Morgan Wright will present information to the Board on School Safety and Security.
 

The Executive Director will provide a copy of his evaluation instrument to board members for completion by the April meeting in which his formal evaluation will take place.
 

The Executive Director will report on the schedule and arrangements for the Commissioner's visit to Region 5 on February 29, 2024.
 

The Executive Director will report on results of the 2023 Client Satisfaction Survey. 
 

Notice of the March Region 5 Board Election was placed in newspapers and mailed to all superintendents in the region. The following places have expiring three-year terms:

Place 3, Tyler County
Place 6, Orange County

An election will take place during March, in which individual board members from each school district in Region 5 will cast a ballot during a board meeting.

Charter School Board Member LaNell Wilson will complete her second one-year appointment on May 31, 2024. Her renewal is pending appointment by the Commissioner of Education.
 

The annual Youth Solutions Career Expo was held at Ford Park on February 8, 2024. The event is for students in Region 5 districts in grades 9-12. It is a tri-agency workforce event funded by sponsors and state funds, and aligns with TEA Strategic Priority 3, connecting high school to career and college, as well as military awareness. This year there were 3,372 students, 38 schools, and 120 volunteers in attendance.
 

The Region 5 Food Service Cooperative held its 24th Annual Food Show and Tasting at the Beaumont Civic Center on February 15, 2024. This year's theme for the event was "Take a Deep Dive with Region 5 into School Food and Nutrition!" There were 72 vendors and over 450 students in attendance, with 24 school districts represented. The event is funded through the Food Service Cooperative, with vendors paying a fee for booth rental. 
 

The travel reimbursement rate has changed from $0.655 to $0.67, effective January 1, 2024.
 

Board members currently receive a paper check upon arrival at a board meeting. An electronic reimbursement is being offered to board members for convenience. 
 

The next regularly scheduled board meeting has been set for Wednesday, April 24, 2024.
 

Dr. Terrier will report on personnel changes since the previous board meeting as shown on the attached report.
 

If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. 

Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open session.
 
Motion to conduct a closed session:

Second: 

Vote: 

            Beginning Time:  
 
Motion to return to open session:

Second: 

Vote: 

            Ending Time:  __________

Action on items considered in Executive Session:
 
Motion:

Second:

Vote: 
 

The Board is requested to approve the minutes of the regular meeting held Thursday, December 14, 2023.

Motion by: 

Second by: 

Vote: 
 

As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio for Board approval.

Motion by: 

Second by: 

Vote: 
 

The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed) for approval.

Motion by: 

Second by: 

Vote: 
 

Consider approval of utilizing the multi-year renewal option for insurance contracts, including Property (includes windstorm), Liability, Commercial Crime, Inland Marine, Auto, Boiler/Machine, and School Board Legal.

Motion:

Second:

Vote:
 

Consider approval to engage with Weaver and Tidwell, LLP, to perform annual financial audit services for Region 5 ESC for the fiscal year ending August 31, 2024. If approved, a formal engagement letter will be signed between Weaver & Tidwell, LLP, and Region 5 ESC.

Motion:

Second:

Vote:
 

March Bid - Release March 5, 2024

• Building Materials & SuppliesOutside Printing Services
• Flooring Supplies and/or Services
• Glass Supplies and/or Services
• Office Machines for Lease or Purchase
• Paint Supplies and/or Services
• Records Retention & Management Services
• Security Systems, Fire Alarms, Extinguishers & Services
• School Safety Systems & Services

April Bid: Release April 2, 2024

• Batteries Supplies and/or Services
• Career & Technical Education Equipment, Supplies and/or Services
• Disaster Restoration & Recovery Services
• Environmental Services (excludes engineering services)
• Rental Car Services
• Special Education Teaching & Assessment Materials, Equipment & Supplies
• Region 5 ESC Only Catering

May Bid: Release May 7, 2024

• Athletic Awards, Equipment, Clothing & Supplies
• Athletic Training & Nursing Supplies
• Electrical Supplies and/or Services 
• HVAC Capitol Equipment, Supplies and/or Services 
• Plumbing Supplies and/or Services

Motion:

Second:

Vote:
 

Motion to Adjourn: 

Second: 

Vote: 

Adjournment Time: 

Minutes taken by: