Meeting Agenda
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I. SUPERINTENDENT'S REPORT
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I.A. Return to School Roadmap/COVID-19 Update
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I.B. Staffing Update
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I.C. Kindergarten Enrollment Update
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I.D. Legislative Update
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I.E. Class of 2020 Commencement, Thursday, July 23, 2020
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II. REPORTS AND PUBLIC INQUIRY
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II.A. Financial Report - Steve Goss
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II.A.1. Budget Progress Report for Month Ending June 30, 2020
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II.B. State Aid Borrowing
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II.C. 2020 Bond Update
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II.C.1. Bond Closing
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II.C.2. Bid Award Recommendations
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II.D. Audience
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III. BOARD ACTION REQUIRED
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III.A. Approval of the following Board Meeting Minutes
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III.A.1. June 8, 2020 Regular Board Meeting Minutes
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III.A.2. June 16, 2020 Special Board Meeting Minutes
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III.B. Approval of the General Fund Invoices for the month of June in the amount of $306,343.86 - ROLL CALL VOTE
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III.B.1. June 1-30, 2020 (checks) - $240,522.02
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III.B.2. June 1-30, 2020 (wire transfers) - $65,821.84
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III.C. Approval of Purchase Card Disbursements for the Month of May Totaling $20,445.00 - ROLL CALL VOTE
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III.D. Authorize and Direct Board Secretary to Post the Regular Meeting Schedule of the Board of Education at the Administration Building and Complete Affidavit of Posting
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III.E. Designate Depository of Funds to Employee Bank of Choice
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III.F. Designate Investment Depositories
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III.F.1. MILAF
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III.F.2. PNC
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III.F.3. Fifth Third Bank
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III.F.4. Arbor Credit Union
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III.F.5. Kalamazoo County State Bank
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III.F.6. Huntington Banks
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III.F.7. Mercantile Bank (formerly Keystone Bank)
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III.F.8. Michigan CLASS
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III.F.9. Chemical Bank
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III.G. Designate Authorized Signatures for Checking and Savings
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III.G.1. General Fund Treasury, General Fund, Building & Site Funds, Debt Retirement Accounts (two signatures - may be facsimiles)
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III.G.1.a. Board President
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III.G.1.b. Superintendent
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III.G.1.c. Asst. Superintendent
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III.G.1.d. Controller
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III.G.2. Payroll (one signature - may be facsimile)
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III.G.2.a. Superintendent
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III.G.2.b. Board President
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III.G.2.c. Controller
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III.G.3. School Service and Trust & Agency (one signature - may be facsimile)
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III.G.3.a. Superintendent
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III.G.3.b. Asst. Superintendent/Board Treasurer
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III.G.3.c. Controller
