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Meeting Agenda
1. Call to Order
2. Public Hearing (Joint Meeting with the TASA Superintendent Study Group)
3. Oath of Office
4. Executive Director Report
5. Discussion/Information Items
5.A. Personnel Changes
5.B. Executive Session
5.C. Renew Board Member Disclosure Statements
5.D. Next Board Meeting - October 25, 2023
6. Approval of Minutes
7. Administrative Management
7.A. Acceptance of 2022-23 Performance Report
7.B. Region 5 Organizational Chart for 2023-24
8. Financial Management
8.A. Investment Portfolio Report
8.B. Edison Plaza Building Lease
8.C. Bids Scheduled for Release
8.D. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
8.E. Adoption of 2023-24 Annual Budget
9. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: August 23, 2023 at 10:00 AM - Regular Meeting
Subject:
1. Call to Order
Description:

Call to Order Time: 

Invocation by: 

Board Members Present: 

Board Members Absent: 

Region 5 Personnel Present:

Guests Present:
 
Subject:
2. Public Hearing (Joint Meeting with the TASA Superintendent Study Group)
Description:
The Board of Directors will meet with the TASA Superintendent Study Group for a joint meeting and public hearing. Dr. Terrier will present the 2022-23 Region 5 ESC Performance Report.

At the conclusion of this portion of the meeting, the Board will relocate to the Boardroom on the 5th Floor of Edison Plaza.
 
Subject:
3. Oath of Office
Description:
Trey Clark, newly elected/appointed board member, will take the Oath of Office after signing a Statement of Officer form. 
 
Subject:
4. Executive Director Report
Description:
The Executive Director will give a service center and district report to the Board. 
 
Subject:
5. Discussion/Information Items
Subject:
5.A. Personnel Changes
Description:

Dr. Terrier will report on employment, retirements, and resignations of staff since the previous board meeting as shown on the attached report.
 
Subject:
5.B. Executive Session
Description:

If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. 

Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open session.
 
Motion to conduct a closed session:

Second: 

Vote: 

            Beginning Time:  
 
Motion to return to open session:

Second: 

Vote: 

            Ending Time:  

Action on items considered in Executive Session:
 
Motion:

Second:

Vote: 
 
Subject:
5.C. Renew Board Member Disclosure Statements
Description:
Board members will sign a new disclosure statement indicating any conflicts of interest with the Region 5 ESC. Renewal will be done on an annual basis.
 
Subject:
5.D. Next Board Meeting - October 25, 2023
Description:
The next scheduled meeting for the Region 5 ESC Board of Directors is Wednesday, October 25, 2023, at 10:00 a.m. in the Boardroom.
 
Subject:
6. Approval of Minutes
Description:

The Board is requested to approve the minutes of the regular meeting held Wednesday, June 28, 2023.

Motion by: 

Second by: 

Vote: 
 
Subject:
7. Administrative Management
Subject:
7.A. Acceptance of 2022-23 Performance Report
Description:
The Board will consider approval of the 2022-23 Performance Report as given by the Executive Director at the Joint Meeting with superintendents.

Motion by:

Second by:

Vote:
 
Subject:
7.B. Region 5 Organizational Chart for 2023-24
Description:
The 2023-24 Organizational Chart for Region 5 ESC is presented for approval.

Motion by:

Second by:

Vote:
 
Subject:
8. Financial Management
Subject:
8.A. Investment Portfolio Report
Description:

As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio for Board approval.

Motion by: 

Second by: 

Vote: 
 
Subject:
8.B. Edison Plaza Building Lease
Description:
Consider approval for Edison Plaza annual lease amounts that exceed $500,000 for 2023-24 as shown below. Leases on all floors expire December 2027. 
  • Annual lease amount for floors 4 and 5 is $798,090 ($66,507.50 monthly through August 2023).
  • Annual lease amount for floor 6 is $157,238 ($13,103.17 monthly), with an additional amount between $15,000 and $20,000 as a prorated shared tenant expense. The 6th floor lease rate structure is different than the 4th/5th floor lease structure per square foot.

Motion by:

Second by:

Vote:

 
Subject:
8.C. Bids Scheduled for Release
Description:
The following bids for the Food Service Cooperative are scheduled for release upon board approval:

Bid Releases for September 5th
  • Drug Testing - Identification Services
  • Pest Control Supplies and/or Services
  • Portable Building, Ramping, Supplies and/or Services
  • Transportation Parts & Supplies

Bid Releases for September 19th
  • Art Equipment & Supplies
  • Instructional Teaching Aids & Supplies
  • Math Calculators, Manipulatives & Supplies
  • Playground Equipment Supplies and/or Services
  • Science Equipment and Supplies

Bid Releases for September 26th
  • General Office Supplies
  • Library and Instructional Books
  • Musical Instruments, Supplies and/or Services
  • Office, Library and Instructional Furniture

Motion by:

Second by:

Vote:
 
Subject:
8.D. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
Description:

The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 for approval.

Motion by: 

Second by: 

Vote: 
 
Subject:
8.E. Adoption of 2023-24 Annual Budget
Description:
Consider adoption of the 2023-24 annual budget as shown in the following summary reports.

Motion by:

Second by:

Vote:
 
Subject:
9. Adjournment
Description:

Motion to Adjourn: 

Second: 

Vote: 

Adjournment Time: 

Minutes taken by:

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