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Meeting Agenda
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1. Call to Order
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2. Approval of Minutes
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3. Bridget Kirby - Showcase Region 5 Staff Days
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4. Administrative Management
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4.A. Purchasing Cooperatives
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4.A.1. Region 19 Allied States Cooperative Agreement
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4.A.2. Government Procurement Alliance
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4.A.3. Pace Purchasing Cooperative Agreement
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4.A.4. Equalis Group Cooperative Purchasing Agreement
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4.A.5. Central Texas Purchasing Alliance Participant Agreement
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4.B. Retention Incentive
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4.C. Executive Director Transition Plan
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4.D. Hire Consultant for Executive Director Transition
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5. Financial Management
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5.A. Review of Investment Policy, Investment Strategies, and Adoption of Written Instrument
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5.B. Investment Portfolio Report
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5.C. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
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6. Discussion/Information Items
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6.A. Personnel Changes
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6.B. Region 5 Board Election Terms Expiring in 2023
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6.C. Christmas Cards
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6.D. Next Board Meeting: Thursday, December 15, 2022
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6.E. Executive Session
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7. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | October 26, 2022 at 10:00 AM - Regular Meeting | |
| Subject: |
1. Call to Order
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Description:
Call to Order Time: Invocation by: Board Members Present: Board Members Absent: Region 5 Personnel Present: Guests Present: |
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| Subject: |
2. Approval of Minutes
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Description:
The Board is requested to approve the minutes of the regular meeting held Thursday, August 25, 2022. Motion by: Second by: Vote: |
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| Subject: |
3. Bridget Kirby - Showcase Region 5 Staff Days
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Description:
Bridget Kirby will give a sampling of the 2-day staff development days coordinated by the Region 5 Staff Day Committee.
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| Subject: |
4. Administrative Management
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| Subject: |
4.A. Purchasing Cooperatives
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Description:
Consider each of the following purchasing cooperative agreements for individual approval.
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| Subject: |
4.A.1. Region 19 Allied States Cooperative Agreement
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Description:
Consider approval of Region 19 Allied States Cooperative Agreement as presented.
Motion by: Second by: Vote: |
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4.A.2. Government Procurement Alliance
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Description:
Consider approval of the Government Procurement Alliance Resolution as presented.
Motion by: Second by: Vote: |
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4.A.3. Pace Purchasing Cooperative Agreement
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Description:
Consider approval of the Pace Purchasing Cooperative agreement as presented.
Motion by: Second by: Vote: |
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4.A.4. Equalis Group Cooperative Purchasing Agreement
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Description:
Consider approval of Equalis Group Cooperative Purchasing Agreement as presented.
Motion by: Second by: Vote: |
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4.A.5. Central Texas Purchasing Alliance Participant Agreement
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Description:
Consider Texas Purchasing Alliance Participant Agreement as presented.
Motion by: Second by: Vote: |
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4.B. Retention Incentive
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Description:
Due to the statewide teacher shortage and inflation, the board is requested to consider a one-time retention incentive of $700 for all full-time staff hired on or before December 15, 2022, and $350 for all part-time staff hired on or before December 15, 2022.
Move: Second: Vote: |
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4.C. Executive Director Transition Plan
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Description:
The board will review the Executive Director's transition plan. Approval is requested.
Motion: Second: Vote: |
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4.D. Hire Consultant for Executive Director Transition
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Description:
Consider selection of search consultant for Executive Director transition.
Move: Second: Vote: |
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5. Financial Management
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5.A. Review of Investment Policy, Investment Strategies, and Adoption of Written Instrument
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Description:
In accordance with Government Code 2256.005(e), the Board shall review its investment policy and investment strategies not less than annually. The Board shall adopt a written instrument stating that it has reviewed the investment policy and investment strategies and that the written instrument so adopted shall record any changes made to either the investment policy or investment strategies. A copy of the investment policy is included in the board packet, and a copy of Texas Government Code Sections 2256.01 through 2256.019 will be made available for review.
It is requested that the Board review its investment policy and strategies, and adopt a written instrument stating that it has reviewed them and that the opted written instrument shall record any changes made to either the investment policy or investment strategies. Motion by: Second by: Vote: |
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5.B. Investment Portfolio Report
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Description:
As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio for approval.
Motion by: Second by: Vote: |
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5.C. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
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Description:
The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed) for approval.
Motion by: Second by: Vote: |
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6. Discussion/Information Items
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6.A. Personnel Changes
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Description:
Dr. Lovett will report on employment, resignations, and retirement of staff since the previous board meeting as shown on the attached report.
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6.B. Region 5 Board Election Terms Expiring in 2023
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Description:
Notice of Election will be posted by January 31 for the filing period of February 1-20. The following board terms will expire on May 31, 2023:
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6.C. Christmas Cards
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Description:
Christmas cards from the Board will be mailed to each superintendent in Region 5, as well as Service Center employees.
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6.D. Next Board Meeting: Thursday, December 15, 2022
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Description:
It is recommended that the next board meeting be held on Thursday, December 15, 2022, at 10:00 a.m. in the boardroom. Board members and spouses/guests are invited to attend the annual Christmas luncheon with Region 5 staff following the meeting.
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6.E. Executive Session
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Description:
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E.
Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting. Conduct a closed session: Motion by: Second by: Vote: Beginning Time: Return to open session: Motion by: Second by: Vote: Ending Time: Per items considered in Executive Session. Motion by: Second by: Vote: |
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7. Adjournment
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Description:
Adjournment Time: Motion by: Second by: Vote: |
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