Projector: June 10, 2014 at 12:00 PM - Regular

Meeting Agenda

I. CALL TO ORDER

II. ROLL CALL AND ESTABLISHMENT OF A QUORUM

III. APPROVAL OF AGENDA

IV. APPROVAL OF THE MINUTES

IV.A. May 13, 2014, Noon Regular Meeting

IV.B. May 13, 2014, 5:00PM Regular Meeting

IV.C. May 30, 2014 Special Called Meeting

V. PUBLIC COMMENTS AND RECOGNITIONS

V.A. Public Comments

V.B. Recognitions (TPSD Goal #3)

VI. COMMUNICATIONS TO THE BOARD

VI.A. Year-End Discipline Report (Goal 2)

VI.B. Year-End ADA Report

VI.C. Annual Grants Update

VI.D. Senior Class Update

VI.E. Early Childhood Education Center Update Report

VI.F. Marketing/Communication Update

VI.G. Ad Valorem Report for Amount Received Through May 2014

VII. CONSENT AGENDA

VII.A. Office of Director of Finance Mrs. Linda Pannell (TPSD GOAL #4)

VII.A.1. Contractual Agreements

VII.A.1.a. Contracts #CO1421 through #CO1438

VII.A.1.b. Ratification of Contracts #CO1418, #CO1419 and #CO1420

VII.A.2. Donations #2013-2014-065 through #2013-2014-067

VII.A.3. Request Permission to Submit TPSD Grants #1431 and #1432

VII.A.4. Permission to Advertise for #BD1501, #BD1502, RFP1500 and RFP1501

VII.A.5. Permission to Remove Assets and Add Assets from the TPSD Asset List

VII.B. Office of Assistant Superintendent Dr. Diana Ezell

VII.B.1. Student Transfer Report

VII.B.2. Overnight Field Trip Request

VII.C. Office of Operations Director Mr. Andy Cantrell

VII.C.1. Annual Renewal of Menu Choice Procedures for 2014-2015 "Offer vs Serve" Meal Plan

VII.C.2. Request Approval to Add "No-Frying" policy for Lawhon Elementary School on TPSD Child Nutrition Website

VII.C.3. Bus Transportation for Summer Food Service Program (Boys and Girls Club)

VII.D. Office of Superintendent Dr. Gearl Loden

VII.D.1. Request Authorization to Close TPSD Offices and Schools on July 3, 2014

VIII. SUPERINTENDENT'S REPORT

VIII.A. Office of Director of Finance Mrs. Linda Pannell (TPSD Goal #4)

VIII.A.1. Docket of Claims for May 3, 2014, through May 31, 2014, and Check Registers for May, 2014 for a grand total of $3,907,379.22

VIII.A.2. Finance Reports for Month of April 30, 2014

VIII.A.2.a. Summary Report of Reconciled Bank Statements with Certification

VIII.A.2.b. Statement of Revenue and Expenditures with Current Budget Status

VIII.A.2.c. Cash Flow Statement for District Maintenance Fund

VIII.A.2.d. Combined Balance Sheet for all General and Special Revenue Funds

VIII.A.2.e. Monthly Financial Statement

VIII.B. Office of Director of Human Resources (TPSD Goal #3)

VIII.B.1. Job Descriptions

VIII.B.1.a. Physical Therapist

VIII.B.1.b. Occupational Therapist

VIII.B.1.c. SPED Transition Coordinator

VIII.B.2. Licensed Staff Recommendations

VIII.C. Office of Assistant Superintendent Dr. Diana Ezell

VIII.C.1. Second Reading of New TPSD Policy EDAH Bus Idling

VIII.C.2. Proposed Amendment to TPSD Board Policy DJAAB Contract Signing Authority

VIII.C.3. Proposed Amendment to TPSD Policy JD-E1 Student Discipline: Elementary Grades K-5

VIII.C.4. Proposed Amendment to TPSD Policy JD-E1 Student Discipline: Elementary Grade 6

