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Meeting Agenda
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1. Call to Order
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2. Public Hearing (Joint Meeting with TASA Superintendent Group)
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3. Approval of Minutes
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4. Administrative Management
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4.A. Acceptance of 2019-20 Performance Report
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4.B. Region 5 ESC Organizational Chart for 2020-21
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4.C. Policy Update 25
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4.C.1. BBE (Local) - Board Members - Authority
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4.C.2. BBI (Local): Board Members - Technology Resources and Electronic Communications
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4.C.3. BDD (Local): Board Organization - Attorney
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4.C.4. BE (Local): Board Meetings
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4.C.5. BF (Local): Board Policies
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4.C.6. BJA (Local): Executive Director - Qualifications and Duties
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4.C.7. BJB (Local): Executive Director - Recruitment and Selection
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4.C.8. BJCD (Local): Executive Director - Evaluation
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4.C.9. CBF (Local): Revenue Sources - Investments
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4.C.10. CH (Local): Purchasing and Acquisition
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4.C.11. CI (Local): Property Disposal
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4.C.12. DC (Local): Employment Practices
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4.C.13. DEA (Local): Compensation and Benefits - Salaries, Wages, and Stipends
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4.C.14. DEB (Local): Compensation and Benefits - Leaves and Absences
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4.C.15. EABB (Local): Access to Public Information - Requests for Information
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4.C.16. EC (Local): Technology Resources
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4.C.17. ECA (Local): Technology Resources - Cybersecurity
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4.D. Executive Session
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5. Financial Management
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5.A. Investment Portfolio Report
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5.B. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
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5.C. Executive Director Retention Incentive
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5.D. Adoption of 2020-21 Annual Budget
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6. Discussion/Information Items
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6.A. Personnel Changes
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6.B. Commissioner of Education's Evaluation of the Executive Director
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6.C. Letter to Commissioner for Employment of Executive Director
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6.D. Renewal of Depository Bank Contract
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6.E. Renew Board Members' Disclosure Statement
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6.F. TAESC Conference Rescheduled
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6.G. Virtual TASA/TASB Convention, October 2-4, 2020
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6.H. Next Meeting - October 28, 2020
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7. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | August 26, 2020 at 10:00 AM - Regular Meeting | |
| Subject: |
1. Call to Order
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| Presenter: |
Board Chairman
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Description:
Call to Order Time: __________________ Invocation by: ______________________ Board Members Present: Board Members Absent: Region 5 Personnel Present: Guests Present: |
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| Subject: |
2. Public Hearing (Joint Meeting with TASA Superintendent Group)
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| Presenter: |
Dr. Lovett
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Description:
The Board of Directors will meet with the TASA Superintendent Study Group for a joint meeting and public hearing. Dr. Lovett will present the 2019-20 Region 5 ESC Performance Report in the Dogwood/Magnolia Rooms on the 4th Floor of Edison Plaza. At the Conclusion of this portion of the meeting, the Board will recess and relocate to the Bluebonnet/Spindletop Room on the 6th Floor of Edison Plaza. The regular meeting will not begin before 11:30 a.m. |
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| Subject: |
3. Approval of Minutes
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Description:
The Board is requested to approve the minutes of the regular meeting held Wednesday, June 24, 2020. Motion by:________________________________ Second by: _______________________________ Vote: ____________________________________ |
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| Subject: |
4. Administrative Management
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| Presenter: |
Dr. Lovett
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Description:
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| Subject: |
4.A. Acceptance of 2019-20 Performance Report
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| Presenter: |
Dr. Lovett
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Description:
Approval is requested of the 2019-20 Performance Report as given by the Executive Director at the Joint Board Meeting. Motion by: ___________________________ Second by: __________________________ Vote: _______________________________ |
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| Subject: |
4.B. Region 5 ESC Organizational Chart for 2020-21
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| Presenter: |
Dr. Lovett
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Description:
Approval is requested of the 2020-21 Region 5 ESC Organizational Chart as presented. Motion by: _________________________ Second by: ________________________ Vote: _____________________________ |
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| Subject: |
4.C. Policy Update 25
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| Presenter: |
Dr. Lovett
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Description:
Consider adoption of local policies listed and review of legal policies as previously submitted to the Board in Policy Update 25. Motion by: _________________________ Second by: ________________________ Vote: _____________________________ |
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| Subject: |
4.C.1. BBE (Local) - Board Members - Authority
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| Subject: |
4.C.2. BBI (Local): Board Members - Technology Resources and Electronic Communications
