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Meeting Agenda
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1. Call to Order
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2. Minutes of 2019 Joint Meeting and Public Hearing (Joint Meeting with TASA Superintendent Group)
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3. Approval of Minutes
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4. Administrative Management
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4.A. Acceptance of 2019-20 Performance Report
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4.B. Region 5 ESC Organizational Chart for 2020-21
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4.C. Policy Update 25
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4.C.1. BBE (Local) - Board Members - Authority
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4.C.2. BBI (Local): Board Members - Technology Resources andElectronic Communications
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4.C.3. BDD (Local): Board Organization - Attorney
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4.C.4. BE (Local): Board Meetings
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4.C.5. BF (Local): Board Policies
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4.C.6. BJA (Local): Executive Director - Qualifications and Duties
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4.C.7. BJB (Local): Executive Director - Recruitment and Selection
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4.C.8. BJCD (Local): Executive Director - Evaluation
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4.C.9. CBF (Local): Revenue Sources - Investments
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4.C.10. CH (Local): Purchasing and Acquisition
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4.C.11. CI (Local): Property Disposal
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4.C.12. DC (Local): Employment Practices
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4.C.13. DEA (Local): Compensation and Benefits - Salaries, Wages, and Stipends
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4.C.14. DEB (Local): Compensation and Benefits - Leaves and Absences
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4.C.15. EABB (Loca): Access to Public Information - Requests for Information
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4.C.16. EC (Local): Technology Resources
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4.C.17. ECA (Local): Technology Resources - Cybersecurity
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4.D. Policy Update 26
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4.D.1. BED (Local): Board Meetings - Public Participation
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4.D.2. DAA (Local): Employment Objectives: Equal Employment Opportunity
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4.D.3. DGBA (Local): Personnel-Management Relations - Employee Complaints/Grievances
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4.D.4. DHA (Local): Employee Standards of Conduct - Freedom from Discrimination, Harassment, and Retaliation
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4.D.5. EF (Local): Public Complaints
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4.D.6. EG (Local): Student Records
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4.D.7. FA (Local): Student Records
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4.D.8. FBA (Local): Student Welfare - Freedom from Discrimination, Harassment, and Retaliation
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4.D.9. FC (Local): Student Complaints
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5. Financial Management
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5.A. Review of Investment Policy, Investment Strategies, and Adoption of Written Instrument
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5.B. Investment Portfolio Report
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5.C. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
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6. Discussion/Information Items
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6.A. Personnel Changes for July 1 through October 31, 2020
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6.B. Update from Hurricanes Laura and Delta
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6.C. COVID Update
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6.D. Annual Food Show
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6.E. Renewal of Board Member Disclosure Statements
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6.F. Executive Session
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6.G. Next Board Meeting - Thursday, December 17, 2020
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7. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | October 28, 2020 at 10:00 AM - Regular Meeting | |
| Subject: |
1. Call to Order
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Description:
Call to Order Time: __________________ Invocation by: ______________________ Board Members Present: Board Members Absent: Region 5 Personnel Present: Guests Present: > |
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2. Minutes of 2019 Joint Meeting and Public Hearing (Joint Meeting with TASA Superintendent Group)
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Description:
The Board of Directors will meet with the TASA Superintendent Study Group for a virtual and live joint meeting and public hearing. Dr. Lovett will present the minutes of the 2019 joint meeting for approval and then present the 2019-20 Region 5 ESC Performance Report. At the conclusion of this portion of the meeting, the Board will continue with their regularly scheduled meeting. The Board and Superintendents are requested to approve the minutes of the 2019 joint meeting held Wednesday, August 28, 2019. Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ . |
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3. Approval of Minutes
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Description:
The Board is requested to approve the minutes of the regular meeting held Monday, August 31, 2020. Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ . |
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4. Administrative Management
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Description:
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| Subject: |
4.A. Acceptance of 2019-20 Performance Report
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Description:
Approval is requested of the 2019-20 Performance Report as given by the Executive Director at the Joint Board Meeting. Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ |
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4.B. Region 5 ESC Organizational Chart for 2020-21
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Description:
Approval is requested of the 2020-21 Region 5 ESC Organizational Chart as presented.
Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ |
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4.C. Policy Update 25
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Description:
Consider adoption of local policies listed and review of legal policies as previously submitted to the Board in Policy Update 25.
Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ |
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4.C.1. BBE (Local) - Board Members - Authority
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4.C.2. BBI (Local): Board Members - Technology Resources andElectronic Communications
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4.C.3. BDD (Local): Board Organization - Attorney
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4.C.4. BE (Local): Board Meetings
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4.C.5. BF (Local): Board Policies
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4.C.6. BJA (Local): Executive Director - Qualifications and Duties
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4.C.7. BJB (Local): Executive Director - Recruitment and Selection
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4.C.8. BJCD (Local): Executive Director - Evaluation
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4.C.9. CBF (Local): Revenue Sources - Investments
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4.C.10. CH (Local): Purchasing and Acquisition
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4.C.11. CI (Local): Property Disposal
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4.C.12. DC (Local): Employment Practices
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4.C.13. DEA (Local): Compensation and Benefits - Salaries, Wages, and Stipends
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4.C.14. DEB (Local): Compensation and Benefits - Leaves and Absences
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4.C.15. EABB (Loca): Access to Public Information - Requests for Information
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4.C.16. EC (Local): Technology Resources
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4.C.17. ECA (Local): Technology Resources - Cybersecurity
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4.D. Policy Update 26
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Description:
Consider adoption of local policies listed and review of legal policies as previously submitted to the Board in Policy Update 26.
Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ |
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4.D.1. BED (Local): Board Meetings - Public Participation
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4.D.2. DAA (Local): Employment Objectives: Equal Employment Opportunity
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4.D.3. DGBA (Local): Personnel-Management Relations - Employee Complaints/Grievances
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4.D.4. DHA (Local): Employee Standards of Conduct - Freedom from Discrimination, Harassment, and Retaliation
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4.D.5. EF (Local): Public Complaints
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4.D.6. EG (Local): Student Records
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4.D.7. FA (Local): Student Records
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4.D.8. FBA (Local): Student Welfare - Freedom from Discrimination, Harassment, and Retaliation
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4.D.9. FC (Local): Student Complaints
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5. Financial Management
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Description:
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5.A. Review of Investment Policy, Investment Strategies, and Adoption of Written Instrument
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Description:
In accordance with Government Code 2256.005(e), the Board shall review its investment policy and investment strategies not less than annually. The Board shall adopt a written instrument stating that it has reviewed the investment policy and investment strategies and that the written instrument so adopted shall record any changes made to either the investment policy or investment strategies. A copy of the investment policy is included in the board packet, and a copy of Texas Government Code Sections 2256.001 through 2256.019 will be made available for review.
It is requested that the Board review its investment policy and strategies, and adopt a written instrument stating that it has reviewed them and that the adopted written instrument shall record any changes made to either the investment policy or investment strategies. Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ |
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5.B. Investment Portfolio Report
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Description:
As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio. Recommendation: Approval as Presented Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ . |
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5.C. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
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Description:
The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed). Recommendation: Approval as Presented. Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ . |
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6. Discussion/Information Items
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Description:
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6.A. Personnel Changes for July 1 through October 31, 2020
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Description:
Dr. Lovett will report on personnel changes as shown on the attached reports.
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6.B. Update from Hurricanes Laura and Delta
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Description:
Dr. Lovett will update the Board on the effects of Hurricanes Laura and Delta on the Region.
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6.C. COVID Update
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Description:
Dr. Lovett will update the Board on the effects of COVID-19 as related to Region 5 schools and staff.
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6.D. Annual Food Show
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Description:
Plans are underway for the 21st Annual Food Show this February 18, 2021. Although the Beaumont Civic Center is reserved, it has not yet been determined if students will be allowed to participate in person because of COVID.
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6.E. Renewal of Board Member Disclosure Statements
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Description:
Board members will have the opportunity to renew their Conflicts Disclosure Statement, which is included in the packet. Additional statements will be provided at the meeting.
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6.F. Executive Session
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Description:
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting. Conduct a closed session: Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ » Beginning Time: __________ Return to open session: Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ » Ending Time: __________ Per items considered in Executive Session. Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ . |
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6.G. Next Board Meeting - Thursday, December 17, 2020
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Description:
The next board meeting is scheduled for Thursday, December 17, 2020, at 10:00 a.m. Immediately following the meeting, board members are invited to attend the annual staff Christmas luncheon along with their spouse or guest.
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7. Adjournment
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Description:
Adjournment Time: _________________________ Motion by: ________________________________ Second by: _______________________________ Vote: ____________________________________ |
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