VIII.D. Office of Assistant Superintendent Kimberly Britton

VIII.D.1. Student Discipline Case #144-2013-201

VIII.E. Office of Superintendent Dr. Gearl Loden (TPSD Goal #3)

VIII.E.1. Information Items

VIII.E.1.a. Administrative Retreat (June 10-13, 2014)

VIII.E.1.b. School Board Retreat (Noon, June 26 and June 27)

VIII.E.1.c. Athletic Field Update

VIII.E.1.d. Summer Projects

VIII.E.2. Miscellaneous

IX. UNFINISHED BUSINESS

IX.A. Consideration of Awarding of Advertised Bids

IX.A.1. BD1318 Milk Products

IX.A.2. BD1403 Security Camera Bids

X. NEW BUSINESS

XI. MISCELLANEOUS BUSINESS

XI.A. Future Agenda Topics -- Dr. Gearl Loden

XI.B. Future Agenda Topics -- Board Members

XI.C. Consideration of Executive Session

XII. ADJOURNMENT

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	June 10, 2014 at 12:00 PM - Regular
Subject:	I. CALL TO ORDER
Attachments: Action Sheet -- Call to Order Action Sheet -- Call to Order 6/6/2014 at 4:51 PM
Subject:	II. ROLL CALL AND ESTABLISHMENT OF A QUORUM
Attachments: Action Sheet - Roll Call_Establishment of Quorum Action Sheet - Roll Call_Establishment of Quorum 6/6/2014 at 4:51 PM
Subject:	III. APPROVAL OF AGENDA
Attachments: Action Sheet -- Approval of Agenda Action Sheet -- Approval of Agenda 6/6/2014 at 4:51 PM
Subject:	IV. APPROVAL OF THE MINUTES
Presenter:	Ms. Patrice Tate, Recording Secretary
Attachments: Action Sheet -- Approval of Minutes Action Sheet -- Approval of Minutes 6/6/2014 at 4:52 PM
Subject:	IV.A. May 13, 2014, Noon Regular Meeting
Attachments: Minutes -- May 13, 2014 -- noon meeting Minutes -- May 13, 2014 -- noon meeting 6/6/2014 at 5:16 PM
Subject:	IV.B. May 13, 2014, 5:00PM Regular Meeting
Attachments: Minutes -- May 13, 2014 -- five o'clock meeting Minutes -- May 13, 2014 -- five o'clock meeting 6/6/2014 at 5:17 PM
Subject:	IV.C. May 30, 2014 Special Called Meeting
Subject:	V. PUBLIC COMMENTS AND RECOGNITIONS
Subject:	V.A. Public Comments
Attachments: Action Sheet -- Public Comments Action Sheet -- Public Comments 6/6/2014 at 4:52 PM
Subject:	V.B. Recognitions (TPSD Goal #3)
Attachments: Action Sheet -- Recognitions Action Sheet -- Recognitions 6/6/2014 at 4:52 PM
Subject:	VI. COMMUNICATIONS TO THE BOARD
Subject:	VI.A. Year-End Discipline Report (Goal 2)
Presenter:	Dr. Diana Ezell
Attachments: Action Sheet -- Commun -- Discipline Report Action Sheet -- Commun -- Discipline Report 6/6/2014 at 5:54 PM
Subject:	VI.B. Year-End ADA Report
Presenter:	Dr. Diana Ezell
Attachments: Action Sheet -- Commun -- Year-End ADA Action Sheet -- Commun -- Year-End ADA 6/6/2014 at 5:55 PM Report -- ADA Report -- ADA 6/6/2014 at 5:18 PM ADA Backup ADA Backup 6/6/2014 at 5:22 PM
Subject:	VI.C. Annual Grants Update
Presenter:	Mrs. Tracey Taylor
Attachments: Action Sheet -- Commun -- Year-End Grants Report Action Sheet -- Commun -- Year-End Grants Report 6/6/2014 at 5:55 PM Grants Summary 2013-14 Grants Summary 2013-14 6/6/2014 at 5:23 PM
Subject:	VI.D. Senior Class Update
Presenter:	Mr. Jason Harris
