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Meeting Agenda
1. Call to Order of Regular Board meeting at 6:00 p.m.
2. Roll Call
3. Pledge of Allegiance:  Parker Center students
4. Approval of Agenda
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
6. Approval of Board Meeting Minutes: 
Regular & Closed Minutes of April 11, 2024 Special Meeting
Regular & Closed Minutes of April 15, 2024 meeting
7. Jason Blume, Assistant Superintendent for Communications & Community Relations
7.A. Awards and Recognitions
8. Comments from the Community
9. Approval of Bills
9.A. Payables Summary
9.B. Voided Checks
9.C. Payroll Voucher(s)
9.D. Accounts Payable Warrants
10. Communications and Committee Reports
10.A. Rebecca Carlson, Board member
10.B. Larry Smith, Board member
10.B.1. Next Education Committee meeting:  June 13, 2024 @ 4:30 p.m.
10.C. Megan Hastings, Board Member
10.C.1. Recommendation to approve First Reading of Policy Updates  from April 22, 2024 Policy Committee meeting recommendations
10.C.2. Next Policy Committee Meeting:  June 17, 2024 @ 4:30 p.m.
10.D. Michael Sterling, President
10.D.1. Next Regular Board Meeting:  May 13 2024 @ 6:00 p.m.
10.E. Evelyn Meeks, Secretary
10.E.1. Next Equity & Social Justice Meeting:  May 30, 2024 @ 4:30 p.m.
10.F. Kurt Thompson, Vice President
10.F.1. Next Business Services Committee meeting:  May 8, 2024 @ 5:30 p.m.
10.G. Aaron McKnight, Board member
11. Administrative Reports
11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
11.A.1. Recommendation to approve Student Travel Requests:
11.A.2. Recommendation to approve District Consolidated Plan
11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official
11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
11.B.2. Recommendation to approve Facility Requests:
11.B.3. Recommendation to award bid for Chiller Replacement Project at Loves Park and Olson Park Elementary for a cost of $1,097,182
11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
11.C.1. Recommendation to approve Personnel Agenda & Addendum
11.C.2. Resignations
11.C.3. Recommendation to approve four flag football stipends at Harlem High School
11.D. Dr. Terrell Yarbrough, Superintendent
11.D.1. Freedom of Information Act Request (FOIA), submitted on April 13, 2024, by SReid of Smart Procure, requesting all purchasing records from 1-11-24 through current date and the District's Response with inclusive documents dated April 15, 2024.
11.D.2. Freedom of Information Act Request (FOIA) submitted on April 9, 2024 by Databid for bids received on High school catwalk, re-roofing and chiller replacement and the District's response dated April 16, 2024
12. Consent Agenda
12.A. Approve Personnel Agenda & Addendum
12.B. Approve Student Travel Request(s)
12.C. Approve Facility Request(s)
13. ACTION ITEMS
13.A. Approve First Reading of Policy Recommendations for April 22, 2024 Policy Committee
13.B. Approve District Consolidated Plan
13.C. Approve Resolution Declaring Surplus Property
13.D. Approve to award bid for Chiller Replacement Project at Loves Park and Olson Park Elementary for a cost of $1,097,182
13.E. Approve four flag football stipends at Harlem High School
14. Announcements and Discussion:  
15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
16. ACTION ITEMS AFTER CLOSED SESSION
16.A. Approve appointment of Food Service Director as discussed in Closed Session
17. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: April 29, 2024 at 6:00 PM - Regular Board Meeting
Subject:
1. Call to Order of Regular Board meeting at 6:00 p.m.
Subject:
2. Roll Call
Subject:
3. Pledge of Allegiance:  Parker Center students
Presenter:
Erin Anderson, Principal
Subject:
4. Approval of Agenda
Subject:
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
Subject:
6. Approval of Board Meeting Minutes: 
Regular & Closed Minutes of April 11, 2024 Special Meeting
Regular & Closed Minutes of April 15, 2024 meeting
Attachments:
Subject:
7. Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
7.A. Awards and Recognitions
Presenter:
Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
8. Comments from the Community
Subject:
9. Approval of Bills
Subject:
9.A. Payables Summary
Attachments:
Subject:
9.B. Voided Checks
Subject:
9.C. Payroll Voucher(s)
Attachments:
Subject:
9.D. Accounts Payable Warrants
Attachments:
Subject:
10. Communications and Committee Reports
Subject:
10.A. Rebecca Carlson, Board member
Subject:
10.B. Larry Smith, Board member
Subject:
10.B.1. Next Education Committee meeting:  June 13, 2024 @ 4:30 p.m.
Subject:
10.C. Megan Hastings, Board Member
Subject:
10.C.1. Recommendation to approve First Reading of Policy Updates  from April 22, 2024 Policy Committee meeting recommendations
Attachments:
Subject:
10.C.2. Next Policy Committee Meeting:  June 17, 2024 @ 4:30 p.m.
Subject:
10.D. Michael Sterling, President
Subject:
10.D.1. Next Regular Board Meeting:  May 13 2024 @ 6:00 p.m.
Subject:
10.E. Evelyn Meeks, Secretary
Subject:
10.E.1. Next Equity & Social Justice Meeting:  May 30, 2024 @ 4:30 p.m.
Subject:
10.F. Kurt Thompson, Vice President
Subject:
10.F.1. Next Business Services Committee meeting:  May 8, 2024 @ 5:30 p.m.
Subject:
10.G. Aaron McKnight, Board member
Subject:
11. Administrative Reports
Subject:
11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
Subject:
11.A.1. Recommendation to approve Student Travel Requests:
Subject:
11.A.2. Recommendation to approve District Consolidated Plan
Subject:
11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official
Subject:
11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
Attachments:
Subject:
11.B.2. Recommendation to approve Facility Requests:
Subject:
11.B.3. Recommendation to award bid for Chiller Replacement Project at Loves Park and Olson Park Elementary for a cost of $1,097,182
Attachments:
Subject:
11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
Subject:
11.C.1. Recommendation to approve Personnel Agenda & Addendum
Attachments:
Subject:
11.C.2. Resignations
Attachments:
Subject:
11.C.3. Recommendation to approve four flag football stipends at Harlem High School
Attachments:
Subject:
11.D. Dr. Terrell Yarbrough, Superintendent
Subject:
11.D.1. Freedom of Information Act Request (FOIA), submitted on April 13, 2024, by SReid of Smart Procure, requesting all purchasing records from 1-11-24 through current date and the District's Response with inclusive documents dated April 15, 2024.
Subject:
11.D.2. Freedom of Information Act Request (FOIA) submitted on April 9, 2024 by Databid for bids received on High school catwalk, re-roofing and chiller replacement and the District's response dated April 16, 2024
Subject:
12. Consent Agenda
Subject:
12.A. Approve Personnel Agenda & Addendum
Subject:
12.B. Approve Student Travel Request(s)
Subject:
12.C. Approve Facility Request(s)
Subject:
13. ACTION ITEMS
Subject:
13.A. Approve First Reading of Policy Recommendations for April 22, 2024 Policy Committee
Subject:
13.B. Approve District Consolidated Plan
Subject:
13.C. Approve Resolution Declaring Surplus Property
Subject:
13.D. Approve to award bid for Chiller Replacement Project at Loves Park and Olson Park Elementary for a cost of $1,097,182
Subject:
13.E. Approve four flag football stipends at Harlem High School
Subject:
14. Announcements and Discussion:  
Subject:
15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
Subject:
16. ACTION ITEMS AFTER CLOSED SESSION
Subject:
16.A. Approve appointment of Food Service Director as discussed in Closed Session
Subject:
17. Adjournment

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