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Meeting Agenda
1. Call to Order of Regular Board meeting at 6:00 p.m.
2. Roll Call
3. Pledge of Allegiance:  Rock Cut Elementary Students
4. Approval of Agenda
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
6. Approval of Board Meeting Minutes:  Regular & Closed minutes of January 27, 2025
7. Jason Blume, Assistant Superintendent for Communications & Community Relations
7.A. Awards and Recognitions
8. Comments from the Community
9. Approval of Bills
9.A. Payables Summary
9.B. Voided Checks
9.C. Payroll Voucher(s)
9.D. Accounts Payable Warrants
10. Communications and Committee Reports
10.A. Kurt Thompson, Vice President
10.A.1. Next Business Services Committee meeting:  March 12, 2025 @ 4:30 p.m.
10.B. Evelyn Meeks, Secretary
10.B.1. Next Equity & Social Justice Meeting:  March 12, 2025 @ 4:30 p.m.
10.C. Aaron McKnight, Board member
10.D. Rebecca Carlson, Board member
10.E. Larry Smith, Board member
10.F. Megan Hastings, Board Member
10.F.1. Next Education Committee meeting:  March 12, 2025 @ 4:30 p.m.
10.G. Michael Sterling, President
10.G.1. Next Regular Board Meeting:  February 24, 2025 @ 6:00 p.m.
10.G.2. Next Policy Committee Meeting:  March 12, 2025 @ 4:30 p.m. (if policies)
11. Administrative Reports
11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
11.A.1. Recommendation to approve Student Travel Requests:
11.A.2. Presentation of 2025-2026 District Calendar
11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official
11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
11.B.2. Recommendation to approve Facility Requests:
11.B.3. Recommendation to accept November and December 2024 Treasurer's Reports
11.B.4. Recommendation to approve an agreement with ASM Rockford for the rental of BMO Harris Bank Center on Saturday, May 24, 2025, for graduation ceremonies 
11.B.5. Recommendation to award bid for chiller replacement project at Ralston Elementary
11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
11.C.1. Recommendation to approve Personnel Agenda & Addendum
11.C.2. Resignations
11.D. Dr. Terrell Yarbrough, Superintendent
11.D.1. Recommendation to approve Resolution supporting the Vision 2030 Education Improvement Policy
11.D.2. Freedom of Information Act (FOIA) Request submitted January 28, 2025 by Owen Wang regarding emails and memos on Units of Study for the past 12 months and the District's response dated January 29, 2025 with inclusive emails.
11.D.3. Freedom of Information Act Request (FOIA) submitted on February 4, 2025 by Chris Sparacino requesting information relative to a student and employee's records
12. Consent Agenda
12.A. Approve Personnel Agenda & Addendum
12.B. Approve Student Travel Request(s)
12.C. Approve Facility Request(s)
13. ACTION ITEMS
13.A. Approve Resolution Declaring Surplus Property
13.B. Approve acceptance of November and December 2024 Treasurer's Reports
13.C. Approve an agreement with ASM Rockford for the rental of BMO Harris Bank Center on Saturday, May 24, 2025 for graduation ceremonies 
13.D. Approve bid for chiller replacement project at Ralston Elementary
13.E. Approve Resolution Supporting the Vision 2030 Education Improvement Policy
14. Announcements and Discussion:  
15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
16. ACTION ITEMS AFTER CLOSED SESSION
17. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: February 10, 2025 at 6:00 PM - Regular Board Meeting
Subject:
1. Call to Order of Regular Board meeting at 6:00 p.m.
Subject:
2. Roll Call
Subject:
3. Pledge of Allegiance:  Rock Cut Elementary Students
Presenter:
Ryan Reinecke, Principal
Subject:
4. Approval of Agenda
Subject:
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
Subject:
6. Approval of Board Meeting Minutes:  Regular & Closed minutes of January 27, 2025
Attachments:
Subject:
7. Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
7.A. Awards and Recognitions
Presenter:
Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
8. Comments from the Community
Subject:
9. Approval of Bills
Subject:
9.A. Payables Summary
Attachments:
Subject:
9.B. Voided Checks
Attachments:
Subject:
9.C. Payroll Voucher(s)
Subject:
9.D. Accounts Payable Warrants
Attachments:
Subject:
10. Communications and Committee Reports
Subject:
10.A. Kurt Thompson, Vice President
Subject:
10.A.1. Next Business Services Committee meeting:  March 12, 2025 @ 4:30 p.m.
Subject:
10.B. Evelyn Meeks, Secretary
Subject:
10.B.1. Next Equity & Social Justice Meeting:  March 12, 2025 @ 4:30 p.m.
Subject:
10.C. Aaron McKnight, Board member
Subject:
10.D. Rebecca Carlson, Board member
Subject:
10.E. Larry Smith, Board member
Subject:
10.F. Megan Hastings, Board Member
Subject:
10.F.1. Next Education Committee meeting:  March 12, 2025 @ 4:30 p.m.
Subject:
10.G. Michael Sterling, President
Subject:
10.G.1. Next Regular Board Meeting:  February 24, 2025 @ 6:00 p.m.
Subject:
10.G.2. Next Policy Committee Meeting:  March 12, 2025 @ 4:30 p.m. (if policies)
Subject:
11. Administrative Reports
Subject:
11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
Subject:
11.A.1. Recommendation to approve Student Travel Requests:
Attachments:
Subject:
11.A.2. Presentation of 2025-2026 District Calendar
Attachments:
Subject:
11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official
Subject:
11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
Attachments:
Subject:
11.B.2. Recommendation to approve Facility Requests:
Attachments:
Subject:
11.B.3. Recommendation to accept November and December 2024 Treasurer's Reports
Attachments:
Subject:
11.B.4. Recommendation to approve an agreement with ASM Rockford for the rental of BMO Harris Bank Center on Saturday, May 24, 2025, for graduation ceremonies 
Attachments:
Subject:
11.B.5. Recommendation to award bid for chiller replacement project at Ralston Elementary
Attachments:
Subject:
11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
Subject:
11.C.1. Recommendation to approve Personnel Agenda & Addendum
Attachments:
Subject:
11.C.2. Resignations
Attachments:
Subject:
11.D. Dr. Terrell Yarbrough, Superintendent
Subject:
11.D.1. Recommendation to approve Resolution supporting the Vision 2030 Education Improvement Policy
Attachments:
Subject:
11.D.2. Freedom of Information Act (FOIA) Request submitted January 28, 2025 by Owen Wang regarding emails and memos on Units of Study for the past 12 months and the District's response dated January 29, 2025 with inclusive emails.
Subject:
11.D.3. Freedom of Information Act Request (FOIA) submitted on February 4, 2025 by Chris Sparacino requesting information relative to a student and employee's records
Subject:
12. Consent Agenda
Subject:
12.A. Approve Personnel Agenda & Addendum
Subject:
12.B. Approve Student Travel Request(s)
Subject:
12.C. Approve Facility Request(s)
Subject:
13. ACTION ITEMS
Subject:
13.A. Approve Resolution Declaring Surplus Property
Subject:
13.B. Approve acceptance of November and December 2024 Treasurer's Reports
Subject:
13.C. Approve an agreement with ASM Rockford for the rental of BMO Harris Bank Center on Saturday, May 24, 2025 for graduation ceremonies 
Subject:
13.D. Approve bid for chiller replacement project at Ralston Elementary
Subject:
13.E. Approve Resolution Supporting the Vision 2030 Education Improvement Policy
Subject:
14. Announcements and Discussion:  
Subject:
15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
Subject:
16. ACTION ITEMS AFTER CLOSED SESSION
Subject:
17. Adjournment

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