Attachments: Action Sheet -- Commun -- Senior Class Report Action Sheet -- Commun -- Senior Class Report 6/6/2014 at 5:56 PM Senior Class Report Senior Class Report 6/6/2014 at 5:23 PM
Subject:	VI.E. Early Childhood Education Center Update Report
Presenter:	Mrs. Anna Guntharp/Mrs. Anita Buchanan
Attachments: Action Sheet -- Commun -- ECEC Update Action Sheet -- Commun -- ECEC Update 6/6/2014 at 5:56 PM ECEC PowerPoint ECEC PowerPoint 6/6/2014 at 5:26 PM
Subject:	VI.F. Marketing/Communication Update
Presenter:	Mrs. Kay Bishop/Mrs. Mary Ann Plasencia
Attachments: Action Sheet -- Commun -- Marketing and Communication 2013-14 Report Action Sheet -- Commun -- Marketing and Communication 2013-14 Report 6/6/2014 at 5:56 PM Report -- 2014 Marketing Board Report Report -- 2014 Marketing Board Report 6/6/2014 at 5:26 PM
Subject:	VI.G. Ad Valorem Report for Amount Received Through May 2014
Presenter:	Mrs. Linda Pannell
Attachments: Action Sheet -- Commun -- Ad Valorem Report Action Sheet -- Commun -- Ad Valorem Report 6/6/2014 at 5:57 PM Report- Operations Comparison Report- Operations Comparison 6/6/2014 at 5:27 PM Report-Debt Report-Debt 6/6/2014 at 5:28 PM
Subject:	VII. CONSENT AGENDA
Subject:	VII.A. Office of Director of Finance Mrs. Linda Pannell (TPSD GOAL #4)
Attachments: Action Sheet -- Consent Agenda Action Sheet -- Consent Agenda 6/6/2014 at 5:11 PM
Subject:	VII.A.1. Contractual Agreements
Attachments: Report-Contracts Report-Contracts 6/6/2014 at 5:29 PM
Subject:	VII.A.1.a. Contracts #CO1421 through #CO1438
Subject:	VII.A.1.b. Ratification of Contracts #CO1418, #CO1419 and #CO1420
Attachments: Report-Contracts(Ratify) Report-Contracts(Ratify) 6/6/2014 at 5:29 PM
Subject:	VII.A.2. Donations #2013-2014-065 through #2013-2014-067
Attachments: Report-Donations Report-Donations 6/6/2014 at 5:48 PM
Subject:	VII.A.3. Request Permission to Submit TPSD Grants #1431 and #1432
Attachments: Report-Submit Grants Report-Submit Grants 6/6/2014 at 5:48 PM
Subject:	VII.A.4. Permission to Advertise for #BD1501, #BD1502, RFP1500 and RFP1501
Attachments: Report-Permission to Advertise Report-Permission to Advertise 6/6/2014 at 5:46 PM
Subject:	VII.A.5. Permission to Remove Assets and Add Assets from the TPSD Asset List
Attachments: Report - Assets for Removal-Buses Report - Assets for Removal-Buses 6/6/2014 at 5:30 PM Report - Assets for Removal - 85 listed Report - Assets for Removal - 85 listed 6/6/2014 at 5:30 PM Report - Assets for Additions - 5 listed Report - Assets for Additions - 5 listed 6/6/2014 at 5:29 PM
Subject:	VII.B. Office of Assistant Superintendent Dr. Diana Ezell
Subject:	VII.B.1. Student Transfer Report
Subject:	VII.B.2. Overnight Field Trip Request
Attachments: Report- Overnight Field Trip Request Report- Overnight Field Trip Request 6/6/2014 at 5:31 PM
Subject:	VII.C. Office of Operations Director Mr. Andy Cantrell
Subject:	VII.C.1. Annual Renewal of Menu Choice Procedures for 2014-2015 "Offer vs Serve" Meal Plan
Attachments: Offer vs. Service Memo Offer vs. Service Memo 6/6/2014 at 5:31 PM