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III.G.4. Vicksburg High School Athletic Checkbook (One signature)
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III.G.4.a. High School Principal
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III.G.4.b. HS Assistant Principal
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III.G.4.c. Assistant Superintendent
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III.G.4.d. Controller
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III.G.5. Vicksburg Middle School Athletic Checkbook (One signature)
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III.G.5.a. MS Principal
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III.G.5.b. MS Assistant Principal
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III.G.5.c. Assistant Superintendent
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III.G.5.d. Controller
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III.G.6. Basic Flex Spending (One signature)
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III.G.6.a. Assistant Superintendent
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III.G.6.b. Controller
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III.G.6.c. Superintendent
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III.G.7. Designate Authorized Signatures for Entry to Safe Deposit Box
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III.G.7.a. Entry to Safe Deposit Box
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III.G.7.a.(1) Superintendent
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III.G.7.a.(2) Asst. Superintendent/Board Treasurer
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III.G.7.a.(3) Exec. Asst. to Supt./General Office Mgr./Board Secretary
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III.G.7.a.(4) Controller
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III.G.7.b. Purchase Cards (limits listed below with authority granted to Asst. Supt. to temporarily increase limits for specific purchases)
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III.G.7.b.(1) Asst. Superintendent ($100,000)
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III.G.7.b.(2) Superintendent ($5,000)
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III.G.7.b.(3) Controller ($100,000)
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III.G.7.b.(4) Director of Curriculum and Instruction ($5,000)
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III.G.7.b.(5) Director of Technology Services ($2,500)
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III.G.7.b.(6) High School Principal ($5,000)
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III.G.7.b.(7) High School Asst. Principal ($5,000)
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III.G.7.b.(8) Middle School Principal ($5,000)
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III.G.7.b.(9) Indian Lake Principal ($2,500)
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III.G.7.b.(10) Sunset Lake Principal ($2,500)
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III.G.7.b.(11) Tobey Principal ($2,500)
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III.G.7.b.(12) Maintenance Supervisor ($2,500)
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III.G.7.b.(13) Director of Food Service ($2,500)
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III.G.7.b.(14) Director of Community Ed ($2,500)
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III.G.7.b.(15) Director of Transportation ($2,500)
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III.G.7.b.(16) Director of Athletics ($2,500)
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III.G.7.b.(17) VPHS Principal ($2,500)
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III.H. Approval of the Following Retainer Service Providers for 2020-21
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III.H.1. Auditors: Plante Moran
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III.H.2. Legal: Thrun Law Firm
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III.I. Approval of State Aid Operating Notes Resolution - ROLL CALL VOTE
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III.J. Approval of the following bids for projects totaling $298,616; to be funded with proceeds from the 2020 Building & Site Bonds - ROLL CALL VOTE
|
III.J.1. Flooring removal and abatement - Abatement Demolition Services, $8,682
|
III.J.2. Acoustical ceilings - Fowler Interiors, $29,862
|
III.J.3. Resilient floor coverings - Johnson Commercial Interiors, $84,450
|
III.J.4. Interior painting - West Michigan Painting, $5,310
