Meeting Agenda
1. Call to Order of Regular Board meeting at 6:00 p.m.
2. Roll Call
3. Pledge of Allegiance:  Olson Park Elementary students
4. Approval of Agenda
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
6. Approval of Board Meeting Minutes:  September 9, 2024
7. Jason Blume, Assistant Superintendent for Communications & Community Relations
7.A. Awards and Recognitions
8. Comments from the Community
9. Approval of Bills
9.A. Payables Summary
9.B. Voided Checks
9.C. Payroll Voucher(s)
9.D. Accounts Payable Warrants
10. Communications and Committee Reports
10.A. Rebecca Carlson, Board member
10.B. Larry Smith, Board member
10.C. Megan Hastings, Board Member
10.C.1. Next Education Committee meeting:  October 9, 2024 @ 4:30 p.m.
10.D. Evelyn Meeks, Secretary
10.D.1. Next Equity & Social Justice Meeting:  October 9, 2024 @ 4:30 p.m.
10.E. Michael Sterling, President
10.E.1. Next Regular Board Meeting:  October 15, 2024 @ 6:00 p.m.
10.E.2. Next Policy Committee Meeting:  October 9, 2024 @ 4:30 p.m.
10.F. Kurt Thompson, Vice President
10.F.1. Next Business Services Committee meeting:  October 9, 2024 @ 4:30 p.m.
10.G. Aaron McKnight, Board member
11. Administrative Reports
11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
11.A.1. Recommendation to approve Student Travel Requests:
11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official
11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
11.B.2. Recommendation to approve Facility Requests:
11.B.3. FY 25 Budget Public Hearing Report and recommendation to adopt FY 25 Tentative Budget with changes recommended as the FY 25 Final Budget
11.B.4.  Recommendation to approve Memorandum of Understanding with Hagney Architects for Harlem Middle School and Hoffman Campus for re-roofing project
11.B.5. Recommendation to approve Municipal Advisory Agreement with PMA for professional services in regard to bond issuance for roof projects
11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
11.C.1. Recommendation to approve Personnel Agenda & Addendum
11.C.2. Resignations
11.D. Dr. Terrell Yarbrough, Superintendent
11.D.1. Freedom of Information Act (FOIA) request submitted by Jan Mansfield on September 6, 2024 requesting additional Board member communications from August 1, 2022 and October 31, 2022, and the District's five-day extension request to respond by September 20, 2024.
11.D.2. Freedom of Information Act Request (FOIA) submitted by Owen Wang of Rockford Sun on September 19, 2024, requesting a pdf copy of the District's school evacuation plan, and the District's response dated September 19, 2024, including the District website link for safety protocols and procedures.
11.D.3. Redistricting discussion
12. Consent Agenda
12.A. Approve Personnel Agenda & Addendum
12.B. Approve Student Travel Request(s)
12.C. Approve Facility Request(s)
13. ACTION ITEMS
13.A. Approve Resolution Declaring Surplus Property
13.B. Approve adoption of FY 25 Tentative Budget with recommended changes as the FY 25 Final Budget
13.C. Approve Memorandum of Understanding with Hagney Architects for Harlem Middle School and Hoffman Campus for re-roofing project
13.D. Approve Municipal Advisory Agreement with PMA for professional services in regard to bond issuance for roof projects
14. Announcements and Discussion:  
15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
16. ACTION ITEMS AFTER CLOSED SESSION
17. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: September 23, 2024 at 6:00 PM - Regular Board Meeting
Subject:
1. Call to Order of Regular Board meeting at 6:00 p.m.
Subject:
2. Roll Call
Subject:
3. Pledge of Allegiance:  Olson Park Elementary students
Presenter:
Marya Nelson, Principal
Subject:
4. Approval of Agenda
Subject:
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
Subject:
6. Approval of Board Meeting Minutes:  September 9, 2024
Attachments:
Subject:
7. Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
7.A. Awards and Recognitions
Presenter:
Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
8. Comments from the Community
Subject:
9. Approval of Bills
Subject:
9.A. Payables Summary
Attachments:
Subject:
9.B. Voided Checks
Subject:
9.C. Payroll Voucher(s)
Attachments:
Subject:
9.D. Accounts Payable Warrants
Attachments:
Subject:
10. Communications and Committee Reports
Subject:
10.A. Rebecca Carlson, Board member
Subject:
10.B. Larry Smith, Board member
Subject:
10.C. Megan Hastings, Board Member
Subject:
10.C.1. Next Education Committee meeting:  October 9, 2024 @ 4:30 p.m.
Subject:
10.D. Evelyn Meeks, Secretary
Subject:
10.D.1. Next Equity & Social Justice Meeting:  October 9, 2024 @ 4:30 p.m.
Subject:
10.E. Michael Sterling, President
Subject:
10.E.1. Next Regular Board Meeting:  October 15, 2024 @ 6:00 p.m.
Subject:
10.E.2. Next Policy Committee Meeting:  October 9, 2024 @ 4:30 p.m.
Subject:
10.F. Kurt Thompson, Vice President
Subject:
10.F.1. Next Business Services Committee meeting:  October 9, 2024 @ 4:30 p.m.
Subject:
10.G. Aaron McKnight, Board member
Subject:
11. Administrative Reports
Subject:
11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
Subject:
11.A.1. Recommendation to approve Student Travel Requests:
Subject:
11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official
Subject:
11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
Attachments:
Subject:
11.B.2. Recommendation to approve Facility Requests:
Attachments:
Subject:
11.B.3. FY 25 Budget Public Hearing Report and recommendation to adopt FY 25 Tentative Budget with changes recommended as the FY 25 Final Budget
Attachments:
Subject:
11.B.4.  Recommendation to approve Memorandum of Understanding with Hagney Architects for Harlem Middle School and Hoffman Campus for re-roofing project
Attachments:
Subject:
11.B.5. Recommendation to approve Municipal Advisory Agreement with PMA for professional services in regard to bond issuance for roof projects
Attachments:
Subject:
11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
Subject:
11.C.1. Recommendation to approve Personnel Agenda & Addendum
Attachments:
Subject:
11.C.2. Resignations
Attachments:
Subject:
11.D. Dr. Terrell Yarbrough, Superintendent
Subject:
11.D.1. Freedom of Information Act (FOIA) request submitted by Jan Mansfield on September 6, 2024 requesting additional Board member communications from August 1, 2022 and October 31, 2022, and the District's five-day extension request to respond by September 20, 2024.
Subject:
11.D.2. Freedom of Information Act Request (FOIA) submitted by Owen Wang of Rockford Sun on September 19, 2024, requesting a pdf copy of the District's school evacuation plan, and the District's response dated September 19, 2024, including the District website link for safety protocols and procedures.
Subject:
11.D.3. Redistricting discussion
Subject:
12. Consent Agenda
Subject:
12.A. Approve Personnel Agenda & Addendum
Subject:
12.B. Approve Student Travel Request(s)
Subject:
12.C. Approve Facility Request(s)
Subject:
13. ACTION ITEMS
Subject:
13.A. Approve Resolution Declaring Surplus Property
Subject:
13.B. Approve adoption of FY 25 Tentative Budget with recommended changes as the FY 25 Final Budget
Subject:
13.C. Approve Memorandum of Understanding with Hagney Architects for Harlem Middle School and Hoffman Campus for re-roofing project
Subject:
13.D. Approve Municipal Advisory Agreement with PMA for professional services in regard to bond issuance for roof projects
Subject:
14. Announcements and Discussion:  
Subject:
15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
Subject:
16. ACTION ITEMS AFTER CLOSED SESSION
Subject:
17. Adjournment

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