at Ford Park on February 6, 2025. The event is for students in Region 5 districts in grades 9-12. It is a tri-agency workforce event funded by sponsors and state funds, and aligns with TEA Strategic Priority 3, connecting high school to career and college, as well as military awareness. This year there were 3,375 students, 175 vendors, and 39 schools in attendance.
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4.D. Report on Annual Food Service Cooperative Food Show
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Description:
The Region 5 Food Service Cooperative held its 25th Annual Food and Product Expo at the Beaumont Civic Center on February 4, 2025. This year's theme for the event was "You've Got a Friend in Child Nutrition". They had over 75 manufacturers represented, with six being local. Over 500 students and staff were in attendance, representing 26 districts. The event is funded through the Food Service Cooperative, with vendors paying a fee for booth rental.
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4.E. Change in Travel Reimbursement Rate
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Description:
The travel reimbursement rate has changed from $0.67 to $0.70, effective January 1, 2025.
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4.F. Next Board Meeting - April 30, 2025
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Description:
The next regularly scheduled board meeting has been set for April 30, 2025.
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4.G. Personnel Changes
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Description:
Dr. Terrier will report on employment, retirements, and resignations of staff since the previous board meeting as shown on the attached report. |
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4.H. Executive Session
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Description:
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open session. Motion to conduct a closed session: Second: Vote: Beginning Time: Motion to return to open session: Second: Vote: Ending Time: __________ Action on items considered in Executive Session: Motion: Second: Vote: |
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5. Approval of Minutes
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Description:
The Board is requested to approve the minutes of the regular meeting held Thursday, December 19, 2024. Motion by: Second by: Vote: |
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6. Administrative Management
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6.A. Board Election Update
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Description:
Dr. Terrier will report on the current status of the Region 5 Board Election, with the filing period ending February 20. Terms for the following county representatives are ending:
Position 1 - Hardin County Position 4 - Jefferson County Position 7 - Jasper County Candidates for these positions were unopposed, so the board is asked to cancel the election. Charter School Member Lanell Wilson will complete her third one-year appointment on May 31, 2025. Her renewal for a fourth one-year term is pending appointment by the Commissioner of Education. Motion by: Second by: Vote: |
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6.B. Resignation of Board Member Jimmy Hicks
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Description:
Board Member Jimmy Hicks, Newton County Representative, has submitted his resignation effective February 20, 2025. The Board is asked to accept the resignation in accordance with policy BBB (Local) and (Legal).
Motion by: Second by: Vote: |
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6.C. Updated Region 5 Organizational Chart
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Description:
Consider the updated Region 5 Organizational Chart as shown.
Motion by: Second by: Vote: |
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7. Financial Management
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7.A. Add Byron Terrier as Investment Officer
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Description:
Consider approval to add Byron Terrier as an Investment Officer for Region 5 ESC. Natalie Raney is currently the only approved Investment Officer.
Motion by: Second by: Vote: |
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7.B. TexPool Resolution Amending Representative
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Description:
Consider approval of TexPool Resolution Amending Authorized Representatives. The following changes are suggested:
Motion by: Second by: Vote: |
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7.C. Investment Portfolio Report
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Description:
As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio for Board approval. Motion by: Second by: Vote: |
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7.D. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
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Description:
The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed) for approval. Motion by: Second by: Vote: |
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7.E. Property/Liability Insurance
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Description:
Consider approval of utilizing the multi-year renewal option for insurance contracts, including Property (includes windstorm), Liability, Commercial Crime, Inland Marine, Auto, Boiler/Machine, and School Board Legal.
Motion by: Second by: Vote: |
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7.F. Engagement of Financial Audit Services for Fiscal Year Ending August 31, 2025
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Description:
Consider approval to engage with Weaver and Tidwell, LLP, to perform annual financial audit services for Region 5 ESC for the fiscal year ending August 31, 2025. If approved, a formal engagement letter will be signed between Weaver & Tidwell, LLP, and Region 5 ESC.
Motion by: Second by: Vote: |
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8. Adjournment
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Description:
Motion to Adjourn: Second: Vote: Adjournment Time: Minutes taken by: |
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