Meeting Agenda
1. Call to Order of Regular Board meeting at 6:00 p.m.
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
6. Approval of Board Meeting Minutes:  October 28, 2024
7. Jason Blume, Assistant Superintendent for Communications & Community Relations
7.A. Awards and Recognitions
7.B. NOVEMBER 15, 2024 - NATIONAL SCHOOL BOARD MEMBER DAY!
8. Comments from the Community
9. Approval of Bills
9.A. Payables Summary
9.B. Voided Checks
9.C. Payroll Voucher(s)
9.D. Accounts Payable Warrants
10. Communications and Committee Reports
10.A. Michael Sterling, President
10.A.1. Next Regular Board Meeting:  December 16, 2024
10.A.2. Next Policy Committee Meeting:  December 11, 2024 @ 4:30 p.m. (COTW)
10.B. Kurt Thompson, Vice President
10.B.1. Next Business Services Committee meeting:  December 11, 2024 @ 4:30 p.m. (COTW)
10.C. Evelyn Meeks, Secretary
10.C.1. Next Equity & Social Justice Meeting:  December 11, 2024 @ 4:30 p.m. (COTW)
10.D. Aaron McKnight, Board member
10.E. Rebecca Carlson, Board member
10.F. Larry Smith, Board member
10.F.1. Next Education Committee meeting:  December 11, 2024 @ 4:30 p.m. (COTW)
10.G. Megan Hastings, Board Member
11. Administrative Reports
11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
11.A.1. Recommendation to approve Student Travel Requests:
11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official
11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
11.B.2. Recommendation to approve Facility Requests
11.B.3. Recommendation to approve 2024 Certificate of Tax Levy
11.B.4. Recommendation to approve 2024 Tax Levy Resolution
11.B.5. Recommendation to approve Resolution to Levy 2024 Taxes for Certain Purposes
11.B.6. Recommendation to approve the 2025 School Maintenance Project Grant Opportunity
11.B.7.  Recommendation to authorize the administration to apply to the Illinois State Board of Education for the FY25 Property Tax Relief Grant
11.B.8. Recommendation to award electric bus bid to Central States Bus Sales for two (2) transit-style buses for a cost of $777,040
11.B.9. Recommendation to approve a Proposal of Service with Hagney Architects for chiller replacement at Ralston Elementary
11.B.10. Recommendation to approve five (5) year Lease Agreement with Regional Office of Education for lease of Hoffman Campus
11.B.11. Recommendation to approve an agreement with Common Market to distribute locally grown foods from regional farmers and/or small businesses at a cost of $21,217, paid with Local Foods to School Fund
11.B.12. Recommendation to approve an agreement with Newsela for teachers of multilingual learners for instruction and cutural support at a cost of $3,300, paid with Title III LIEP
11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
11.C.1. Recommendation to approve Personnel Agenda & Addendum
11.C.2. Resignations
11.D. Dr. Terrell Yarbrough, Superintendent
11.D.1. "Profile of a Graduate"
12. Consent Agenda
12.A. Approve Personnel Agenda & Addendum
12.B. Approve Student Travel Request(s)
12.C. Approve Facility Request(s)
13. ACTION ITEMS
13.A. Approve Resolution Declaring Surplus Property
13.B. Approve 2024 Certificate of Tax Levy
13.C. Approve 2024 Tax Levy Resolution
13.D. Approve Resolution to Levy 2024 Taxes for Certain Purposes
13.E. Approve the 2025 School Maintenance Project Grant Opportunity
13.F. Approve to authorize the administration to apply to the Illinois State Board of Education for the FY25 Property Tax Relief Grant
13.G. Approve to award electric bus bid to Central States Bus Sales for two (2) transit-style buses for a cost of $777,040
13.H. Approve a Proposal of Service with Hagney Architects for chiller replacement at Ralston Elementary
13.I. Approve five (5) year Lease Agreement with Regional Office of Education for lease of Hoffman Campus
13.J. Approve an agreement with Common Market to distribute locally grown foods from regional farmers and/or small businesses at a cost of $21,217, paid with Local Foods to School Fund
13.K. Approve an agreement with Newsela for teachers of multilingual learners for instruction and cultural support at a cost of $3,300, paid with Title III LIEP
14. Announcements and Discussion:  
15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
16. ACTION ITEMS AFTER CLOSED SESSION
17. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: November 18, 2024 at 6:00 PM - Regular Board Meeting
Subject:
1. Call to Order of Regular Board meeting at 6:00 p.m.
Subject:
2. Roll Call
Subject:
3. Pledge of Allegiance
Subject:
4. Approval of Agenda
Subject:
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
Subject:
6. Approval of Board Meeting Minutes:  October 28, 2024
Attachments:
Subject:
7. Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
7.A. Awards and Recognitions
Presenter:
Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
7.B. NOVEMBER 15, 2024 - NATIONAL SCHOOL BOARD MEMBER DAY!
