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Meeting Agenda
1. Call to Order
2. Approval of Minutes
3. Administrative Management
3.A. Audit Report for Fiscal Year Ending August 31, 2022
3.B. Executive Director Evaluation Instrument
4. Financial Management
4.A. Investment Portfolio Report
4.B. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
4.C. Southeast Texas Cooperative Purchasing Organization Bids
4.D. Job Order Contract (JOC) Vendors
5. Discussion/Information Items
5.A. Update on Executive Director Search
5.B. Personnel Changes
5.C. Next Board Meeting: February 22, 2023
5.D. Executive Session
6. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: December 15, 2022 at 10:00 AM - Regular Meeting
Subject:
1. Call to Order
Description:

Call to Order Time: 

Invocation by: 

Board Members Present: 

Board Members Absent: 

Region 5 Personnel Present:

Guests Present:
 
Subject:
2. Approval of Minutes
Description:

The Board is requested to approve the minutes of the regular meeting held Wednesday, October 26, 2022 and the special meeting held Thursday, November 17, 2022.

Motion by: 

Second by: 

Vote: 
 
Subject:
3. Administrative Management
Subject:
3.A. Audit Report for Fiscal Year Ending August 31, 2022
Description:

Consider approval of the audit report for fiscal year ending August 31, 2022, as presented.

Motion by:

Second by:

Vote:
 
Subject:
3.B. Executive Director Evaluation Instrument
Description:

Review and possibly approve the Executive Director Evaluation Instrument.

Motion:

Second:

Vote:
 
Subject:
4. Financial Management
Subject:
4.A. Investment Portfolio Report
Description:

As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio for approval.

Motion by: 

Second by: 

Vote: 
 
Subject:
4.B. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
Description:

The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed) for approval.

Motion by: 

Second by: 

Vote: 
 
Subject:
4.C. Southeast Texas Cooperative Purchasing Organization Bids
Description:

The following categories of RFP (Request for Proposal) for the Southeast Texas Purchasing Organization are presented for approval below (two  periods: July through December and February through May.

July - December
 
  • Athletic Complex, Gymnasium & Auditorium Equipment Supplies and/or Services
  • Audio-Visual/Media Equipment, Supplies and/or Services
  • Computers, Peripherals, Supplies & Operating Systems Technical Assistance
  • Efficiency Services
  • Fencing Supplies, Installation & Service
  • Janitorial & PPE Equipment, Supplies and/or Services
  • Kitchen Equipment, Parts and/or Services
  • Lawn Maintenance, Equipment, Supplies and/or Services
  • Region 5 ESC Only Print Services
  • Paper Supplies (6 month bid)
  • Signs - Outdoor & Indoor Sales and/or Services
  • Drug Testing/Identification Services
  • Pest Control Supplies and/or Services
  • Portable Buildings, Ramping, Supplies and/or Services
  • Transportation Parts & Supplies (excludes sales & service)
  • Art Equipment & Supplies
  • Instructional Teaching Aids & Supplies
  • Math Calculators, Manipulatives & Supplies
  • Playground Equipment Supplies and/or Services
  • Science Equipment & Supplies
  • General Office Supplies
  • Library & Instructional Furniture
  • Musical Instruments Supplies and/or Services
  • Office, Library & Instructional Furniture
  • Elevator Maintenance, Inspection Services & Supplies
  • Outside Printing Services Promotional Products
  • Uniforms
February - May
  • Paper Supplies (6 month bid)
  • Maintenance & Operations Equipment Supplies, Rental Sales and/or Services
  • Telecommunications Equipment, Supplies and/or Services
  • Efficiency Systems/Consulting
  • Building Materials & Supplies
  • Flooring Supplies and/or Services
  • Glass Supplies and/or Services
  • Office Machines for Lease or Purchase
  • Paint Supplies and/or Services
  • Records Retention & Management Services
  • Security Systems, Fire Alarms, Extinguishers & Services
  • Batteries Supplies and/or Services
  • Career & Technical Education Equipment, Supplies and/or Services
  • Disaster Restoration & Recovery Services
  • Environmental Services (excludes engineering services)
  • Rental Car Services
  • Special Education Teaching & Assessment Materials, Equipment & Supplies
  • Region 5 ESC Only Catering
  • Athletic Awards, Equipment, Clothing & Supplies
  • Athletic Training & Nursing Supplies
  • Electrical Supplies and/or Services
  • HVAC Capital Equipment, Supplies and/or Services
  • Plumbing Supplies and/or Services
Motion by:

Second by:

Vote:

 
Subject:
4.D. Job Order Contract (JOC) Vendors
Description:

Consider the following list of approved vendors from the 2022 Job Order Contract (JOC) bid, which will roll over for 2023.
 
  • Apex Alliance
  • Construction Managers of Southeast Texas
  • Core Construction
  • Daniels Building & Construction
  • Floors 2 Adore
  • G & G Enterprises
  • McInnis Construction
  • SETEX Facilities & Maintenance

Motion:

Second:

Vote:
 
Subject:
5. Discussion/Information Items
Subject:
5.A. Update on Executive Director Search
Description:
Dr. Nicks will provide an update on the Executive Director Search.
 
Subject:
5.B. Personnel Changes
Description:

Dr. Lovett will report on employment and resignations of staff since the previous board meeting as shown on the attached report.
.
Subject:
5.C. Next Board Meeting: February 22, 2023
Description:

The next regularly scheduled board meeting has been set for Wednesday, February 22, 2023. Notice of any special board meetings will be sent as needed.
 
Subject:
5.D. Executive Session
Description:

If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. 

Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.

Conduct a closed session:
 
Motion by: 

Second by: 

Vote: 

            Beginning Time:  

Return to open session:
 
Motion by: 

Second by: 

Vote: 

            Ending Time:  

Per items considered in Executive Session.
 
Motion by: 

Second by: 

Vote: 
 
Subject:
6. Adjournment
Description:

Adjournment Time: 

Motion by: 

Second by: 

Vote: 

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