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Meeting Agenda
A. Call to Order
B. Roll Call
C. Resignation of School Board Trustee, Place 1
D. Communications from the Public
E. Consent Agenda
E.1. Minutes
E.2. Financial Statements
E.3. Investment Report
E.4. State Aid Comparison - Budgeted vs. Earned
E.5. Earned vs. TEA Payments
E.6. Tax Collection Report
E.7. Budget Amendments
F. Information Items
F.1. Financial Report
F.2. Superintendent's Report
F.3. 2016 Bond Renovation Update by PBK and Drymalla Construction
F.4. In-Person and Virtual Learning Report
F.5. Report on Board Member Continuing Education Hours
F.6. Tentative November Agenda Items
G. Action Items
G.1. Consider Approval of the Targeted Improvement Plan (TIP)
G.2. Personnel
G.2.a. Resignations of Certified Personnel
G.2.b. Employment of Certified Personnel
Agenda Item Details Reload Your Meeting
 
Meeting: October 19, 2020 at 6:00 PM - Regular Meeting
Subject:
A. Call to Order
Description:
The Board President, or designee, will call the meeting to order.
Subject:
B. Roll Call
Description:
The Board President, or designee, will call the roll of members.
Subject:
C. Resignation of School Board Trustee, Place 1
Description:
Mr. Tay Campbell, current School Board Trustee, Place 1, is requesting to resign his position, effective immediately, due to a family move.  To be effective, a board member's resignation must be in writing, signed by the board member (an email is deemed signed), and delivered to the board for action.  The Board may not refuse to accept the resignation.
Mr. Cambell's current place is up for re-election on November 3, 2020 and will be filled by one of two duly filed candidates.  The newly elected board member will be sworn in at the next regular meeting on November 16, 2020.
Attachments:
Subject:
D. Communications from the Public
Description:
Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes.
The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. 
Subject:
E. Consent Agenda
Description:
Board members routinely approve items on the consent agenda as a group.  These are routine agenda items.  Board members have the option to ask questions regarding any of the items listed under "consent agenda".
Subject:
E.1. Minutes
Description:
State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.
Included are the minutes from the September 21, 2020 regular school board meeting.
Attachments:
Subject:
E.2. Financial Statements
Description:
Monthly reporting of financial position in relation to the budget.  The Board is provided monthly financial statements.
Attachments:
Subject:
E.3. Investment Report
Description:
Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
Attachments:
Subject:
E.4. State Aid Comparison - Budgeted vs. Earned
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget..
Attachments:
Subject:
E.5. Earned vs. TEA Payments
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget..
Attachments:
Subject:
E.6. Tax Collection Report
Description:
Attached is the Tax Assessor-Collector's Report for September 2020.
Attachments:
Subject:
E.7. Budget Amendments
Description:
To bring the functions in line with required expenditures, budget amendments are vital to properly appropriate funds for the necessary expenditures of the District.  Budget Amendments on the function level require Board approval.
Attachments:
Subject:
F. Information Items
Subject:
F.1. Financial Report
Description:
The Chief Financial Officer, Jean Ann McCarthy, will review the financial disbursements for the previous month with the Board of Trustees.  No action is required.
Attachments:
Subject:
F.2. Superintendent's Report
Description:
The Superintendent will update the Board on important issues pertaining to the District.
 
Subject:
F.3. 2016 Bond Renovation Update by PBK and Drymalla Construction
Description:
Representatives from PBK Architects and Drymalla Construction will be present at the meeting to update the Board on current progress and timeline for renovations as included in the 2016 Bond.  They will answer any questions the Board may have about the process and progress.
 
Subject:
F.4. In-Person and Virtual Learning Report
Description:
The Superintendent will report the current number of students participating in face-to-face learning and in virtual learning.
Subject:
F.5. Report on Board Member Continuing Education Hours
Description:
Board Policy BBD [Legal] and 19 TAC 61.61 requires the Board President to announce the name of each Board member who has completed the required continuing education, who has exceeded the required hours of continuing education, and who is deficient in the required continuing education.  This announcement is required annually.  The Board President must announce Board members’ continuing education hours at the last regular meeting prior to the next board election, shall cause the minutes to reflect the information, and shall make this information available to the local media. 
 
Attachments:
Subject:
F.6. Tentative November Agenda Items
Description:
Tentative items to be included on the November agenda are:

a.  Canvass the Results of the November 3, 2020 Board of Trustees Election
b.  Oath of Office for New Board Members
c.  Reorganization of the Board
d.  FIRST Ratings Public Hearing
e.  Financial Report
f.  Superintendent’s Report          
g. Construction Report
h.  Investment Policy Review
i.  Review Approved Providers of Investment Training
j.  Personnel
 
Subject:
G. Action Items
Subject:
G.1. Consider Approval of the Targeted Improvement Plan (TIP)
Description:
The intervention plan addresses the requirements under Texas Education Code  (TEC) 39.  Intervention requirements and resources are provided through the Texas Education Agency framework of the Targeted Improvement Plan (TIP), which includes the continuous improvement process of data analysis, needs assessment, improvement planning, and implementation and monitoring of a targeted improvement plan.  Local school boards are required to review and approve the targeted improvement plan that has been developed by the campus leadership team (CLT). 
Attachments:
Subject:
G.2. Personnel
Subject:
G.2.a. Resignations of Certified Personnel
Description:
There were no resignations to report.
Subject:
G.2.b. Employment of Certified Personnel
Description:
According to Board Policy DC [Local], the Superintendent has the authority to make recommendations to the Board regarding the selection of all personnel.
The Superintendent recommends employment of the following personnel for the 2020-2021 school year:

Kaileigh Gibson - Librarian
Degree - Master of Science from TAMU Corpus Christi
Certification - PE (EC-12), Art (EC-12), Special Education (EC-12), English Language Arts and Reading (4-8), Core Subjects (EC-6), English Arts and Reading (7-12), ESL Supplemental (EC-12)
Years of Experience - 5 years (teaching)
Campus - Smithville Elementary
To replace Elena Schroeder

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