|
Meeting Agenda
|
|---|
|
1. Call to Order
|
|
2. Region 5 Staff Presentation - Janna Smith
|
|
3. Approval of Minutes
|
|
4. Administrative Management
|
|
4.A. Board Election Update
|
|
4.B. Reorganize Board Officers
|
|
4.C. Revision to Policy DEB (LOCAL)
|
|
5. Financial Management
|
|
5.A. Investment Portfolio Report
|
|
5.B. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
|
|
5.C. Request for Proposal - Audit Firm
|
|
5.D. Request for Proposal - Property/Liability Insurance
|
|
6. Discussion/Information Items
|
|
6.A. Executive Director Evaluation
|
|
6.B. Personnel Changes
|
|
6.C. Annual Career Expo - February 24, 2022
|
|
6.D. Consider Date Changes for Upcoming Board Meetings
|
|
6.E. Change in Travel Reimbursement Rate
|
|
6.F. Executive Session
|
|
7. Adjournment
|
|
Agenda Item Details
Reload Your Meeting
|
||
|---|---|---|
| Meeting: | February 24, 2022 at 10:00 AM - Regular Meeting | |
| Subject: |
1. Call to Order
|
|
|
Description:
Call to Order Time: Invocation by: Board Members Present: Board Members Absent: Region 5 Personnel Present: Guests Present: |
||
| Subject: |
2. Region 5 Staff Presentation - Janna Smith
|
|
|
Description:
Janna Smith will report on the Region 5 partnership with Lamar University.
|
||
| Subject: |
3. Approval of Minutes
|
|
|
Description:
The Board is requested to approve the minutes of the regular meeting held Thursday, December 16, 2021.
Motion by: Second by: Vote: |
||
| Subject: |
4. Administrative Management
|
|
| Subject: |
4.A. Board Election Update
|
|
|
Description:
Dr. Lovett will report on the current status of the Region 5 Board Election, with the filing period ending February 21. Terms for the following county representatives are ending:
Motion: Second: Vote: |
||
| Subject: |
4.B. Reorganize Board Officers
|
|
|
Description:
The Region 5 Board of Directors will reorganize in accordance with Policy BDA (LOCAL) as the result of the passing of chairman Earl Jeffery on December 28, 2021.
Nomination for Chairman: Second: Vote: Nomination for Vice-Chairman: Second: Vote: Nomination for Secretary: Second: Vote: |
||
| Subject: |
4.C. Revision to Policy DEB (LOCAL)
|
|
|
Description:
Consider revising policy DEB (LOCAL) to include a clause under the section "Reimbursement at Retirement", number 3: "The employee has given a 90-day notice of intent to retire unless waived by the Executive Director due to extenuating circumstances."
Motion: Second: Vote: |
||
| Subject: |
5. Financial Management
|
|
| Subject: |
5.A. Investment Portfolio Report
|
|
|
Description:
As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio for approval.
Motion by: Second by: Vote: |
||
| Subject: |
5.B. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
|
|
|
Description:
The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed) for approval.
Motion by: Second by: Vote: |
||
| Subject: |
5.C. Request for Proposal - Audit Firm
|
|
|
Description:
Seek approval to request proposals for Financial Audit Services.
Motion: Second: Vote: |
||
| Subject: |
5.D. Request for Proposal - Property/Liability Insurance
|
|
|
Description:
Seek approval to request proposals for Property/Liability insurance.
Motion: Second: Vote: |
||
| Subject: |
6. Discussion/Information Items
|
|
|
Description:
.
|
||
| Subject: |
6.A. Executive Director Evaluation
|
|
|
Description:
Commissioner Mike Morath has completed his evaluation of Dr. Lovett. The Region 5 Board of Directors is scheduled to do their evaluation of Dr. Lovett at the April board meeting.
|
||
| Subject: |
6.B. Personnel Changes
|
|
|
Description:
Dr. Lovett will report on employment and resignations of staff since the previous board meeting as shown on the attached report.
|
||
| Subject: |
6.C. Annual Career Expo - February 24, 2022
|
|
|
Description:
Mark your calendars for the annual Youth Solutions Career Expo at Ford Park on February 24, 2022, for all Region 5 School Districts (students in grades 9-12). Board members are invited to stop by after the Region 5 board meeting.
|
||
| Subject: |
6.D. Consider Date Changes for Upcoming Board Meetings
|
|
|
Description:
Dr. Lovett's appointment to the Texas Commission on Virtual Education has created meeting conflicts for April and August. Please consider these new dates and review the complete list of meetings attached:
|
||
| Subject: |
6.E. Change in Travel Reimbursement Rate
|
|
|
Description:
The travel reimbursement rate has changed from $0.56 to $0.585, effective January 1, 2022.
|
||
| Subject: |
6.F. Executive Session
|
|
|
Description:
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting. Conduct a closed session: Motion by: Second by: Vote: Beginning Time: Return to open session: Motion by: Second by: Vote: Ending Time: Per items considered in Executive Session. Motion by: Second by: Vote: |
||
| Subject: |
7. Adjournment
|
|
|
Description:
Adjournment Time: _________________________ Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ |
||