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Meeting Agenda
1. Call to Order
2. Audit Report for Fiscal Year Ending August 31, 2023
3. Staff Presentation: Peggy Seilhan and Suzanne Martin
4. Discussion/Information Items
4.A. TAESC Conference Report
4.B. Personnel Changes
4.C. Service Awards to Staff
4.D. Food Service Cooperative Bids
4.E. Annual Food Show
4.F. Next Board Meeting: February 28, 2024
4.G. Executive Session
5. Approval of Minutes
6. Administrative Management
7. Financial Management
7.A. Investment Portfolio Report
7.B. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
7.C. Bid Releases
8. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: December 14, 2023 at 10:00 AM - Regular Meeting
Subject:
1. Call to Order
Description:

Call to Order Time: 

Invocation by: 

Board Members Present: 

Board Members Absent: 

Region 5 Personnel Present:

Guests Present:
 
Subject:
2. Audit Report for Fiscal Year Ending August 31, 2023
Description:
Consider approval of the audit report for fiscal year ending August 31, 2023, as presented.

Motion by:

Second by:

Vote:
 
Subject:
3. Staff Presentation: Peggy Seilhan and Suzanne Martin
Description:
Peggy Seilhan and Suzanne Martin will report on their Visions of Christmas event held for students who are blind or visually impaired. This year, students who are deaf or hard of hearing were also invited. The event was held on Saturday, December 2, 2023.
 
Subject:
4. Discussion/Information Items
Subject:
4.A. TAESC Conference Report
Description:
Staff and board members who attended the TAESC Conference in South Padre Island will give a report on the conference. 
 
Subject:
4.B. Personnel Changes
Description:

Dr. Terrier will report on personnel changes since the previous board meeting as shown on the attached report.
 
Subject:
4.C. Service Awards to Staff
Description:
The following staff members received Service Awards during the November staff meeting:

5 Years
Gracie Garcia
Killey Hays
Ginger Horn
Stacey Hughes
Hannah Jobe
Amy McQueen
Taressa Pulido

10 Years
Kay Reho
Bevie Thomas

15 Years
Brenda DeCuir

20 Years
Kyle Fisher

30 Years
Dion Potter

35 Years
Denise Wallace

 
Subject:
4.D. Food Service Cooperative Bids
Description:
The Food Service Cooperative is going out for bids for USDA commodities for the 2024-25 school year, as well as the second half of the Produce bid for the 2023-24 school year. 
 
Subject:
4.E. Annual Food Show
Description:
The Food Service Cooperative will host its annual food show at the Beaumont Civic Center on February 15, 2024. Vendors will offer food samples to students and school staff within Region 5. Board members are invited to attend the event. 
 
Subject:
4.F. Next Board Meeting: February 28, 2024
Description:
The next regularly scheduled board meeting has been set for Wednesday, February 28, 2024.
 
Subject:
4.G. Executive Session
Description:

If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. 

Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open session.
 
Motion to conduct a closed session:

Second: 

Vote: 

            Beginning Time:  
 
Motion to return to open session:

Second: 

Vote: 

            Ending Time:  

Action on items considered in Executive Session:
 
Motion:

Second:

Vote: 
 
Subject:
5. Approval of Minutes
Description:

The Board is requested to approve the minutes of the regular meeting held Wednesday, October 25, 2023.

Motion by: 

Second by: 

Vote: 
 
Subject:
6. Administrative Management
Subject:
7. Financial Management
Subject:
7.A. Investment Portfolio Report
Description:

As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio for Board approval.

Motion by: 

Second by: 

Vote: 
 
Subject:
7.B. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
Description:

The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed) for approval.

Motion by: 

Second by: 

Vote: 
 
Subject:
7.C. Bid Releases
Description:
The following bids were released on December 5, 2023:
  • Elevator Maintenance, Inspection Services & Supplies
  • Outside Printing Services
  • Promotional Products
  • Uniforms
The following bids are scheduled for release on February 6, 2024:
  • Paper Supplies (6 month bid)
  • Maintenance & Operations Equipment Supplies, Rental Sales and/or Services
  • Telecommunications Equipment, Supplies and/or Services
  • Efficiency Systems/Consulting

Motion by:

Second by:

Vote:
 
Subject:
8. Adjournment
Description:

Motion to Adjourn: 

Second: 

Vote: 

Adjournment Time: 

Minutes taken by:

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