Subject:	VII.C.2. Request Approval to Add "No-Frying" policy for Lawhon Elementary School on TPSD Child Nutrition Website
Attachments: Report -- No Fry Policy at Lawhon Report -- No Fry Policy at Lawhon 6/6/2014 at 5:38 PM
Subject:	VII.C.3. Bus Transportation for Summer Food Service Program (Boys and Girls Club)
Attachments: Bus Transporation for Boys and Girls Bus Transporation for Boys and Girls 6/6/2014 at 5:39 PM
Subject:	VII.D. Office of Superintendent Dr. Gearl Loden
Subject:	VII.D.1. Request Authorization to Close TPSD Offices and Schools on July 3, 2014
Subject:	VIII. SUPERINTENDENT'S REPORT
Subject:	VIII.A. Office of Director of Finance Mrs. Linda Pannell (TPSD Goal #4)
Presenter:	Mrs. Linda Pannell
Attachments: Action Sheet -- Supt Report -- Docket of Claims Action Sheet -- Supt Report -- Docket of Claims 6/6/2014 at 4:54 PM
Subject:	VIII.A.1. Docket of Claims for May 3, 2014, through May 31, 2014, and Check Registers for May, 2014 for a grand total of $3,907,379.22
Presenter:	Mrs. Sherry Davis
Subject:	VIII.A.2. Finance Reports for Month of April 30, 2014
Presenter:	Mrs. Linda Pannell
Attachments: Action Sheet -- Supt Report -- Financial Reports Action Sheet -- Supt Report -- Financial Reports 6/6/2014 at 4:54 PM
Subject:	VIII.A.2.a. Summary Report of Reconciled Bank Statements with Certification
Attachments: Report - Bank Reconciliation Report - Apr 2014 Report - Bank Reconciliation Report - Apr 2014 6/6/2014 at 5:39 PM
Subject:	VIII.A.2.b. Statement of Revenue and Expenditures with Current Budget Status
Attachments: Report - Statement of Revenue and Expenditures with Current Budget Status By Fund Apr 2014 Report - Statement of Revenue and Expenditures with Current Budget Status By Fund Apr 2014 6/6/2014 at 5:39 PM
Subject:	VIII.A.2.c. Cash Flow Statement for District Maintenance Fund
Attachments: Report - TPSD Cash Flow statement for Apr 2014 Report - TPSD Cash Flow statement for Apr 2014 6/6/2014 at 5:39 PM
Subject:	VIII.A.2.d. Combined Balance Sheet for all General and Special Revenue Funds
Attachments: Report - Consolidated Fund Balance Sheet for Apr 2014 Report - Consolidated Fund Balance Sheet for Apr 2014 6/6/2014 at 5:40 PM
Subject:	VIII.A.2.e. Monthly Financial Statement
Attachments: Report - APR14 Financial Report - APR14 Financial 6/6/2014 at 5:40 PM
Subject:	VIII.B. Office of Director of Human Resources (TPSD Goal #3)
Presenter:	Mr. Jim Turner
Subject:	VIII.B.1. Job Descriptions
Attachments: Action Sheet -- Supt Report -- Job Descriptions Action Sheet -- Supt Report -- Job Descriptions 6/6/2014 at 4:55 PM
Subject:	VIII.B.1.a. Physical Therapist
Subject:	VIII.B.1.b. Occupational Therapist
Subject:	VIII.B.1.c. SPED Transition Coordinator
Subject:	VIII.B.2. Licensed Staff Recommendations
Attachments: Action Sheet -- Supt Report -- Personnel Report Action Sheet -- Supt Report -- Personnel Report 6/6/2014 at 4:55 PM
Subject:	VIII.C. Office of Assistant Superintendent Dr. Diana Ezell
Presenter:	Dr. Diana Ezell
