Meeting Agenda
1. Call to Order of Regular Board meeting at 6:00 p.m.
2. Roll Call
3. Pledge of Allegiance:  Marquette Elementary School
4. Approval of Agenda
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
6. Approval of Board Meeting Minutes:   Regular & Closed Minutes of April 14, 2025 
7. Jason Blume, Assistant Superintendent for Communications & Community Relations
7.A. Awards and Recognitions
8. Comments from the Community
9. Approval of Bills
9.A. Payables Summary
9.B. Voided Checks
9.C. Payroll Voucher(s)
9.D. Accounts Payable Warrants
10. Communications and Committee Reports
10.A. Michael Sterling, President
10.A.1. Next Regular Board meeting:  May 19, 2025 @ 6:00 p.m.
10.A.2. Next Policy Committee Meeting:  May 14, 2025 @ 4:30 p.m.
10.A.3. Organizational Meeting:  May 12, 2025 at 6:00 p.m. (Seating of new Board members, Election of Officers and Approval of Committee and Board Meetings for 2025-2026
10.B. Kurt Thompson, Vice President
10.B.1. Next Business Services Committee meeting:  May 14, 2025 @ 4:30 p.m.
10.C. Evelyn Meeks, Secretary
10.C.1. Next Equity & Social Justice Meeting:  May 14, 2025 @ 4:30 p.m.
10.D. Aaron McKnight, Board member
10.E. Rebecca Carlson, Board member
10.F. Larry Smith, Board member
10.G. Megan Hastings, Board Member
10.G.1. Next Education Committee meeting:  May 14, 2025 @ 4:30 p.m.
11. Administrative Reports
11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
11.A.1. Recommendation to approve Student Travel Requests:
11.A.2. Illinois Coal Workers and Communities in Transtion Project Grant Discussion
11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official
11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
11.B.2. Recommendation to approve Facility Requests:
11.B.3. Recommendation to accept Alternate 1A (masonry wall flashing) for the Hoffman Campus Re-Roofing Project for a cost of $84,065
11.B.4. Recommendation to award baseball backstop bid at Harlem High School to Midwest Field Solutions for a base bid of $114,000, Alternate #2A (asphalt path) at a cost of $10,000 and Alternate #3 (backstop wall) at a cost of $8,500 for a total bid of $132,500
11.B.5. Recommendation to accept Alternate #2 (HMS basketball court) with Stenstrom Excavating and Blacktop for Harlem Middle School at a cost of $42,162
11.B.6. Recommendation to approve an agreement with University of Illinois Urbana-Champaign for the Illinois Coal Workers and Communities in Transition Project Grant
11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
11.C.1. Recommendation to approve Personnel Agenda & Addendum
11.C.2. Resignations
11.D. Dr. Terrell Yarbrough, Superintendent
11.D.1. District Equity Report
11.D.2. Freedom of Information Act Request (FOIA) received April 8, 2025 from Sheri Reid of Smart Procure requesting purchasing records from 10-9-24 to current date and the District's Response dated April 10, 2025 with inclusive documents.
11.D.3. Freedom of Information Act Request received on 4-15-25 from Michael A. Ayele regarding National Child Abuse Month and the District's five day extension request on 4-23-25
11.D.4. Freedom of Information Act Request (FOIA) submitted by Jennifer Kaiser on April 16, 2025 requesting information about her employment with Harlem and the Regional Office of Education
11.D.5. Freedom of Information Act Request (FOIA) submitted on April 18, 2025 (due to holiday first date would be April 22, 2025) by B. Kim requesting 4/16/25 bid information on the Harlem High School Baseball Backstop
11.D.6. Freedom of Information Act request (FOIA) submitted on April 21, 2025 from Sharmayne Soliman, requesting current employee listing information and the District's inclusive response dated April 23, 2025
11.D.7. Freedom of Information Act Request (FOIA) submitted on April 8, 2025, from David Arvayo of Painters District Council No. 30 requesting purchasing invoices for recent paint purchases and a list of painting, drywall finishing, taping, or glazing projects scheduled to start within the next 12 months 
12. Consent Agenda
12.A. Approve Personnel Agenda & Addendum
12.B. Approve Student Travel Request(s)
12.C. Approve Facility Request(s)
13. ACTION ITEMS
13.A. Approve Resolution Declaring Surplus Property
13.B. Approve Alternate 1A (masonry wall flashing) for the Hoffman Campus Re-Roofing Project for a cost of $84,065
13.C. Approve baseball backstop bid at Harlem High School to Midwest Field Solutions for a base bid of $114,000, Alternate #2A (asphalt path) at a cost of $10,000 and Alternate #3 (backstop wall) at a cost of $8,500 for a total bid of $132,500
13.D. Approve Alternate #2 (HMS basketball court) with Stenstrom Excavating and Blacktop for Harlem Middle School at a cost of $42,162
13.E. Approve an agreement with University of Illinois Urbana-Champaign for the Illinois Coal Workers and Communities in Transition Project Grant
14. Announcements and Discussion:  
15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
16. ACTION ITEMS AFTER CLOSED SESSION
17. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: April 28, 2025 at 6:00 PM - Regular Board Meeting
Subject:
1. Call to Order of Regular Board meeting at 6:00 p.m.
Subject:
2. Roll Call
Subject:
3. Pledge of Allegiance:  Marquette Elementary School
Presenter:
Brock Morlan, Marquette Principal
Subject:
4. Approval of Agenda
Subject:
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
Subject:
6. Approval of Board Meeting Minutes:   Regular & Closed Minutes of April 14, 2025 
Attachments:
Subject:
7. Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
7.A. Awards and Recognitions
Presenter:
Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
8. Comments from the Community
Subject:
9. Approval of Bills
Subject:
9.A. Payables Summary
Attachments:
Subject:
9.B. Voided Checks
Subject:
9.C. Payroll Voucher(s)
Attachments:
Subject:
9.D. Accounts Payable Warrants
Attachments:
Subject:
10. Communications and Committee Reports
Subject:
10.A. Michael Sterling, President
Subject:
10.A.1. Next Regular Board meeting:  May 19, 2025 @ 6:00 p.m.