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4.C.3. BDD (Local): Board Organization - Attorney
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| Subject: |
4.C.4. BE (Local): Board Meetings
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| Subject: |
4.C.5. BF (Local): Board Policies
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4.C.6. BJA (Local): Executive Director - Qualifications and Duties
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4.C.7. BJB (Local): Executive Director - Recruitment and Selection
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4.C.8. BJCD (Local): Executive Director - Evaluation
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4.C.9. CBF (Local): Revenue Sources - Investments
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4.C.10. CH (Local): Purchasing and Acquisition
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| Subject: |
4.C.11. CI (Local): Property Disposal
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4.C.12. DC (Local): Employment Practices
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4.C.13. DEA (Local): Compensation and Benefits - Salaries, Wages, and Stipends
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4.C.14. DEB (Local): Compensation and Benefits - Leaves and Absences
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4.C.15. EABB (Local): Access to Public Information - Requests for Information
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4.C.16. EC (Local): Technology Resources
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4.C.17. ECA (Local): Technology Resources - Cybersecurity
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| Subject: |
4.D. Executive Session
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Description:
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act athorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting. Conduct a closed session: Motion by: ________________________ Second by: _______________________ Vote: ____________________________ Beginning Time: ___________________ Return to Open Session: Motion by: _______________________ Second by: ______________________ Vote: ___________________________ Ending Time: ____________________ Per items considered in Executive Session. Motion by: ______________________ Second by: _____________________ Vote: __________________________ |
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| Subject: |
5. Financial Management
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Description:
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| Subject: |
5.A. Investment Portfolio Report
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Description:
As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio. Recommendation: Approval as Presented. Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ |
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| Subject: |
5.B. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
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Description:
The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed). Recommendation: Approval as Presented. Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ |
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5.C. Executive Director Retention Incentive
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Description:
Approve fulfillment of Executive Director retention incentive as approved by the Board of Directors at the August 26, 2015 meeting. Motion by: _________________________ Second by: ________________________ Vote:_____________________________ |
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5.D. Adoption of 2020-21 Annual Budget
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Description:
The Executive Director and CFO will present a Budget Summary Report of ESC State Base and local funds for adoption of the Region 5 ESC 2020-21 annual budget. Motion by: _________________________ Second by: ________________________ Vote: _____________________________ |
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6. Discussion/Information Items
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Description:
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| Subject: |
6.A. Personnel Changes
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Description:
Dr. Lovett will report on employment and resignations of staff since the previous board meeting as shown on the enclosed report.
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| Subject: |
6.B. Commissioner of Education's Evaluation of the Executive Director
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Description:
The Commissioner of Education has not yet completed his evaluation of the Executive Director.
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6.C. Letter to Commissioner for Employment of Executive Director
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Description:
A letter has been sent to the Commissioner of Education from our Board Chairman informing him that the Board has completed Dr. Lovett's evaluation and has approved his employment for the 2020-21 school year. Each board member has received a copy of the letter, along with Dr. Lovett.
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| Subject: |
6.D. Renewal of Depository Bank Contract
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Description:
The BBVA depository contract has been renewed for another two-year cycle. This two-year period from 9/1/2020 to 8/31/2022 will be the first renewal of three available.
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6.E. Renew Board Members' Disclosure Statement
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Description:
Board members are required to complete the disclosure statement included in this packet and provided at the meeting, indicating any conflicts of interest with the Region 5 ESC. Renewal will be done on an annual basis.
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| Subject: |
6.F. TAESC Conference Rescheduled
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Description:
The TAESC (Texas Association of Education Service Centers) State Conference previously scheduled for November 13-15, 2020, at the Gaylord Texan Resort and Conference Center will now be postponed until November 12-14, 2021 due to the COVID-19 pandemic. Cancelling would have cost $65,980, but the Gaylord agreed to postpone by one year and apply the cost to 2021. Region 11 paid the full amount and asked for a reimbursement of $3,299 from each service center.
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6.G. Virtual TASA/TASB Convention, October 2-4, 2020
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Description:
The annual TASA/TASB Convention scheduled for October 2-4, 2020, has gone completely virtual because of COVID-19. A registration fee of $425 is still required for those who participate.
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| Subject: |
6.H. Next Meeting - October 28, 2020
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Description:
The next scheduled meeting for Region 5 ESC Board of Directors is Wednesday, October 28, 2020, at 10:00 a.m.
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| Subject: |
7. Adjournment
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Description:
Adjournment Time: _________________________ Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ |
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