|
III.J.5. Interior lighting - Kalamazoo Electric, Inc. $18,022
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III.J.6. Tennis court resurfacing and repairs - Goddard Coatings and Sport Surfaces, $112,995
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III.J.7. Stadium fencing and concrete repairs - Fence and Garden, Inc., $39,295
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III.K. 2nd Reading - Approval to Award the 2020-21 Dairy Bid to Country Fresh for $46,590 - ROLL CALL VOTE
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III.L. 2nd Reading - Approval to Award the 2020-21 Bakery Bid to Aunt Millie's for $6,470 - ROLL CALL VOTE
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III.M. 2nd Reading Approval of the Following Policy Revisions - ROLL CALL VOTE
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III.M.1. PO 2210 - Curriculum Development
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III.M.2. PO 5335 - Student Chronic Illness
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III.M.3. PO 8600 - Transportation
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III.N. Approval of Reinstatement of Student 19-20A on a Behavior Contract
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III.O. Approval of FMLA Request for Ravenna Kahler, VMS/VHS Band Teacher for twelve weeks ending beginning approximately August 31, 2020 and ending approximately November 17, 2020.
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Agenda Item Details
Reload Your Meeting
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Meeting: | July 13, 2020 at 7:00 PM - Regular | |
Subject: |
I. SUPERINTENDENT'S REPORT
|
|
Subject: |
I.A. Return to School Roadmap/COVID-19 Update
|
|
Subject: |
I.B. Staffing Update
|
|
Subject: |
I.C. Kindergarten Enrollment Update
|
|
Subject: |
I.D. Legislative Update
|
|
Attachments:
|
||
Subject: |
I.E. Class of 2020 Commencement, Thursday, July 23, 2020
|
|
Subject: |
II. REPORTS AND PUBLIC INQUIRY
|
|
Subject: |
II.A. Financial Report - Steve Goss
|
|
Subject: |
II.A.1. Budget Progress Report for Month Ending June 30, 2020
|
|
Attachments:
|
||
Subject: |
II.B. State Aid Borrowing
|
|
Subject: |
II.C. 2020 Bond Update
|
|
Subject: |
II.C.1. Bond Closing
|
|
Subject: |
II.C.2. Bid Award Recommendations
|
|
Attachments:
|
||
Subject: |
II.D. Audience
|
|
Subject: |
III. BOARD ACTION REQUIRED
|
|
Subject: |
III.A. Approval of the following Board Meeting Minutes
|
|
Subject: |
III.A.1. June 8, 2020 Regular Board Meeting Minutes
|
|
Attachments:
|
||
Subject: |
III.A.2. June 16, 2020 Special Board Meeting Minutes
|
|
Attachments:
|
||
Subject: |
III.B. Approval of the General Fund Invoices for the month of June in the amount of $306,343.86 - ROLL CALL VOTE
|
|
Subject: |
III.B.1. June 1-30, 2020 (checks) - $240,522.02
|
|
Attachments:
|
||
Subject: |
III.B.2. June 1-30, 2020 (wire transfers) - $65,821.84
|
|
Attachments:
|
||
Subject: |
III.C. Approval of Purchase Card Disbursements for the Month of May Totaling $20,445.00 - ROLL CALL VOTE
|
|
Attachments:
|
||
Subject: |
III.D. Authorize and Direct Board Secretary to Post the Regular Meeting Schedule of the Board of Education at the Administration Building and Complete Affidavit of Posting
|
|
Attachments:
|
||
Subject: |
III.E. Designate Depository of Funds to Employee Bank of Choice
|
|
Subject: |
III.F. Designate Investment Depositories
|
|
Subject: |
III.F.1. MILAF
|
|
Subject: |
III.F.2. PNC
|
|
Subject: |
III.F.3. Fifth Third Bank
|
|
Subject: |
III.F.4. Arbor Credit Union
|
|
Subject: |
III.F.5. Kalamazoo County State Bank
|
|
Subject: |
III.F.6. Huntington Banks
|
|
Subject: |
III.F.7. Mercantile Bank (formerly Keystone Bank)
|
|
Subject: |
III.F.8. Michigan CLASS
|
|
Subject: |
III.F.9. Chemical Bank
|
|
Subject: |
III.G. Designate Authorized Signatures for Checking and Savings
|
|
Subject: |
III.G.1. General Fund Treasury, General Fund, Building & Site Funds, Debt Retirement Accounts (two signatures - may be facsimiles)
|
|
Subject: |
III.G.1.a. Board President
|
|
Subject: |
III.G.1.b. Superintendent
|
|
Subject: |
III.G.1.c. Asst. Superintendent
|
|
Subject: |
III.G.1.d. Controller
|
|
Subject: |
III.G.2. Payroll (one signature - may be facsimile)
|
|
Subject: |
III.G.2.a. Superintendent
|
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Subject: |
III.G.2.b. Board President
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|
Subject: |
III.G.2.c. Controller
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Subject: |
III.G.3. School Service and Trust & Agency (one signature - may be facsimile)