Subject:
10.A.2. Next Policy Committee Meeting:  May 14, 2025 @ 4:30 p.m.
Subject:
10.A.3. Organizational Meeting:  May 12, 2025 at 6:00 p.m. (Seating of new Board members, Election of Officers and Approval of Committee and Board Meetings for 2025-2026
Subject:
10.B. Kurt Thompson, Vice President
Subject:
10.B.1. Next Business Services Committee meeting:  May 14, 2025 @ 4:30 p.m.
Subject:
10.C. Evelyn Meeks, Secretary
Subject:
10.C.1. Next Equity & Social Justice Meeting:  May 14, 2025 @ 4:30 p.m.
Subject:
10.D. Aaron McKnight, Board member
Subject:
10.E. Rebecca Carlson, Board member
Subject:
10.F. Larry Smith, Board member
Subject:
10.G. Megan Hastings, Board Member
Subject:
10.G.1. Next Education Committee meeting:  May 14, 2025 @ 4:30 p.m.
Subject:
11. Administrative Reports
Subject:
11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
Subject:
11.A.1. Recommendation to approve Student Travel Requests:
Subject:
11.A.2. Illinois Coal Workers and Communities in Transtion Project Grant Discussion
Subject:
11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official
Subject:
11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
Attachments:
Subject:
11.B.2. Recommendation to approve Facility Requests:
Subject:
11.B.3. Recommendation to accept Alternate 1A (masonry wall flashing) for the Hoffman Campus Re-Roofing Project for a cost of $84,065
Attachments:
Subject:
11.B.4. Recommendation to award baseball backstop bid at Harlem High School to Midwest Field Solutions for a base bid of $114,000, Alternate #2A (asphalt path) at a cost of $10,000 and Alternate #3 (backstop wall) at a cost of $8,500 for a total bid of $132,500
Attachments:
Subject:
11.B.5. Recommendation to accept Alternate #2 (HMS basketball court) with Stenstrom Excavating and Blacktop for Harlem Middle School at a cost of $42,162
Attachments:
Subject:
11.B.6. Recommendation to approve an agreement with University of Illinois Urbana-Champaign for the Illinois Coal Workers and Communities in Transition Project Grant
Attachments:
Subject:
11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
Subject:
11.C.1. Recommendation to approve Personnel Agenda & Addendum
Attachments:
Subject:
11.C.2. Resignations
Attachments:
Subject:
11.D. Dr. Terrell Yarbrough, Superintendent
Subject:
11.D.1. District Equity Report
Subject:
11.D.2. Freedom of Information Act Request (FOIA) received April 8, 2025 from Sheri Reid of Smart Procure requesting purchasing records from 10-9-24 to current date and the District's Response dated April 10, 2025 with inclusive documents.
Subject:
11.D.3. Freedom of Information Act Request received on 4-15-25 from Michael A. Ayele regarding National Child Abuse Month and the District's five day extension request on 4-23-25
Subject:
11.D.4. Freedom of Information Act Request (FOIA) submitted by Jennifer Kaiser on April 16, 2025 requesting information about her employment with Harlem and the Regional Office of Education
Subject:
11.D.5. Freedom of Information Act Request (FOIA) submitted on April 18, 2025 (due to holiday first date would be April 22, 2025) by B. Kim requesting 4/16/25 bid information on the Harlem High School Baseball Backstop
Subject:
11.D.6. Freedom of Information Act request (FOIA) submitted on April 21, 2025 from Sharmayne Soliman, requesting current employee listing information and the District's inclusive response dated April 23, 2025
Subject:
11.D.7. Freedom of Information Act Request (FOIA) submitted on April 8, 2025, from David Arvayo of Painters District Council No. 30 requesting purchasing invoices for recent paint purchases and a list of painting, drywall finishing, taping, or glazing projects scheduled to start within the next 12 months 
Subject:
12. Consent Agenda
Subject:
12.A. Approve Personnel Agenda & Addendum
Subject:
12.B. Approve Student Travel Request(s)
Subject:
12.C. Approve Facility Request(s)
Subject:
13. ACTION ITEMS
Subject:
13.A. Approve Resolution Declaring Surplus Property
Subject:
13.B. Approve Alternate 1A (masonry wall flashing) for the Hoffman Campus Re-Roofing Project for a cost of $84,065
Subject:
13.C. Approve baseball backstop bid at Harlem High School to Midwest Field Solutions for a base bid of $114,000, Alternate #2A (asphalt path) at a cost of $10,000 and Alternate #3 (backstop wall) at a cost of $8,500 for a total bid of $132,500
Subject:
13.D. Approve Alternate #2 (HMS basketball court) with Stenstrom Excavating and Blacktop for Harlem Middle School at a cost of $42,162
Subject:
13.E. Approve an agreement with University of Illinois Urbana-Champaign for the Illinois Coal Workers and Communities in Transition Project Grant
Subject:
14. Announcements and Discussion:  
Subject:
15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
Subject:
16. ACTION ITEMS AFTER CLOSED SESSION
Subject:
17. Adjournment

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