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Meeting Agenda
1. Call to Order
2. Public Hearing (Joint Meeting with TASA Superintendent Group)
3. Set Up Board Member iPads
4. Approval of Minutes
5. Administrative Management
5.A. Acceptance of 2021-22 Performance Report
5.B. Region 5 Organizational Chart for 2022-23
6. Financial Management
6.A. Investment Portfolio Report
6.B. Edison Plaza Building Lease
6.C. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
6.D. Adoption of 2022-23 Annual Budget
7. Discussion/Information Items
7.A. Letter to Commissioner for Employment of Executive Director
7.B. Personnel Changes
7.C. Executive Session
7.D. Renew Board Member Disclosure Statements
7.E. Next Board Meeting - October 26, 2022 
8. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: August 25, 2022 at 10:00 AM - Regular Meeting
Subject:
1. Call to Order
Description:

Call to Order Time: 

Invocation by: 

Board Members Present: 

Board Members Absent: 

Region 5 Personnel Present:

Guests Present:
 
Subject:
2. Public Hearing (Joint Meeting with TASA Superintendent Group)
Description:
The Board of Directors will meet with the TASA Superintendent Study Group for a joint meeting and public hearing. Dr. Lovett will present the 2021-22 Region 5 ESC Performance Report.

At the conclusion of this portion of the  meeting, the Board will relocate to the Boardroom on the 5th Floor of Edison Plaza.
 
Subject:
3. Set Up Board Member iPads
Description:
The Technology Department will assist Board Members in setting up new  iPads, which will be used for Region 5 email and BoardBook software.
 
Subject:
4. Approval of Minutes
Description:
The Board is requested to approve the minutes of the regular meeting held Wednesday, June 22, 2022.

Motion by: 

Second by: 

Vote: 
 
Subject:
5. Administrative Management
Subject:
5.A. Acceptance of 2021-22 Performance Report
Description:
The Board will consider approval of the 2021-22 Performance Report as given by the Executive Director at the Joint Meeting with superintendents.

Motion by:

Second by:

Vote:
 
Subject:
5.B. Region 5 Organizational Chart for 2022-23
Description:
The 2022-23 Organization Chart for Region 5 ESC is presented for approval.

Motion by:

Second by:

Vote:
 
Subject:
6. Financial Management
Subject:
6.A. Investment Portfolio Report
Description:

As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio for approval.

Motion by: 

Second by: 

Vote: 
 
Subject:
6.B. Edison Plaza Building Lease
Description:
Consider approval for Edison Plaza annual lease amounts that exceed $500,000 for 2022-23 as shown below. Leases on all floors expire December 2027.
  • Annual lease amount for floors 4 and 5 is $763,061 ($60,000 monthly through December 2022 and $66,507.60 monthly through August 2023).
  • Annual lease amount for floor 6 is $161,822, with an additional amount between $10,000 and $14,000 as a prorated shared tenant expense.  The 6th floor lease rate structure is different than the 4th/5th floor lease structure per square foot.
Motion by:

Second by:

Vote:
 
Subject:
6.C. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
Description:
The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed) for approval.

Motion by: 

Second by: 

Vote: 
 
Subject:
6.D. Adoption of 2022-23 Annual Budget
Description:
Consider adoption of the 2022-23 annual budget as shown in the following summary reports. 

Motion by:

Second by:

Vote:
 
Subject:
7. Discussion/Information Items
Subject:
7.A. Letter to Commissioner for Employment of Executive Director
Description:
A letter to the Commissioner of Education has been processed to inform him that the Board completed Dr. Lovett's evaluation and has approved his employment for the 2022-23 fiscal year.
 
Subject:
7.B. Personnel Changes
Description:
Dr. Lovett will report on employment and resignations of staff since the previous board meeting as shown on the attached report.
 
Subject:
7.C. Executive Session
Description:
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. 

Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.

Conduct a closed session:
 
Motion by: 

Second by: 

Vote: 

            Beginning Time:  

Return to open session:
 
Motion by: 

Second by: 

Vote: 

            Ending Time:  

Per items considered in Executive Session.
 
Motion by: 

Second by: 

Vote: 
 
Subject:
7.D. Renew Board Member Disclosure Statements
Description:
Board members will sign a new disclosure statement indicating any conflicts of interest with the Region 5 ESC. Renewal will be done on an annual basis.
 
Subject:
7.E. Next Board Meeting - October 26, 2022 
Description:
The next scheduled meeting for the Region 5 ESC Board of Directors is Wednesday, October 26, 2022, at 10:00 a.m. in the Boardroom.
 
Subject:
8. Adjournment
Description:

Adjournment Time: 

Motion by: 

Second by: 

Vote: 

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