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|
Subject: |
III.G.3.a. Superintendent
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Subject: |
III.G.3.b. Asst. Superintendent/Board Treasurer
|
|
Subject: |
III.G.3.c. Controller
|
|
Subject: |
III.G.4. Vicksburg High School Athletic Checkbook (One signature)
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|
Subject: |
III.G.4.a. High School Principal
|
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Subject: |
III.G.4.b. HS Assistant Principal
|
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Subject: |
III.G.4.c. Assistant Superintendent
|
|
Subject: |
III.G.4.d. Controller
|
|
Subject: |
III.G.5. Vicksburg Middle School Athletic Checkbook (One signature)
|
|
Subject: |
III.G.5.a. MS Principal
|
|
Subject: |
III.G.5.b. MS Assistant Principal
|
|
Subject: |
III.G.5.c. Assistant Superintendent
|
|
Subject: |
III.G.5.d. Controller
|
|
Subject: |
III.G.6. Basic Flex Spending (One signature)
|
|
Subject: |
III.G.6.a. Assistant Superintendent
|
|
Subject: |
III.G.6.b. Controller
|
|
Subject: |
III.G.6.c. Superintendent
|
|
Subject: |
III.G.7. Designate Authorized Signatures for Entry to Safe Deposit Box
|
|
Subject: |
III.G.7.a. Entry to Safe Deposit Box
|
|
Subject: |
III.G.7.a.(1) Superintendent
|
|
Subject: |
III.G.7.a.(2) Asst. Superintendent/Board Treasurer
|
|
Subject: |
III.G.7.a.(3) Exec. Asst. to Supt./General Office Mgr./Board Secretary
|
|
Subject: |
III.G.7.a.(4) Controller
|
|
Subject: |
III.G.7.b. Purchase Cards (limits listed below with authority granted to Asst. Supt. to temporarily increase limits for specific purchases)
|
|
Subject: |
III.G.7.b.(1) Asst. Superintendent ($100,000)
|
|
Subject: |
III.G.7.b.(2) Superintendent ($5,000)
|
|
Subject: |
III.G.7.b.(3) Controller ($100,000)
|
|
Subject: |
III.G.7.b.(4) Director of Curriculum and Instruction ($5,000)
|
|
Subject: |
III.G.7.b.(5) Director of Technology Services ($2,500)
|
|
Subject: |
III.G.7.b.(6) High School Principal ($5,000)
|
|
Subject: |
III.G.7.b.(7) High School Asst. Principal ($5,000)
|
|
Subject: |
III.G.7.b.(8) Middle School Principal ($5,000)
|
|
Subject: |
III.G.7.b.(9) Indian Lake Principal ($2,500)
|
|
Subject: |
III.G.7.b.(10) Sunset Lake Principal ($2,500)
|
|
Subject: |
III.G.7.b.(11) Tobey Principal ($2,500)
|
|
Subject: |
III.G.7.b.(12) Maintenance Supervisor ($2,500)
|
|
Subject: |
III.G.7.b.(13) Director of Food Service ($2,500)
|
|
Subject: |
III.G.7.b.(14) Director of Community Ed ($2,500)
|
|
Subject: |
III.G.7.b.(15) Director of Transportation ($2,500)
|
|
Subject: |
III.G.7.b.(16) Director of Athletics ($2,500)
|
|
Subject: |
III.G.7.b.(17) VPHS Principal ($2,500)
|
|
Subject: |
III.H. Approval of the Following Retainer Service Providers for 2020-21
|
|
Subject: |
III.H.1. Auditors: Plante Moran
|
|
Subject: |
III.H.2. Legal: Thrun Law Firm
|
|
Subject: |
III.I. Approval of State Aid Operating Notes Resolution - ROLL CALL VOTE
|
|
Attachments:
|
||
Subject: |
III.J. Approval of the following bids for projects totaling $298,616; to be funded with proceeds from the 2020 Building & Site Bonds - ROLL CALL VOTE
|
|
Subject: |
III.J.1. Flooring removal and abatement - Abatement Demolition Services, $8,682
|
|
Subject: |
III.J.2. Acoustical ceilings - Fowler Interiors, $29,862
|
|
Subject: |
III.J.3. Resilient floor coverings - Johnson Commercial Interiors, $84,450
|
|
Subject: |
III.J.4. Interior painting - West Michigan Painting, $5,310
|
|
Subject: |
III.J.5. Interior lighting - Kalamazoo Electric, Inc. $18,022
|
|
Subject: |
III.J.6. Tennis court resurfacing and repairs - Goddard Coatings and Sport Surfaces, $112,995
|
|
Subject: |
III.J.7. Stadium fencing and concrete repairs - Fence and Garden, Inc., $39,295
|
|
Subject: |
III.K. 2nd Reading - Approval to Award the 2020-21 Dairy Bid to Country Fresh for $46,590 - ROLL CALL VOTE
|
|
Attachments:
|
||
Subject: |
III.L. 2nd Reading - Approval to Award the 2020-21 Bakery Bid to Aunt Millie's for $6,470 - ROLL CALL VOTE
|
|
Attachments:
|
||
Subject: |
III.M. 2nd Reading Approval of the Following Policy Revisions - ROLL CALL VOTE
|
|
Subject: |
III.M.1. PO 2210 - Curriculum Development
|
|
Attachments:
|
||
Subject: |
III.M.2. PO 5335 - Student Chronic Illness
|
|
Attachments:
|
||
Subject: |
III.M.3. PO 8600 - Transportation
|
|
Attachments:
|
||
Subject: |
III.N. Approval of Reinstatement of Student 19-20A on a Behavior Contract
|
|
Subject: |
III.O. Approval of FMLA Request for Ravenna Kahler, VMS/VHS Band Teacher for twelve weeks ending beginning approximately August 31, 2020 and ending approximately November 17, 2020.
|