Attachments: Action Sheet -- Supt Report -- Second Reading of EDAH Bus Idling Action Sheet -- Supt Report -- Second Reading of EDAH Bus Idling 6/6/2014 at 4:56 PM
Subject:	VIII.C.1. Second Reading of New TPSD Policy EDAH Bus Idling
Attachments: Report - Policy EDAH Report - Policy EDAH 6/6/2014 at 5:42 PM
Subject:	VIII.C.2. Proposed Amendment to TPSD Board Policy DJAAB Contract Signing Authority
Attachments: Action Sheet -- Supt Report -- Amendment of DJAAB Contract Signing Authority Action Sheet -- Supt Report -- Amendment of DJAAB Contract Signing Authority 6/6/2014 at 4:56 PM Report - Policy DJAAB Report - Policy DJAAB 6/6/2014 at 5:43 PM
Subject:	VIII.C.3. Proposed Amendment to TPSD Policy JD-E1 Student Discipline: Elementary Grades K-5
Presenter:	Mrs. Kimberly Britton
Attachments: Action Sheet -- Supt Report -- Amendment of Elementary Discipline Policies Action Sheet -- Supt Report -- Amendment of Elementary Discipline Policies 6/6/2014 at 4:57 PM Discipline Grades K-5 Discipline Grades K-5 6/6/2014 at 5:43 PM
Subject:	VIII.C.4. Proposed Amendment to TPSD Policy JD-E1 Student Discipline: Elementary Grade 6
Presenter:	Mrs. Kimberly Britton
Attachments: Discipline 6th grade Discipline 6th grade 6/6/2014 at 5:43 PM
Subject:	VIII.D. Office of Assistant Superintendent Kimberly Britton
Subject:	VIII.D.1. Student Discipline Case #144-2013-201
Subject:	VIII.E. Office of Superintendent Dr. Gearl Loden (TPSD Goal #3)
Presenter:	Dr. Gearl Loden
Subject:	VIII.E.1. Information Items
Attachments: Action Sheet -- Supt Report -- Information Action Sheet -- Supt Report -- Information 6/6/2014 at 4:57 PM
Subject:	VIII.E.1.a. Administrative Retreat (June 10-13, 2014)
Presenter:	Dr. Diana Ezell
Subject:	VIII.E.1.b. School Board Retreat (Noon, June 26 and June 27)
Subject:	VIII.E.1.c. Athletic Field Update
Subject:	VIII.E.1.d. Summer Projects
Subject:	VIII.E.2. Miscellaneous
Subject:	IX. UNFINISHED BUSINESS
Subject:	IX.A. Consideration of Awarding of Advertised Bids
Presenter:	Mrs. Linda Pannell
Attachments: Action Sheet -- Supt Report -- Awarding of Bids Action Sheet -- Supt Report -- Awarding of Bids 6/6/2014 at 4:58 PM Report-Bids-Proposals Report-Bids-Proposals 6/6/2014 at 5:45 PM
Subject:	IX.A.1. BD1318 Milk Products
Subject:	IX.A.2. BD1403 Security Camera Bids
Subject:	X. NEW BUSINESS
Attachments: Action Sheet -- New Business -- None Action Sheet -- New Business -- None 6/6/2014 at 4:58 PM
Subject:	XI. MISCELLANEOUS BUSINESS
Subject:	XI.A. Future Agenda Topics -- Dr. Gearl Loden
Attachments: Action Sheet -- Misc. Business_Future Agenda Items Action Sheet -- Misc. Business_Future Agenda Items 6/6/2014 at 4:59 PM
Subject:	XI.B. Future Agenda Topics -- Board Members
Attachments: Action Sheet -- Misc. Business_Board's Future Agenda Items Action Sheet -- Misc. Business_Board's Future Agenda Items 6/6/2014 at 4:59 PM
Subject:	XI.C. Consideration of Executive Session
Subject:	XII. ADJOURNMENT
Attachments: Action Sheet -- Adjournment Action Sheet -- Adjournment 6/6/2014 at 5:00 PM

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