Subject:
8. Comments from the Community
Subject:
9. Approval of Bills
Subject:
9.A. Payables Summary
Attachments:
Subject:
9.B. Voided Checks
Attachments:
Subject:
9.C. Payroll Voucher(s)
Attachments:
Subject:
9.D. Accounts Payable Warrants
Attachments:
Subject:
10. Communications and Committee Reports
Subject:
10.A. Michael Sterling, President
Subject:
10.A.1. Next Regular Board Meeting:  December 16, 2024
Subject:
10.A.2. Next Policy Committee Meeting:  December 11, 2024 @ 4:30 p.m. (COTW)
Subject:
10.B. Kurt Thompson, Vice President
Subject:
10.B.1. Next Business Services Committee meeting:  December 11, 2024 @ 4:30 p.m. (COTW)
Subject:
10.C. Evelyn Meeks, Secretary
Subject:
10.C.1. Next Equity & Social Justice Meeting:  December 11, 2024 @ 4:30 p.m. (COTW)
Subject:
10.D. Aaron McKnight, Board member
Subject:
10.E. Rebecca Carlson, Board member
Subject:
10.F. Larry Smith, Board member
Subject:
10.F.1. Next Education Committee meeting:  December 11, 2024 @ 4:30 p.m. (COTW)
Subject:
10.G. Megan Hastings, Board Member
Subject:
11. Administrative Reports
Subject:
11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
Subject:
11.A.1. Recommendation to approve Student Travel Requests:
Attachments:
Subject:
11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official
Subject:
11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
Attachments:
Subject:
11.B.2. Recommendation to approve Facility Requests
Attachments:
Subject:
11.B.3. Recommendation to approve 2024 Certificate of Tax Levy
Attachments:
Subject:
11.B.4. Recommendation to approve 2024 Tax Levy Resolution
Attachments:
Subject:
11.B.5. Recommendation to approve Resolution to Levy 2024 Taxes for Certain Purposes
Attachments:
Subject:
11.B.6. Recommendation to approve the 2025 School Maintenance Project Grant Opportunity
Subject:
11.B.7.  Recommendation to authorize the administration to apply to the Illinois State Board of Education for the FY25 Property Tax Relief Grant
Subject:
11.B.8. Recommendation to award electric bus bid to Central States Bus Sales for two (2) transit-style buses for a cost of $777,040
Attachments:
Subject:
11.B.9. Recommendation to approve a Proposal of Service with Hagney Architects for chiller replacement at Ralston Elementary
Attachments:
Subject:
11.B.10. Recommendation to approve five (5) year Lease Agreement with Regional Office of Education for lease of Hoffman Campus
Attachments:
Subject:
11.B.11. Recommendation to approve an agreement with Common Market to distribute locally grown foods from regional farmers and/or small businesses at a cost of $21,217, paid with Local Foods to School Fund
Attachments:
Subject:
11.B.12. Recommendation to approve an agreement with Newsela for teachers of multilingual learners for instruction and cutural support at a cost of $3,300, paid with Title III LIEP
Attachments:
Subject:
11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
Subject:
11.C.1. Recommendation to approve Personnel Agenda & Addendum
Attachments:
Subject:
11.C.2. Resignations
Attachments:
Subject:
11.D. Dr. Terrell Yarbrough, Superintendent
Subject:
11.D.1. "Profile of a Graduate"
Presenter:
Monica Kryztopa, Beloit School District Chief of Communications and Marketing; Brian Michels, Career Academy Coach; Travon Gates and Jakendra Gammage, students
Subject:
12. Consent Agenda
Subject:
12.A. Approve Personnel Agenda & Addendum
Subject:
12.B. Approve Student Travel Request(s)
Subject:
12.C. Approve Facility Request(s)
Subject:
13. ACTION ITEMS
Subject:
13.A. Approve Resolution Declaring Surplus Property
Subject:
13.B. Approve 2024 Certificate of Tax Levy
Subject:
13.C. Approve 2024 Tax Levy Resolution
Subject:
13.D. Approve Resolution to Levy 2024 Taxes for Certain Purposes
Subject:
13.E. Approve the 2025 School Maintenance Project Grant Opportunity
Subject:
13.F. Approve to authorize the administration to apply to the Illinois State Board of Education for the FY25 Property Tax Relief Grant
Subject:
13.G. Approve to award electric bus bid to Central States Bus Sales for two (2) transit-style buses for a cost of $777,040
Subject:
13.H. Approve a Proposal of Service with Hagney Architects for chiller replacement at Ralston Elementary
Subject:
13.I. Approve five (5) year Lease Agreement with Regional Office of Education for lease of Hoffman Campus
Subject:
13.J. Approve an agreement with Common Market to distribute locally grown foods from regional farmers and/or small businesses at a cost of $21,217, paid with Local Foods to School Fund
Subject:
13.K. Approve an agreement with Newsela for teachers of multilingual learners for instruction and cultural support at a cost of $3,300, paid with Title III LIEP
Subject:
14. Announcements and Discussion:  
Subject:
15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
Subject:
16. ACTION ITEMS AFTER CLOSED SESSION
Subject:
17. Adjournment

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