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Meeting Agenda
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1. Call to Order
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2. Public Hearing (Joint Meeting with TASA Superintendent Group)
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3. Approval of Minutes
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4. Administrative Management
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4.A. Acceptance of 2020-21 Performance Report
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4.B. Region 5 Organizational Chart for 2021-22
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4.C. Policy CB Local - Revenue Sources
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4.D. Executive Session
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5. Financial Management
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5.A. Investment Portfolio Report
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5.B. Edison Plaza Building Lease
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5.C. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
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5.D. Adoption of 2021-22 Annual Budget
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6. Discussion/Information Items
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6.A. Personnel Changes
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6.B. Commissioner of Education's Evaluation of the Executive Director
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6.C. Letter to Commissioner for Employment of Executive Director
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6.D. BBVA Acquisition by PNC Financial Services
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6.E. Renew Board Member Disclosure Statements
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6.F. Next Meeting - October 27, 2021
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7. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | August 25, 2021 at 10:00 AM - Regular Meeting | |
| Subject: |
1. Call to Order
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Description:
Call to Order Time: __________________ Invocation by: ______________________ Board Members Present: Board Members Absent: Region 5 Personnel Present: Guests Present: |
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| Subject: |
2. Public Hearing (Joint Meeting with TASA Superintendent Group)
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Description:
The Board of Directors will meet with the TASA Superintendent Study Group for a joint meeting and public hearing. Dr. Lovett will present the 2020-21 Region 5 ESC Performance Report.
At the conclusion of this portion of the meeting, the Board will relocate to the Boardroom on the 5th Floor of Edison Plaza. |
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| Subject: |
3. Approval of Minutes
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Description:
The Board is requested to approve the minutes of the regular meeting held Wednesday, June 23, 2021, and the special meeting held Wednesday, June 30, 2021. Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ |
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| Subject: |
4. Administrative Management
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Description:
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| Subject: |
4.A. Acceptance of 2020-21 Performance Report
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Description:
The Board will consider approval of the 2020-21 Performance Report as given by the Executive Director at the Joint Meeting with superintendents.
Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ |
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| Subject: |
4.B. Region 5 Organizational Chart for 2021-22
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Description:
The 2021-22 Organizational Report for Region 5 ESC is presented for approval.
Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ |
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4.C. Policy CB Local - Revenue Sources
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Description:
Consider revisions to local policy CB: Revenue Sources, as shown on the following pages.
Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ |
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4.D. Executive Session
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Description:
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting. Conduct a closed session: Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ Beginning Time: __________ Return to open session: Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ Ending Time: __________ Per items considered in Executive Session. Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ |
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| Subject: |
5. Financial Management
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Description:
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5.A. Investment Portfolio Report
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Description:
As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio. Recommendation: Approval as Presented Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ |
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5.B. Edison Plaza Building Lease
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Description:
Consider the following Edison Plaza annual lease amounts that exceed $500,000:
2020-21: Floors 4-5 - $720,000 ($60,000 monthly)
Lease expires January 2023 Floor 6 - $158,766.25 Plus, additional $10K-$14K prorated shared tenant expense. Note: rate structure is different from Floors 4-5 per sq. ft. Lease expires April 2022 Garage Storage - $36,000 ($3K/mo, Sept-Aug) Lease expires November 2021
2021-22: Floors 4-5 - $720,000 ($60,000 monthly) Lease expires January 2023 Floor 6 - $161,255.25 Plus, additional $10K-$14K prorated shared tenant expense. Note: rate structure is different from Floors 4-5 per sq. ft. Lease expires April 2022 Garage Storage - $9,000 ($3K/mo, Sept-Nov) Lease expires November 2021
Renewal options include an Option to Extend for two renewal periods of five years each. Rider No. 1 is attached and gives a full description of this option. Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ |
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5.C. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
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Description:
The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed). Recommendation: Approval as Presented. Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ . |
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5.D. Adoption of 2021-22 Annual Budget
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Description:
Consider adoption of the 2021-22 annual budget as shown in the following summary reports.
Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ |
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6. Discussion/Information Items
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Description:
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6.A. Personnel Changes
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Description:
Dr. Lovett will report on employment and resignations of staff since the previous board meeting as shown on the attached report. |
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6.B. Commissioner of Education's Evaluation of the Executive Director
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Description:
Commissioner Morath has completed Dr. Lovett's evaluation. |
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6.C. Letter to Commissioner for Employment of Executive Director
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Description:
A letter to the Commissioner of Education has been processed to inform him that the Board completed Dr. Lovett's evaluation and has approved his employment for the 2021-22 fiscal year. |
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6.D. BBVA Acquisition by PNC Financial Services
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Description:
Our depository bank, BBVA, will be acquired by PNC Financial Services Group during the week of October 8-11, 2021. As a result of this acquisition, our account numbers, credit cards, and online service platforms will change. In addition, we anticipate needing signatures from some of the Board members once we have the new account documents from PNC Financial Services.
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6.E. Renew Board Member Disclosure Statements
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Description:
Board members will sign a new disclosure statement indicating any conflicts of interest with the Region 5 ESC. Renewal will be done on an annual basis.
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6.F. Next Meeting - October 27, 2021
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Description:
The next scheduled meeting for the Region 5 ESC Board of Directors is Wednesday, October 27, 2021, at 10:00 a.m. in the Boardroom.
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7. Adjournment
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Description:
Adjournment Time: _________________________ Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ |
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