The Board of Directors will meet with the TASA Superintendent Group for a joint meeting and public hearing. Dr. Terrier will present the 2023-24 Region 5 ESC Performance Report.

At the conclusion of this portion of the meeting, the Board will relocate to the Boardroom on the 5th Floor of Edison Plaza.
 

The Executive Director will present his report to the Board.

 

 

Dr. Terrier will report on employment, retirements, and resignations of staff since the previous board meeting as shown on the attached report.
 

If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. 

Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open session.
 
Motion to conduct a closed session:

Second: 

Vote: 

            Beginning Time:  
 
Motion to return to open session:

Second: 

Vote: 

            Ending Time:  

Action on items considered in Executive Session:
 
Motion:

Second:

Vote: 
 

The Region 5 Food Service Cooperative will host its Lufkin Food Show on September 17. We are pleased to announce that Deweyville ISD and West Orange Cove CISD have joined the Coop, bringing the total to 42 districts from Regions 4, 5, 6, and 7. 
 

Board members will sign a new disclosure statement indicating any conflicts of interest with the Region 5 ESC. Renewal will be on an annual basis.
 

The Board is requested to approve the minutes of the regular meeting held Wednesday, June 26, 2024.

Motion by: 

Second by: 

Vote: 
 

The Board will consider approval of the 2023-24 Performance Report as given by the Executive Director at the Joint Meeting with Superintendents.

Motion by:

Second by:

Vote:
 

The 2024-25 Organizational Chart for Region 5 ESC is presented for approval.

Motion by:

Second by:

Vote:
 

Ratify interlocal agreement with Region 4 for Texas Education Exchange Beta Support Services as shown. 

Motion:

Second:

Vote:
 

Consider approval of Interlocal Agreement between Region 5 ESC and Region 13 ESC for the following programs:

• Advancing Educational Leadership (AEL)
• Texas Teacher Evaluation and Support System (TTESS)
• Texas Principal Evaluation and Support System (TPESS)

Motion by:

Second by:

Vote:
 

Ratify contract with the Texas Education Agency regarding Intruder Detection Audits.

Motion:

Second:

Vote:
 

Consider review of legal policies and adoption of local policies submitted by TASB in Policy Update 30. Local policies are listed below for approval.

BBF(LOCAL): BOARD MEMBERS - ETHICS
CHE(LOCAL): PURCHASING AND ACQUISITION - CAPITAL ACQUISITION
CRF(LOCAL): INSURANCE AND ANNUITIES MANAGEMENT - UNEMPLOYMENT INSURANCE
DBAA(LOCAL): EMPLOYMENT REQUIREMENTS AND RESTRICTIONS - PRE-EMPLOYMENT REVIEWS
ECA(LOCAL): TECHNOLOGY RESOURCES - CYBERSECURITY
FA(LOCAL): STUDENT RECORDS


Motion by: 

Second by: 

Vote: 
 

As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio for Board approval.

Motion by: 

Second by: 

Vote: 
 

The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed) for approval.

Motion by: 

Second by: 

Vote: 
 

The PNC depository contract renewal is scheduled for the last of three two-year-renewal cycles. This two-year period is from 9/1/2024 to 8/31/2026. A Request for Proposal will be issued between February and April 2026.

Motion by:

Second by:

Vote:

 

Consider approval for Edison Plaza annual lease amounts that exceed $500,000 for 2024-25 as shown below. Leases on all floors expire December 2027.

• Annual lease amount for floors 4 and 5 is $798,090 ($66,507.50 monthly through August 2025).
• Annual lease amount for floor 6 is $157,238 ($13,103.17 monthly), with an additional amount between $15,000 and $20,000 as a prorated shared tenant expense. The 6th floor lease rate structure is different than the 4th/5th floor lease structure per square foot.

Motion by:

Second by:

Vote:
 

October Bids: Release September 3, 2024

• Art Equipment & Supplies #20241001
• Instructional Teaching Aids & Supplies Supplies #20241002
• Math Calculators, Manipulative & Supplies #20241003
• Playground Equipment Supplies and/or Services #20241004
• Science Equipment & Supplies #20241005
• General Office Supplies #20241006
• Library & Instructional Books #20241007
• Musical Instruments Supplies and/or Services #20241008
• Office, Library & Instructional Furniture #20241009

December Bids: Release December 3, 2024

• Elevator Maintenance, Inspection Services & Supplies #20241201
• Outside Printing Services #20241202
• Promotional Products #20241203
• Uniforms #20241204
• Awards, Plaques, Trophies, Recognition Supplies, Badges, Name Plates #20241205

Motion by: 

Second by: 

Vote: 
 

Consider adoption of the 2024-25 annual budget as shown in the following summary reports.

Motion by:

Second by:

Vote:
 

It is requested that the Board consider adding Natalie Raney, Region 5 Accountant, to TexPool as an Authorized Representative.

Motion by: 

Second by: 

Vote: 

 

Motion to Adjourn: 

Second: 

Vote: 

Adjournment Time: 

Minutes taken by: